Kunal Kumar

• Team Leadership: Lead and mentor a team of administrative staff, providing guidance, training, and support to ensure their professional development and effective performance.
• Process Improvement: Continuously identify opportunities for process improvement within the administrative operations, implement best practices, and streamline workflows to enhance efficiency and productivity.
• Resource Management: Effectively allocate and manage administrative resources, including personnel, budget, and office supplies, to ensure optimal utilization and cost-effectiveness.
• Vendor and Supplier Management: Manage relationships with external service providers, vendors, and suppliers, negotiating contracts and agreements as needed to ensure cost-effective services.
• Facilities Management: Oversee the maintenance and management of office facilities, including workspace allocation, security, and equipment maintenance, housekeeping management & manpower management
• Budget Oversight: Assist in the creation and management of the departmental budget, monitoring expenditures.
• Documentation and Reporting: Maintain accurate records, generate reports, and provide regular updates to senior management on the status of administrative operations, highlighting achievements and areas for improvement.
• Event Management: Coordinate and oversee company events, meetings, and conferences, including logistics, scheduling, and preparation of materials.
• Policy Development: Develop and enforce company-wide administrative policies, procedures, and standards to ensure compliance and consistency across all departments.
• Software Management: I manage the visitor management software, admin related tasks in employee management software, attendance regularization of down team etc.
• Mobility: Handling pan India mobility like issuing new sim card to employee, suspend SIM card of exit employees & SIM swapping etc.
• Logistics: Handle the delivery of the joining kits/SIM cards and other hardware material to PAN India.

1. Office Management:

· Ensure efficient day-to-day office operations.

· Manage office supplies and inventory.

· Maintain a clean and organized workspace.

2. Facility Management:

· Oversee maintenance and repair of office facilities.

· Ensure the safety and security of the office premises.

· Manage vendor relationships for facility services.

3. Documentation and Record Keeping:

· Maintain and update company records and files.

· Ensure compliance with document retention policies.

· Assist in document preparation and formatting.

4. Vendor and Supplier Management:

· Manage relationships with office suppliers and vendors.

· Negotiate contracts and agreements for office services.

· Track and review vendor performance.

5. Budget Management:

· Assist in the preparation and monitoring of the admin budget.

· Identify cost-saving opportunities.

6. Employee Support:

· Assist in onboarding and offboarding processes.

· Handle employee queries related to admin matters.

· Administer employee access cards and badges.

7. Health and Safety Compliance:

· Ensure compliance with health and safety regulations.

· Maintain first-aid supplies and emergency protocols.

8. Event Coordination:

· Coordinate company events and meetings.

· Plan and execute office celebrations and activities.

9. Data Management:

· Maintain and protect sensitive data and information.

· Assist in data entry and data retrieval tasks.

10. Reporting and Analysis:

· Prepare regular reports on admin activities and expenses.

· Analyze data to identify areas for improvement.

11. Policy Compliance:

· Ensure employees adhere to company policies and procedures.

· Assist in the development and communication of admin policies.

12. Continuous Improvement:

· Identify and implement process improvements in admin operations.

· Stay updated on industry best practices.

Surveillance and Security:

• Monitor and operate CCTV cameras to ensure the security and safety of the premises.
• Maintain a constant watch on screens to detect any suspicious activities, intruders, or security breaches.
• Promptly alert security personnel or relevant authorities in case of security incidents.
• Maintain a log of all security-related events, incidents, and actions taken.

Facility Maintenance and Management:

• Ensure the effective and efficient operation of all facility systems, including HVAC, electrical, plumbing, and security.
• Implement preventive maintenance programs to minimize downtime and maximize equipment lifespan.
• Oversee routine inspections and repairs to address any safety or compliance issues promptly.
• Manage external contractors and vendors for facility-related services.

Space Planning and Allocation:

• Optimize the utilization of available office space to accommodate current and future needs.
• Plan and execute office reconfigurations and space allocations according to departmental requirements.
• Maintain accurate records of space assignments and assist in workspace design improvements.

Energy and Sustainability:

• Implement energy-efficient practices to reduce the facility's environmental footprint.
• Monitor energy consumption and develop strategies for energy conservation.
• Explore sustainable initiatives, such as waste reduction

Invoicing and Documentation

• Ensure accurate and timely invoicing for products or services rendered to clients.
• Maintain organized and up-to-date records of invoices, payment agreements, and client correspondence.
• Verify the completeness and accuracy of invoices before sending them to clients.

Payment Tracking and Follow-Up

• Monitor overdue accounts and track payment due dates.
• Initiate proactive follow-up with clients through email, phone calls, or other agreed-upon channels to remind them of overdue payments.
• Provide clients with necessary payment information and assistance to facilitate the settlement of outstanding balances.