LAKSHAY KADYAN
Executive Assistant
Dwarka
Summary
Dedicated and highly skilled Executive Assistant with over 8 years of experience supporting senior leadership in top-tier companies. Proven expertise in cross-functional coordination, project management, event organization, and vendor management. Adept at managing complex schedules, travel arrangements, and confidential communications. Recognized for exceptional organizational skills, attention to detail, and a proactive, service-oriented approach.
Overview
13
13
years of professional experience
Work History
Executive Assistant to CXO’s (Group Services)
RIO TINTO (Mining Company, MNC)
Gurgaon
5 2020 - Current
- Effectively manage and optimize schedules for business heads and director
- Oversee comprehensive travel plans including visas, flight bookings, and itinerary management
- Liaise with Finance, Accounts, Admin, HR, and IT for seamless operations
- Manage expense reports, invoice processing, and SAP approvals for PO and PR
- Develop and prepare presentations for team meetings and client interactions
- Plan, organize, and execute face-to-face and virtual meetings, workshops, events, and trainings
- Facilitate onboarding process for new team members
- Managed and hosted end-to-end events in London and Conakry, engaging with ambassadors, delegates, NGOs, and parliamentary officials
- Regularly communicated with high-level stakeholders including ambassadors, delegates, NGOs, and parliamentary representatives
- Continuously read and learned about business priorities to understand and anticipate needs of C-suite executives, enhancing quality and relevance of presentations and reports
- Led transition to new software for Global Mobility Team in 2022
- Piloted new expense management software in 2023
- Facilitated significant events and conferences in London and Conakry, managing interactions with various high-level stakeholders
- Certified Peer Supporter by Australian Psychiatrist
- Business Resilience Team Coordinator
- Certified First Aider with Invictus Science.
Executive Assistant to CFO
Brilloca Limited (Makers of Iconic Brand Hindware)
Gurgaon
2017.10 - 2020.05
- Update and maintain management information systems (MIS) reports
- Efficiently manage CFO’s calendar and scheduling
- Organize comprehensive travel plans, including visa processing and booking flights/hotels
- Handle expense reports and invoice processing
- Assist PR team in creating annual reports
- Transcribe investor conference calls and translate key documents
- Coordinate with marketing teams on international initiatives
- Contributed to HSIL’s Annual Reports for FY 2018-19 and FY 2019-20.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
- Organized and coordinated conferences and monthly meetings
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations
- Screened calls and emails and responded accordingly to support executive correspondence
- Used advanced software to prepare documents, reports, and presentations
- Assisted in development of company policies and procedures, contributing to more organized work environment
- Developed and maintained automated alert systems for important deadlines
- Improved office efficiency by implementing new filing systems and document management processes
- Handled confidential and sensitive information with discretion and tact
Executive Assistant to CEO
Trihund Solutions Pvt. Ltd (Innovative CRM Software Start-Up)
New Delhi
2017.02 - 2017.07
- Handle confidential internal and external communications
- Prioritize and manage multiple projects simultaneously
- Compile and submit comprehensive management reports
- Arrange and manage all meetings and conferences
- Plan and execute internal company events
- Maintain and update key contact and vendor databases
- Process vendor payments, credit card bills, and travel expenses
- Assist Sales Head with revenue targets, training, recruitment, and reporting.
- Organized and coordinated conferences and monthly meetings
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for company
Senior Executive
Serco (BPO Service Sector)
Gurgaon
2011.05 - 2012.12
- Utilize computerized systems to manage customer credit details and create repayment structures to prevent defaults.
Education
Bachelor of Commerce -
Delhi University (Correspondence)
New Delhi 2011.01 - 2013.04
Senior Secondary Education - Financial Marketing Management
St Gregorios School, Delhi
New Delhi 2024.06 - 2009.06
Skills
Calendar & Travel Management (Domestic & International)
Presentation Preparation
Confidential Correspondence Handling
Scheduling
Office Administration
Interpersonal Communication
Business Administration
Project Management
Meticulous attention to detail
Project Oversight
Teamwork and Collaboration
Effective Communication
Timeline
Senior Secondary Education - Financial Marketing Management
St Gregorios School, Delhi
2024.06 - 2009.06
Executive Assistant to CFO
Brilloca Limited (Makers of Iconic Brand Hindware)
2017.10 - 2020.05
Executive Assistant to CEO
Trihund Solutions Pvt. Ltd (Innovative CRM Software Start-Up)
2017.02 - 2017.07
Senior Executive
Serco (BPO Service Sector)
2011.05 - 2012.12
Bachelor of Commerce -
Delhi University (Correspondence)
2011.01 - 2013.04
Executive Assistant to CXO’s (Group Services)
RIO TINTO (Mining Company, MNC)
5 2020 - Current
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