Lakshmana Siva PG

• Roles and responsibilities in ERA (Shell India Pvt Ltd).

ACCOUNTS RECEIVABLE:

• Evaluating the contract and executing billing for third-party sales invoices
• Proactive debt chasing - Reach out to the customer ensuring getting payment confirmation on time prior to the due date via Sales Force tool
• Reactive debt chasing - Reach out to customer via email and phone and will be closely working with credit receivable manager (RRM) and trader to ensure receipt of funds
• Monthly overdue ageing report will be shared to RRM
• Creation of provision for doubtful debts for the funds which are not received more than 180 days
• Ensuring timely updates of payment statuses in Salesforce to reflect the latest transaction progress and support accurate reporting
• Cash Allocation will be performed on upon the receipt of funds
• Verification Process Before Invoice Settlement from DEX to SAP
• Prior to settling an invoice from the DEX system into SAP, a thorough verification process is conducted to ensure accuracy and compliance. This includes:
• Contract Verification: Confirming that the invoice aligns with the terms and conditions outlined in the customer contract, including scope, pricing, and delivery obligations.
• Supporting Document Review: Checking relevant shipping documents such as the Bill of Lading, Packing List and Delivery Note to validate the physical movement of goods and ensure consistency with the invoice.
• Price Validation: Ensuring that the invoiced price matches the agreed contractual price and any applicable pricing terms, including discounts or surcharges.
• Payment Terms Confirmation: Verifying that the payment terms (e.g., net days, advance payment, credit period) are correctly reflected and agreed upon by both parties.
• Customer Information Check: Confirming the accuracy of customer details such as name and address to avoid discrepancies during settlement.
• Once all these elements are verified and found to be in order, the invoice is approved for settlement and posted from DEX to SAP for financial processing.
• Processing and sending the customer invoice via the platform (ZCUS)
• Calculating the late interest charges for the payments which are not received as per the due date provided
• Obtaining trader approval for late interest charges, issuing corresponding invoices, and coordinating with customers to ensure timely payment collection of the late interest invoices.

ACCOUNTS PAYABLE:

• Initiating proactive follow-up with the counterparty 10 business days before the invoice due date to ensure vendor provide the invoice for timely payment
• Analyzing third-party purchase agreements and ensuring accurate and timely invoice settlements in accordance with contract terms
• Contract Compliance: Ensure the invoice reflects the terms agreed in the contract, including scope of work, pricing structure, and delivery commitments.
• Document Validation: Review shipping documents-such as the Bill of Lading, Packing List, Commercial Invoice, and Delivery Note-to confirm the actual movement of goods and alignment with invoice details.
• Price Check: Confirm that the amount billed matches the agreed-upon contract rate, factoring in any applicable discounts, markups, or additional charges.
• Payment Terms Review: Verify that the payment conditions-such as credit period, advance payment, or net terms-are accurately stated and mutually accepted.
• Vendor Details Verification: Check that vendor information (name, address, tax ID, bank details) is correct and consistent to prevent settlement errors.
• Final Approval: Once all validations are complete and accurate, the invoice is approved and posted from DEX to SAP for financial processing.
• Engaging with the counterparty and operations team daily to follow up on overdue deals
• Maintaining daily updates in the settlement database by recording relevant comments and status change

INSURANCE CERTIFICATE:

• Generating insurance certificate on email request
• Verification of parcel details and same will be updated in the insurance portal and the original insurance certificate will be generated and will be provided to the requester.

IGPC (Inter group pre-closure):

• Performing vendor and customer reconciliation for STBR vs SETL entity
• Both books will be reconciled, and the unreconciled items will be sent to concern team for their action.
• Regular follow-ups for open items to be booked under both the books
• Shell Malaysia and Shell South Africa downstream entities reconciliation performed on Quarterly basis

• Company Overview: (GE Process)

Record to report:

• Checking and posting of bank statements on daily basis.
• Clearing CIT account
• Clearing of payments and receipts for BRS
• Preparing bank reconciliation statements on daily basis and circulating to Business.
• Follow-up with concern team for clearing the open item for high-risk GL accounts which are open for more than 90 days.
• Preparation of Metrics report on a weekly basis
• Preparing and posting Fleet allocation cost.
• Preparing NC cost center report for individual company code and summary report.
• Preparing variance analysis report (NAM US & Canada) region
• Analyzing cost center report and making corrections in under allocated, over allocated and missing allocation.
• Following up B2P team for missing invoice to be booked.
• Preparing and posting of journal vouchers, Accrual JVs & Bank JVs.
• Clearing of payments and receipts for BRS
• Preparing bank reconciliation statements on daily basis and circulating to Business.

• Company Overview: Chennai
• Philips F&A Process
• PTP activities:
• Processing Invoice in SAP with PO and Without PO (GL coding).
• Reviewing and Processing Payment to Vendors in daily basis.
• Avoiding Duplicate invoice payment.
• Analysing the Parked invoices & Blocked invoices for payment & assigning to competent personnel for approval.
• GRIR follow-ups with Warehouse and Purchase order requester.
• Vendor queries and reconciliation.
• Follow-up with the vendors for the missing invoices.
• Record to Reporting (R2R)
• Preparation of Journal voucher. Standard JVs, payroll JVs Payroll Tax and Rental Assets JV.
• Analysing BCS compliance monitor and clearing the validation errors on weekly basis.
• Preparation of Cost centre report
• Creation of Assets
• Processing of depreciation for fixed assets.
• Checking of SAP exchange rate with Philips published exchange rate.
• Final GRIR clearing
• Calculation and posting of goods in transit (GIT Booking)
• Run revenue recognition in SAP
• Booking of accruals for 3rd party invoices which are not posted.
• Revaluation of AP/AR/bank open items
• Transfers of FI balances to PCA finalized, run PCA distribution cycles.
• Review all functional profit centres (dummy, undist etc.) and balances on NON-POCA accounts are zero.
• Sending final result for approval Finopps for closure of period.
• Preparing and uploading of flex file with financial and statistical in BCS portal (data version 100 & 200). Information will be received from Business.
• Clearing of validation error which occurs in BCS
• BAS Calculation report. Prepared on the transactions which have been recorded for the whole month.
• GST calculation, sales reconciliation report, GST Deferred report, analysing the tax codes whether is GST amount are booked correctly and finalizing the tax amount to be paid to the ATO (Australian tax office)
• Balance sheet account reconciliation (BSAR) for every month.
• Post MEC call with Market spoke to rectify the issues occurred During the MEC closure.
• SM7 (IT Ticket) & GRC Tool (SAP Access)
• Raising Tickets for Adoc issues, Errors which occurs in SAP, ODWB, BCS and IT related.
• ODWB Admin related activities, modification of workflow and adding and removing of users.
• Getting SAP Access for new users, particular T-code access, changing the account role assignment.
• Revoking SAP access for T-code and the user accounts which are deactivated.
• Risk Analysis done for the SAP User access.

• Worked in Sutherland Global Services for 1 year as customer support executive from June 2007 to June 2008 for Amazon.com in returns and replacement management.
• Supply Chain Management:
• Tracking order status and reporting to customers.
• Preparing Delivery status report (Shipper wise)
• Follow up with the shipper for shipment delivery within the given timeline