Lakshyata Bali

Job responsibilities handled from 2023-CURRENT at Alpha National Trading Co.

• Coordination and relation management with foreign suppliers and Ministry of railways in respect to global WTA (Wheels, Tyres and Axles) contracts.
• ⁠Problem resolving in terms of procedural issues raised in foreign Railway Stores contracts.
• ⁠Facilitation of foreign inspections of wheels and axles being supplied to Ministry of Indian Railways.
  3.1 Preparing inspection calls manually/ Scheduling inspections through IREPS portal.
  3.2 Coordination with various inspection agencies and ensuring timely inspections.
  3.3 Issuing invitation letters and providing assistance while ensuring smooth visa process of inspectors.
  3.4 Discussing inspection plans with new TPI agencies.
  3.5 Being the main point of contact between the foreign supplier and indian agencies.
• Maintaining contract related databases:
  4.1 Foreign payments- Keeping a record and check on the payments being raised and received shipment wise.
  4.2 Import Records- Keeping a contract wise record and check on the lot wise import shipments.
• ⁠Managing Bank Guarantees
  5.1 Ensuring timely issuance and submission of bank guarantees as per contractual obligations.
  5.2 Looking after the extension/release/amendments in the bank guarantees as per respective amendments/changes to contracts.
• Managing and keeping day to day record of advance payments of vendors while ensuring timely release of payments.

Job responsibilities handled from 2021-2023/CURRENT at Alpha National Trading Co.

• Administrative/HR work:

1.1 Handling documentation, releasing Offer Letters,Appointment Letters, Bonds, NDA’s etc.

1.2 Overview and understanding about all HR & Admin related

responsibilities including purchasing of office essentials,

employee monthly attendance records, maintaining all office

files with latest data, emails, etc.

1.3 Stationary management

1.4 Experience of sitting with the panelist during interview

sessions

1.5 Setting appointments and scheduling meetings

1.6 Handling travel bookings

1.7 Preparing ESIC monthly sheets.

1.8 Preparing and Managing master Vendor data

1.9 Managing employee visiting cards, ID cards, providing

them with Company assets.
1.10 Online purchasing
1.11 Managing company emails
1.12 Emailing letters to respective authorities
1.13 Assistance to seniors in their tender/contract related works.

1.14 Drafting Purchase Orders

1.15 Vendor resourcing as per office/factory requirements

• Import/Export Management

2.1 Taking quotations from various shipping agents for sea freight, local custom clearance and transportation.

2.2 Arranging for the shipping documents for smooth custom clearance.

2.3 Proficiency in SIMS , NFMIMS and various import certificate registrations

2.4 ICEGATE registrations