Laxmivarsha Phansekar

• Handled scheduling for executive's calendar and prepared meeting agenda and materials.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
• Worked with senior management to initiate new projects and assist in various processes.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Worked with clients to effectively plan and coordinate logistics for special projects and events.
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
• Filed paperwork and organized computer-based information.
• Managed and reviewed filing and office systems.
• Answered high volume of phone calls and email inquiries.
• Took notes and dictation at meetings.
• Created and managed office systems to efficiently deal with documentation.
• Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.

• Calendar Management – Meticulous control, maintenance and execution of calendars, planning meetings and appointments with high degree of autonomy, ensuring most efficient planning in terms of time, costs and priorities + Independently resolves agenda conflicts
• Travel Arrangements - manage and control often complex international and domestic travel, ensuring whole package comes together (mindful of cost management guidelines) • Problem Solving – Proactively prioritize and follow up on a wide range of topics and follow through to a seamless conclusion wherever possible
• Administrative Support – Field calls, emails, general correspondence and enquiries and take appropriate action with the objective to save time. Preparation of documentation – i.e. presentations, letters, spreadsheets etc.

• Meetings – Schedule meetings (including notification of dates, times, location of meetings) to all attendees and advising attendees of any changes well in advance. Compile and issue meeting agendas, where applicable, and issuing minutes.

• Events – support the teams to organise and facilitate events, projects and any people related initiatives

• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Received inquiries from corporate customers, major vendors and trade press and delivered informed responses with minimal input from executives.
• Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets.
• Coordinated office activities and operations, secured compliance to company policies and welcomed, screened and routed guests.
• Maintained office machines and equipment within budgets and contacted outside repair personnel to avoid productivity interruptions.
• Documented, published and updated administrative and executive procedures and practices and established internal communication processes.
• Arranged and executed [Number] major corporate and sales meetings annually and secured solid and professional business commitments from top quality venues and vendors.
• Managed filing system, entered data and completed other clerical tasks.
• Assisted coworkers and staff members with special tasks on daily basis.
• Successfully completed special projects to exceed goals of both department and overall organization.
• Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Interacted with vendors to purchase and set up equipment and services.
• Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.

• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Received inquiries from corporate customers, major vendors and trade press and delivered informed responses with minimal input from executives.
• Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets.
• Coordinated office activities and operations, secured compliance to company policies and welcomed, screened and routed guests.
• Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
• Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
• Interacted with vendors to purchase and set up equipment and services.
• Updated tracking system with information for program.
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
• Established administrative work procedures to track staff's daily tasks.