LEENA KUMARAN
Bengaluru,KA
Summary
A motivated and self-driven person with a positive attitude and high-flying ambitions Establishing a career in Admin and HR in a growth oriented and reputed organization to utilize my acquired skills and knowledge in achieving corporate goals, while attaining professional and personal growth. PROFILE Innovative, committed and target oriented. Spontaneous, analytical and well organized. Adept at handling multi-functional roles spanning administration, HR & management. Loves to meet people and build relations. Quick learner with good listening skills.
Overview
22
22
years of professional experience
1
1
Language
Work History
insurance broker
Anviti Insurance Brokers Pvt Ltd, Anviti Insurance Brokers Pvt
06.2018 - 02.2020
- Ltd is a composite, delivering insurance and reinsurance broking services to corporate clients in India.
- Anviti aspires to earn enduring respect by delivering sophisticated, differentiated, innovative technology led insurance broking solutions in the commercial insurance broking market.
- Anviti is promoted by Catamaran, the proprietary investment firm of Mr.
- N.R Narayana Murthy and Mrs.
- Sudha Murthy.
Human Resources Manager
12.2016 - 09.2017
- Office Management and Administration:.
- Responsible for all office management and administrative tasks.
- Complete responsibility for vendor selection, procurement and negotiation activities.
- Effectively handled the procurement and contract renewal process for all procurement and renewal milestones.
- Has significantly improved the daily transportation process working with different cab-vendors to ensure a high level of satisfaction for employees.
- Established relationships with hotels and negotiated highly market-competitive contracts for accommodation of corporate visitors.
- Setup processes for tracking, inventory management and reporting of consumables such as stationary, office equipment and facility management supplies.
- Setup effective communication channels with the building management and other tenant’s administrative teams.
- Coordinated improvements in the service delivery (e.g.
- Security and safety) of building management functions by the provider (Umiya), working in conjunction with other tenants.
- Responsible for the delivery and deployment of branding and promotional materials at the facility and company vehicle.
- Has taken ownership of the entire process and worked as the single point of contact between marketing, design and vendor teams.
- Has ensured a high quality and timeliness of delivery while ensuring cost is within budget.
- Has been responsible for identification and delivery of employee gifts such as apparel, bags, electronic gadgets, sweets during celebrations such as Annual Day, Diwali, Christmas etc.
- Responsible for travel management function for the unit.
- Has had complete ownership of generating invite letters, visa application review and timely submission.
- Has worked with outsourced vendors for some ticketing and visa needs.
- Responsible for all employee engagement activities for the unit:.
- Planning, execution and delivery of large budget events like Annual Day, including a multi-day program for the entire unit in Goa (2015).
- Planning, execution and delivery of bi-yearly team outings, including overnight stays.
- Has had complete responsibility of detailed planning and event coordination within defined budgets.
- Has worked with event management companies and outbound training facilitators to deliver the events.
- Has extensively worked with premium hospitality partners like Marriott, Taj, Leela group, Zuri amongst others for the unit’s social events and conferences.
- Has led the corporate social responsibility activities of the unit by identifying needy organizations and orphanages.
- Worked in coordination with the employee groups to deliver monetary and non-monetary aid to these organizations.
- Human Resources and Recruitment:.
- Complete ownership of the recruitment and operational HR needs of the organization.
- Proficient in handling on-boarding formalities for new employees.
- Has effectively delivered new employee orientation programs covering company policies, processes and tools.
- Has complete ownership of handling all joining formalities and managing the employee personnel file.
- Responsible for all formalities at employee exit, including exit-interviews and responding to background verification requests.
- Has facilitated employee performance reviews and calibration meetings, working in conjunction with people managers.
- Has ensured uniform and fair performance ratings across managers by coordinating calibration meetings.
- Working with market survey research companies like AON Hewitt to obtain compensation trends in Bangalore segregated by product development companies and job levels.
- Worked closely with Randstad in drafting and facilitating review of the company policies at the time the organization was in a nascent stage.
- Has managed the attendance and leave tracking for all employees and sent reports to managers for review.
- Established a manual process for tracking attendance in addition to access control system reports to ensure accuracy in all reporting.
- Has been solely responsible for notifying and celebration of employee milestones like birthdays, anniversaries, weddings, births etc.
- Established a Social Committee consisting of employee representatives for generating consensus on employee engagement and social activities.
- Successfully ensured delivery of programs which have wide appeal and is representative of the larger employee base.
- Working with a recruiter, has been responsible for filling all vacancies and headcount growth opportunities for the organization within the quality and time boundaries.
- Has led the migration of the recruitment process from manual (Excel based) tracking to using an Applicant Tracking System (breezy.hr).
- Has led recruitment weekend drives touching hundreds of candidates.
- Working with external recruitment vendors has ensured a healthy pipeline of sourced candidates.
- Has led the campus recruitment drive at SJCE Mysore, resulting in hiring of 10 employees; the largest number of (single-event) hires in the history of the company.
- Has been responsible for administering coding tasks using Codility.com during the screening phase; thus, ensuring precious technical resource time and bandwidth is only utilized for face to face interviews.
- Proficient in interest generation activities for potential future hires while competing with large product development companies in Bangalore.
- Has had ownership of identification, contract negotiation for all outsourced recruitment vendors and job portals (Naukri.com, MonsterIndia.com, LinkedIn).
- Has facilitated the entire recruitment process including sourcing, scheduling, interviewing and reporting progress.
- Has coordinated and working with managers, had fulfilled participation goals in internal training and employee development programs.
- Has identified and facilitated yearly health awareness and wellbeing camps working with external vendors.
Administrative Manager
TIETO / SOFTWARE INNOVATION
08.2012 - 09.2017
- Facility Management and Administration:.
- Integrate and coordinate office maintenance and smooth implementation of admin and policies and procedures.
- In charge of organization (PAN India) asset management, asset insurance and management of all assets in reconciliation with finance.
- Managing repairs, maintenances & replacement of office equipment’s, appliances, furniture, furnishings and building etc.
- Admin and facility audit management on yearly basis.
- Supervising the administration department including staff and functions, materials/inventory key accounts, facilities, computers and various office operations.
- Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
- Plan the most efficient administrative procedures.
- Lead a team of professionals to complete a range of administrative duties in different department.
- Ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
- Monitor inventory of office supplies and the purchasing of new materials with attention to budgetary constrains.
- Monitor costs and expenses to assist in budget preparation.
- Oversee facilities services, maintenance activities and tradespersons (e.g.
- Electricians).
- Organize and supervise other office activities (renovations, event planning etc).
- Have excellent organizational and multitasking abilities.
- Overall responsibility for the operation of the building management systems, such as access control, CCTV, energy management systems.
- Periodically review existing contracts, to ensuring best value for money from all key suppliers and service providers.
- Establish and monitor KPI for all third-party contractors (cleaning, security and various other vendors).
- Manage contractor relationships and projects such as external/internal fabric repairs, all electrical and mechanical issues etc.
- Facilities and property related procurement and assets managements.
- Travel management for the employees includes Air ticketing, VISA, insurance, currencies, telecom/shifts transfers.
- Audits on travel/Transport management, hotel event managements.
- Take care of guest stay/Room/event/social events other arrangements.
- End to end logistics support including conveyance, employee engagement activities/events and issuing of access control/ID cards.
- Responsibility of facilities specific accounts payable tasks such as operating petty cash and clearing vendor bills on time.
- Facilitate the space management and the plan internal moves as required, Software Innovation is a Norwegian ISV, headquartered in Norway, with offices in Denmark, Sweden, Finland and Bangalore, India.
- Software Innovation develops Enterprise Content Management products, helping organizations manage their digital information.
- Software Innovation was acquired by Tieto Corporation during 2016, establishing itself as the leader in the Enterprise Content Management space for governments, businesses, construction and oil & gas organizations in the European region.
- The Software Innovation unit in Bangalore is a R&D and software product development / testing unit, providing services to SI in Norway.
- The unit operates as a startup company competing for talent against the largest product development companies in Bangalore.
- I have been responsible for complete office administration and HR functions for the Bangalore unit since its inception in 2012.
- With a team of administrative assistants, facility supervisors, recruitment specialists and front-desk executive reporting to me, I have built up the administrative and HR operations of the company to be at par with international MNC standards.
Human Resources & Administrative Executive
08.2012 - 11.2016
Executive
PRONTO NETWORKS PVT LTD
07.2006 - 03.2008
Executive -Human Resources/Admin
BRIDGELINE SOFTWARE PVT LTD
10.2004 - 06.2006
Secretary, Regional manager
FLEX ENGINEERING LTD
01.2002 - 09.2004
Front Office Executive
CYBERTECH PVT LTD
08.1998 - 11.1999
Education
Masters of Arts - English Literature
Manonmaniam Sundaranar University
Bachelor of Arts - undefined
Manonmaniam Sundaranar university
Timeline
insurance broker
Anviti Insurance Brokers Pvt Ltd, Anviti Insurance Brokers Pvt
06.2018 - 02.2020
Human Resources Manager
12.2016 - 09.2017
Administrative Manager
TIETO / SOFTWARE INNOVATION
08.2012 - 09.2017
Human Resources & Administrative Executive
08.2012 - 11.2016
Executive
PRONTO NETWORKS PVT LTD
07.2006 - 03.2008
Executive -Human Resources/Admin
BRIDGELINE SOFTWARE PVT LTD
10.2004 - 06.2006
Secretary, Regional manager
FLEX ENGINEERING LTD
01.2002 - 09.2004
Front Office Executive
CYBERTECH PVT LTD
08.1998 - 11.1999
Masters of Arts - English Literature
Manonmaniam Sundaranar University
Bachelor of Arts - undefined
Manonmaniam Sundaranar university