Ligy Lewis

• Updated spreadsheets and created presentations to support executives and boost team productivity.
• Screened calls and emails and responded accordingly to support executive correspondence.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Created expense reports, budgets and filing systems for management team.
• Organized and coordinated conferences and monthly meetings.
• Supported business and hospitality needs of corporate partners and staff during meetings and company events.
• Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
• Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
• Took notes and dictation at meetings.
• Coordinated events and worked on ad hoc projects.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
• Support few onsite senior directors with expense reporting and submission of bills on expense portal – Concur
• Keeping track and follow up for the completion of the trainings submission of bills on expense portal – Concur

• Provide executive-level administrative support to the Managing Director

• Plan and coordinate corporate luncheons, and develop presentations for related on-site and offsite meetings.

• Arrange his travels and appointments.

• Organize the details of special events, travel arrangements, corporate agendas and itineraries.

• Process travel expense reports reflecting supporting documents and budget code indexes.

• Coordinate and set up high level conference calls, board and management meetings.

• Recorded Minutes of all weekly meetings and update the same on the intranet.

• Gather information related to key issues by collaborating with various levels of management.

• Manage particulars of off-site functions including participants, securing of location, availability, travel arrangements, menu choices and material preparation such as charts, correspondence, and slide preparations.

• Performed other secretarial and administrative tasks as assigned

• Job specific tasks, including daily routine paperwork, correspondence

• Dealings with other staff or visitors, whether in person or on the telephone

• Prepare presentations for high level meetings.

• Managing Calendar & Scheduling meetings for the VP on a day-today basis
• Arrange his travels and appointments.
• Co-ordinate on sending the agenda, taking minutes of the meeting & following up on action points
• Daily interaction with Reporting Managers, coordinating internal and external meetings, group discussions, organizing conference calls, generating reports (weekly and monthly Project status).
• Event Management.
• Meeting schedules, agendas and minutes, confirmed travel itineraries and supporting documentation, efficient and organized calendars, managed and prioritized communications.
• Coordinate group events, off-sites and activities, point of contact for the organization, communicate relevant information, and maintain office supplies.
• Updating the intranet pages as when required using the web tool.