Lokesh A

• Administration functional head for Chennai Units (Unit 1,2,3,4)

• Managed executive calendars, scheduling meetings, appointments and monthly meetings
• Took notes and dictation at meetings
• Updated spreadsheets and databases to track, analyze and report on performance and admission data of MNV School, MIDAS College and SAM College
• Updated and maintained confidential databases and records
• Coordinate events, annual day, sports day and Travel arrangements
• Personal Vehicle Maintenance and Farm House Database Management
• Director Residence Activity as per directions
• Track the Insurance Policy, Fixed Internet, DTH Connections, Gas Booking and make necessary payments on time
• Coordinate with Finance and process for GST filling, Water Tax and Property Tax

Expat GA

• Bento Arrangement for Chennai Factory and Corporate Office
• Driver Management for Expats and Family
• Executive Assistant to HOD
• Vehicle Legal Records and Maintenance
• Induction Programme, Joining Formalities, Visiting Card, ID Card and Access Card
• Vodafone Facility Service PAN India and Bank Account Opening
• Guest House Management
• Taxi Booking and Hotel Booking for business travelers
• Vendor Management
• Accommodation Arrangements and Hotel Contract
• Debit Note process to YMC Japan and Vendor Code Process
• Invoice Processing in Navison System
• Interpreter Arrangements and E mail Management

Canteen Management

• To effectively manage the menu schedule for the canteen operations
• To be responsible for stock control for both raw material and vegetables
• To be ensure hygiene standards, PPE, 5’s, food sample to be maintained as per Company Policies and Procedures
• Maintain the inventory and fixed assets details
• Coordinate and maintenance water cooler and Geyser for Chennai premises
• Special Food Arrangements for VIP and Management Staffs
• Monitor the daily checklist and Weekly walk thru at canteen operations
• Repair and Maintenance of equipments will be reviewed on daily basis and fix it
• To ensure that Key performance indicators are achieved and maintained in line with Catering Service

Travel Desk

• To Supervising the all Traveldesk operations
• Company executive to submit and collect Japan visa documents directly to the consulate
• To Track the long term traveler insurance.
• Handling the foreign currency effectively and depositing the amount in currency card through the respective travel agency
• To send MIS report to Finance for currency advance and encashment
• Updating staffs holidays and training records

Housekeeping

• Facility Cleaning, Consumable Replenishment & Inventory Management
• Town hall arrangement for corporate visits and monthly departmental town hall
• Vendor stall, festival celebration
• Monitor daily beverages and Driver Refreshment
• Monitoring daily AC reading across all floors
• Attending Specific employee concerns (V care & mail)

Transport and PR Activites

• Transport arrangement for all Employees and Cab Booking Management
• Route allocation for New Joiners.
• Maintaining Route Occupancy level and Buses Timing Management
• Arranging day to day shuttle services for employees
• Bus Audit and submit the Report to Department HOD
• Transport and cab facility arrangement for events
• Lease Cars Allotment for Expats and Indian HOD
• Providing Stationery to Employees and Maintain the record for inventories
• Visiting Cards and courier Management
• Company Mobile and Sim Card provide for New Expats and processing the invoice
• Co-operating with the team members on functioning of smooth operations

HR Activities

• Recruitment, Onboarding and Exit Formalities, Letter Drafting
• MIS report and Physical File Maintenance
• Bank Account Opening, ID Card, Event Arrangements

Manpower Service Private Ltd (Working for Renault Nissan Technology & Business Centre India Private Ltd).

• Responsible for Joining Formalities and sending report to the HR
• Receiving the France Visa application from the applicant checking, scrutinizing, accepting and processing to VFS office to obtain necessary visa
• Visa Documents directly submitted to France VFS.
• To keep track for long term travel and deposit the foreign currency in cash card monthly or quarterly basis
• Prepare MIS Report for Visa, Forex and Travel Insurance
• Working for Renault Nissan Technology & Business Centre India Private Ltd.

• Indexing, abstracting the Ground Lease and Tower Lease
• Update into JD Edwards and maintaining the tracking Sheet & Citrix
• To send the Report to Senior Person for Quality control