KAMALANATHAN S

HR Operations & Employee Lifecycle Management

• Managed complete employee lifecycle including onboarding, induction, confirmations, transfers, and exit formalities.
• Prepared and issued offer letters, appointment letters, confirmation letters, and separation documentation.
• Produced HR MIS reports detailing headcount, attrition, and joining status for strategic decision-making.
• Addressed employee grievances, ensuring prompt resolution and support.
• Streamlined onboarding process, reducing processing time by 60–80%.

Payroll & Compliance Management

• Verified payroll data and coordinated with finance/payroll teams.
• Prepared Full & Final settlements including notice pay, leave encashment, and recovery calculations.
• Ensured timely payroll compliance and statutory deductions as per labour laws.
• Supported finance operations with compliance-aligned payroll and employee benefit functions.

Statutory & Labour Law Compliance

• Ensured timely monthly PF, ESI, PT, LWF remittances and statutory filings.
• Prepared statutory registers/forms under applicable labour laws.
• Ensured compliance under Shops & Establishment Act / Factories Act / CLRA.
• Monitored adherence to Minimum Wages Act, working hours, overtime, and statutory benefits.
• Managed contractor compliance including Form V, licenses, and monthly compliance reports.
• Coordinated with Labour Department, PF office, ESI authorities during inspections.
• Achieved 100% statutory compliance in all audits and inspections.
• Maintained updated statutory records to reduce non-compliance risks.

HRMS & Process Improvement

• Successfully implemented/improved HRMS for attendance tracking, documentation, and HR processes.
• Integrated attendance, leave, and shift data with payroll systems.
• Established administrative SOPs resulting in improved operational efficiency.

Administration & Facility Management

• Oversaw office administration including housekeeping, security, and facility management.
• Managed vendor relationships, AMCs, and contract negotiations.
• Monitored office budgets and implemented cost-effective operational processes.

Employee Engagement

• Organized employee engagement activities and welfare initiatives to enhance internal communications and workplace morale.
• Improved employee engagement through structured programs and initiatives.

KEY ACHIEVEMENTS

• Achieved 100% statutory compliance across all internal and external audits.
• Reduced onboarding turnaround time by up to 80%.
• Implemented HRMS system improving HR operational efficiency.
• Strengthened contractor compliance framework minimizing compliance risks.
• Established structured administrative SOPs enhancing workflow efficiency.

Statutory Compliance Management

• Ensured timely monthly remittances of EPF, ESI, PT, LWF and other statutory contributions.
• Prepared and filed statutory returns under applicable labour laws.
• Maintained statutory registers and records as per regulatory requirements.
• Ensured adherence to statutory compliance calendar to avoid penalties.

Labour Law Compliance

• Ensured compliance under:
• Factories Act / Shops & Establishment Act
• Contract Labour (Regulation & Abolition) Act (CLRA)
• Minimum Wages Act
• Payment of Wages Act
• Payment of Bonus Act
• Payment of Gratuity Act
• Monitored working hours, overtime payments, wage revisions, and statutory benefits.
• Ensured adherence to government notifications regarding wage revisions and compliance updates.

Contractor Compliance

• Managed contractor compliance including obtaining Form V, labour licenses, and renewal documentation.
• Verified monthly compliance reports from contractors (PF, ESI challans, wage sheets, attendance).
• Ensured contractors adhered to minimum wages and statutory norms.

Inspections & Government Coordination

• Coordinated with Labour Department, PF Office, and ESI Authorities during inspections.
• Prepared documentation and compliance reports for statutory audits.
• Successfully handled inspections with 100% compliance record and zero penalties.

Payroll Compliance

• Verified payroll inputs aligned with statutory requirements.
• Ensured accurate statutory deductions and remittances.
• Supported finance team in statutory reconciliation and compliance reporting.

KEY ACHIEVEMENTS

• Achieved 100% statutory compliance across all audits and inspections.
• Reduced non-compliance risks by maintaining updated statutory records and audit readiness.
• Strengthened contractor compliance process ensuring complete documentation.
• Implemented structured compliance tracking system to avoid delays and penalties.