Learning new things
Loy Dalmeida
Facility Administrator
Mumbai
Summary
Primary objective as an Administrator is to managing office operations, developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and organizational objectives. All the requests are promptly managed so as not to halt the company’s daily operations. I am very familiar with all the policies and procedures involved in office administration, vendor management, facility management and procurement. Additionally, I am pursuing a diploma in Logistics and supply chain management in import and export.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Senior Associate of Facility Administration
GEP Solutions Pvt Ltd
Navi Mumbai
10.2016 - Current
- Managing all administrative activities, involving upkeep of the office premises, receptions, Pantry, and housekeeping activities
- Vendor management (housekeeping, Pantry & stationery, security, event management, FAS, HVAC, UPS systems, pest control, gardening, etc.)
- Vendor Creations, Vendor data base Management
- Responsible for raising purchase requisition, purchase orders
- Timely Renewal of AMC and rate contracts for Admin services, like security housekeeping stationery, coffee, tea, water purifier, vending machine, Printers & Scanner, Xerox Machines, UPS, HVAC, FAS vendors
- Arrangements/ordering of all the consumables and office supplies
- Monitoring the mail room activities
- Preparing daily/weekly/monthly reports
- Oversea pantry, Cafeteria, Food Quality, Periodic checking and maintaining of Vending machines and other equipments
- Employee relocations, Hotel Bookings, Coordination with Travel team for Air ticket, Train Tickets bookings
- Interacting Housekeeping, Security and other vendors
- Taking facility round ups and finding out snags and closing the snags taking necessary action
- Provide assistance to manager in all the administrative functions like facility services, security issue and any other functions
- Carrying out repair, Maintenance & replacement of office equipment’s, appliances, furniture etc
- Pest control arrangements
- Meeting Housekeeping and security in charge during the shift to discuss and address the complaints
- Raising Purchase request for opex and capex ensuring timely deliverables
- Festival gifting, New Joiners goodies purchase
- Communication management (Landline, EPBAX, Data card, SIM card Purchases, Monitoring the Usage, Bill payments
- Asset management of all HO assets and maintain data of all the assets
- Monitor Stores and Inventory of office supplies and reorder as and when required
- Bill checking and payments of Utilities like HVAC, Electricity, Landline, Sim cards etc
- Printing of visiting cards /ID cards of new joinee
- Manage cooperates credit cards – Timely submission of credit card bills and follow up with finance for timely payment
- Coordination and support the HR team in organizing various employee engagement activities and celebrations
- Distributions of Rewards, Gift vouchers to the employee’s
- Oversee Horticulture requirement
- Managing the Petty cash, Submission of petty cash vouchers verifying and submitting with necessary approval to fiancé on daily basis.
Store Keeper
Terrazzo Dubai LLC
04.2011 - 05.2015
- Handle the Proper inventory of raw material, semi-finished goods, Final packed and inventory products
- Updating the records related to production, receipt, storage, and dispatch
- Allotting the material to concern department to carry out work process on regular basis with material requisition note
- Receives and scrutinizes all incoming materials and reconciles with purchase orders
- Responsible for collecting and forwarding the rejected material to the supplier and updating the records for the same
- Making daily entries in Oracle system of material inward and outward
- Prepare and update stock sheet daily based
- Preparing the Purchase request and follow up with purchase department for timely procurement
- Coordination with Vendors for timely supply of materials
- Creating GRN for the received materials
- Periodical physical stock checking
- Identification of slow moving and dead stock
- Responsible for disposing of the scrap with prior intimation with concern authorities
- Maintain minimum, maximum stock Inventory level
- Invoicing Checking and submission to accounts with complete documents
- Preparation of MIS report and submitting reporting manager to support him taking various decision on inventory management.
Account Executive
Zen Bio System Health Care Pvt.Ltd
04.2008 - 03.2011
- Prepare, verify, and process Monthly invoices
- Prepare batches of invoices for data entry
- Data entry of invoices for payment
- Process backup reports after data entry
- Follow-up and coordinating with vendors
- List all vendor cheques in the logbook
- Prepare manual cheques as and when required
- Maintain listing of accounts payable
- Maintain the general ledger
- Maintain updated vendor files and file numbers
- Print and distribute monthly billing reports.
Education
Bachelor of Commerce (B.COM) -
Mangalore University
HSC - undefined
Karnataka Board of Education
SSLC - undefined
Karnataka Board of Education
Skills
Advance MS Excel, Vlookup, Power BI, Working Knowledge on spread sheets &MS PowerPoints
undefinedAccomplishments
I have successful implemented company inbuilt P2P tool for Internal company IT and Non IT procurement.
Certification
Supply chain and Logistic Management Diploma from ETTI Import Export Management Institute
Interests
Cooking
Watching Documentaries
Playing Cricket, Badminton
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
It is never too late to be what you might have been.
George Eliot
Timeline
Supply chain and Logistic Management Diploma from ETTI Import Export Management Institute
02-2023
Senior Associate of Facility Administration
GEP Solutions Pvt Ltd
10.2016 - Current
Store Keeper
Terrazzo Dubai LLC
04.2011 - 05.2015
Account Executive
Zen Bio System Health Care Pvt.Ltd
04.2008 - 03.2011
Bachelor of Commerce (B.COM) -
Mangalore University
HSC - undefined
Karnataka Board of Education
SSLC - undefined
Karnataka Board of Education
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