LUBNA KHAN
Executive Assistant
Mira Road
Summary
Organized and adaptable professional with valuable skills for any team. Possesses a strong understanding of financial processes and the ability to navigate complex systems with ease. Eager to utilize and develop analytical and communication skills to contribute to organizational success.
Overview
14
14
years of professional experience
2010
2010
years of post-secondary education
3
3
Languages
Work History
MANAGER
WHITE OAK CAPITAL MANAGEMENT
09.2023 - 01.2025
- Processing Clients payments, regular follow-up for payments to be made in the given time.
- Handing Petty cash for CTO & Team.
- Following the required protocols of accounts / admin with regards to any finance activity involved, like taking necessary approvals in advance, submitting bills along the respective vouchers with details.
- Preparing Clients Invoices for the payments and maintaining a track record at my end for the Client invoices submitted to accounts, this helps to avoid any missing out of the invoice.
- Prepare Purchase Order for new Clients as well as the service renewals.
- Ensure Clients agreements are made available by team members and are valid/active for all Clients.
- Executing other accounts, compliance & HR related activities.
- Co-ordination with internal and external entities to set up meetings as per the requirement.
- Be the liaison for internal and external stakeholders.
- Meeting Preparation – logistical arrangements, presentations etc.
- Managing Confidential documents and sensitive information, with discretion.
- Share the weekly Team Project Update with the CTO.
- Preparing Yearly Budgets and keeping track of the Budget utilization.
- Enhanced payment processing efficiency by streamlining invoice management and implementing new software tools.
ASSOCIATE MANAGER – CEO PIPES & CEO STEEL
WELSPUN CORP LTD
05.2015 - 09.2023
- Organizing and Maintaining Dairies / Calendars.
- Maintaining and storing confidential documents and computer-based information.
- Handling Petty Cash for the Team.
- Keeping Track on CEO's Foreign Visa renewals.
- Making vendor's payment for Visa fee, outstation car arrangements.
- Weekly Attendance of CEO and the team.
- Assist CEO & team for making presentations for Board Meetings and Business Review Meetings.
- Getting Presentation ready for CEO before the Meeting.
- Sending Birthday / Anniversary Bouquets to the Sr. Level Managers (incl MD & Chairman).
- Arranging Gifts for International Clients.
- Co-ordination with other Assistants and managing slots accordingly.
- Travel arrangements, i.e. ticketing / Visa / Airport transfers / Guest houses or Hotel etc. & co-ordinate itineraries for CEO & other team members too.
- Preparing Travel expenses statement / Credit card monthly Statements, and others vendor’s payments.
- Arranging Video / Audio Conference calls as & when necessary.
- Handling SAP (including releasing Purchase orders & Approving Cost Sheets).
EXECUTIVE SECRETARY – PROJECT DIRECTOR
SAMSUNG C&T
09.2014 - 04.2015
- Assisting the manager in their day-to-day correspondence.
- Provide clerical & administrative support either to the team or an individual.
- Arranging conferences, board meetings, scheduling appointments & ensuring the smooth running of the same.
- Coordinating with the Team for the Meetings.
- Making arrangements for Car / Hotel.
- Arranging Video Conference calls as & when necessary.
- Preparing Koreans Weekly Calendars (Dept. wise).
- Prepare daily News scraps for the Director.
- Also been a part in HR TEAM & Admin Team (i.e. Offer letters / Appointment Letters / Arranging Employee Engagement Program for Koreans / Dinner Events).
- Making of Overtime Calculation.
- Making of Approvals of Purchase Requisitions & Out stationed Candidates Travel Requisitions.
- Monthly Attendance Report (Dept. Wise).
- Daily Korean Dinner Reports.
EXECUTIVE SECRETARY – COUNTRY HEAD MARKETING & LEGAL
LAFARGE INDIA PVT. LTD.
06.2012 - 08.2014
- Assisting the manager in there day to day correspondence.
- Provide clerical & administrative support either to the team or an individual.
- Help to facilitate the storage & flow of information.
- Arranging conferences, board meetings, scheduling appointments & ensuring the smooth running of the same.
- Making Requisition on Weekly Basis.
- Coordinating with the Team for the Marketing Team Meet as well as the Legal Team Meet.
- Co-ordinate & make travel arrangements, i.e. ticketing / Visa etc. & co-ordinate itineraries for Country Head Marketing as well as for Country Head Legal & Team.
- Making arrangements for Car / Guest house.
- Preparing Travel expenses statement / Monthly Credit Card Payments.
- Arranging Video Conference calls as & when necessary.
- Also make Purchase order & Receipts in JD Edwards.
- Prepare daily RMX sales report.
SECRETARY – BANQUET SALES MANAGER
OBEROI HOTELS & RESORTS
02.2011 - 05.2012
- Assisting the manager in her day-to-day correspondence, taking dictations, typing the same and sending mail/fax etc.
- Provide clerical & administrative support either to the team or an individual.
- Ordering and maintaining stationery and equipment supplies.
- Scheduling meetings with the clients.
- Prioritizing all incoming information.
- Help to facilitate the storage & flow of information.
- Tracking of the attendance of the team members & updating the same on the system.
- Maintaining monthly sales report.
- Making internal events bookings well as making their Function Prospectus.
- Making FOD for the next day (function of the day) Handled MUMBAI Indians Teams during IPL.
- Regular follow-ups and maintenance of correspondence with clients.
Education
Bachelor of Commerce -
GHANSHYAMDAS SARAF GIRLS COLLEGE
HIGHER SECONDRY SCHOOL - undefined
SAILEE JUNIOR COLLEGE
SECONDRY SCHOOL CERTIFICATE - undefined
R.C. PATEL HIGH SCHOOL
Skills
- Invoice processing
- Proficient in itinerary planning
- Proficient scheduling management
- Client support
Personal Information
- Date of Birth: 07/28/89
- Marital Status: Married
Timeline
MANAGER
WHITE OAK CAPITAL MANAGEMENT
09.2023 - 01.2025
ASSOCIATE MANAGER – CEO PIPES & CEO STEEL
WELSPUN CORP LTD
05.2015 - 09.2023
EXECUTIVE SECRETARY – PROJECT DIRECTOR
SAMSUNG C&T
09.2014 - 04.2015
EXECUTIVE SECRETARY – COUNTRY HEAD MARKETING & LEGAL
LAFARGE INDIA PVT. LTD.
06.2012 - 08.2014
SECRETARY – BANQUET SALES MANAGER
OBEROI HOTELS & RESORTS
02.2011 - 05.2012
HIGHER SECONDRY SCHOOL - undefined
SAILEE JUNIOR COLLEGE
SECONDRY SCHOOL CERTIFICATE - undefined
R.C. PATEL HIGH SCHOOL
Bachelor of Commerce -
GHANSHYAMDAS SARAF GIRLS COLLEGE
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