Summary
Overview
Work History
Education
Skills
Websites
Accomplishments
Extracurricular activities
Personal profile
Permanent Address & Contact Number
COST MITIGATION EFFORTS & STAKEHOLDER MANAGEMENT
Timeline
Generic
M. Subash

M. Subash

Facilities and Administration
Chennai,Tamil Nadu

Summary

Facilities and Administration qualified with widespread experience in the areas of Operations Manager, Facility Management, Office Administration, housekeeping management, employee transport management, canteen management, event management, procurement, negotiations, vendor management, facility projects – new facility set up & retrofit works, asset management, employee benefits.

Overview

3
3
Languages

Work History

Manager-Workspace Xperience (Facilities Management / Operations)

Table Space Technologies Pvt Ltd
Chennai
2024 - 2024
  • Worked as a Manager-Workspace Xperience (Facilities Management / Operations), Table Space Technologies Pvt Ltd, Chennai from May 2024 to Nov 2024.
  • Workspace management: -
    Managing 2 Business Centres. Approx 1.8 Lakh Sq. ft area with 15 client's portfolios.
  • Facility & Operations Management – Stakeholders Management – Governance &
    Contract Framework – Clients MMR – MBR, QBR & HBR – Transition Tracker –
    Vendor management – SOP – AMC & SLA – Statutory & Compliances – Budgeting –
    Planning & Cost control – BCP & DRP – Attendance & Payroll – Client Relationship
    Management & Hospitality – Event Management – Recreation centre HSSE –
    New Infrastructure & projects coordination – Change & infrastructure managing –
    Projects Transition – Waste Management – Horticulture.
  • Facility Management on providing better facility support in security, soft & service, and power functioning for free flow operational activities.
  • Associate to executing all Admin and Maintenance related SOP & Process improvement documents and activities.
  • Vendor management towards sourcing, analyzing,
    executing, implementation and renewal of AMC, SLA, RC
    and non-tie-up based on the vendor's service.
  • Maintaining AMC calendar and 52 weeks schedule rosters for regular PPM and any ad-hog R&M for Technical Equipment's mechanical & electrical assets (I/O panel, AC, DG, Inventor, EPABX, Telecom boosters, PA, Digital Security, Fire & Safety system and other operational equipments).
  • Fleet Management - Managing on prompt commuting
    service for employees with safe and secure function. And conducting the regular vehicle audit towards the condition of the vehicle, compliance documents, driver ethics and
    grooming. Implementation of transport SOP, bill processing
    and induction over transportation do's & don'ts to employees.
  • Hospitality / CRM towards internal & external customers.
  • Event Management on organizing (Planning, Execution) &
    managing all office events like major festivals celebrations,
    Independence Day, Office Annual Day party or trip,
    Employee's engagement activities, Town Hall meetings, R&R
    functions, Monthly Employee's Birthday and other special
    occasion celebrations of the calendar year.
  • Procurement and purchase of CAPEX / OPEX materials with
    rate contracted & non-ratecontracted vendors.
  • Invoice Processing- Verifying, scrutiny and processing all the
    vendor and petty cash invoice with proper supporting
    documents and approval as per the vertical cost centre on
    time. And payment follow up with proper tracker.
  • Attendance & Payroll invoice processing for outsourcing
    employees with proper compliances.
  • Preparing on branch annual budgeting, planning & cost control measures with the proper provisions& actual MIS reports.
  • Corporate Real Estate Servicing towards finding & leasing new space with proper KYC as per business norms.
  • Handled new office infrastructure setup project for workspace expansion. And made better change management support on infrastructure in existing office workspace.
  • Cafeteria Management by ensuring that the vendor is maintaining the Hygiene, timely delivery of the food, cleanliness and readiness of the kitchen, proper documentation related to the quality & hygiene.
  • HSE towards pollutions control, first aid, fire & safety Mock drills, Electrical audits
  • Supporting towards BCP & DRP at natural calamity and emergency crisis. BCP: All Testing, Awareness Training, BCP Schedule, Fire Drill, Update policies.
  • Contacts & Data Management- Maintaining and tracking all Contracts and the data by working on Business Management Systems, Smart sheet, Microsoft Excel, Word & PowerPoint, Microsoft Teams, sync the data on Shared Drive.
  • Stock & Inventories Management – With daily consumptions reports. Secure and safe logistic of all consumables and staff welfare kits with proper date with regular and ad-hog audit. Which is inclusive of food & HK consumption, MEP
    spares, Stationeries, Medicines, first aid & employees kits.
  • Asset Management
  • Horticulture

Facilities Management / Operations Manager

Bahrain New Millennium Construction W.L.L
Chennai
2019 - 2023
  • Worked as a Facilities Management / Operations Manager, in Manama, Bahrain New Millennium Construction W.L.L from November 2019 to November 2023.
  • Delivered end-to-end facility management solutions for high-profile clients across sectors.
  • Organized and coordinated daily site operations, inspections, and project schedules.
  • Managed housekeeping, vendor contracts, procurement, and inventory efficiently.
  • Led, mentored, and motivated staff to ensure optimal service delivery.
  • Handled overseas recruitment and end-to-end employee onboarding processes.
  • Oversaw client relationships, contract reviews, and successful project delivery.
  • Supported management in policy-making, planning, and strategic decisions.
  • Conducted root cause analysis to resolve operational issues and improve efficiency.

Facilities Manager

Sensarom Foods Pvt Ltd
Chennai
2018 - 2019
  • Worked as a Senior Facility Admin in Sensarom Foods Pvt Ltd from August 2018 to November 2019.
  • Heading the whole gamut of administration activities across TN, PY & Karnataka locations
  • Facility Management – SOP & Process improvement – Vendor
    management – AMC & SLA Statutory & Compliances – Procurement –
    Budgeting, Planning & Cost control – BCP & DRP Attendance & Payroll –
    Corporate Real Estate Servicing – New Infrastructure projects – Change &
    infrastructure managing – Hospitality – HSE – Asset, Scrap & Lean –
    Management.

Site/Operations Manager Administration

Chambishi Metals Plc, TruckMec Ltd
2013 - 2016
  • Worked as a Site/Operations Manager Administration in Chambishi Metals Plc, for TruckMec Ltd, Zambia from October 2013 to till March 2016.
  • Managed site administration for mining operations.
  • Consolidated delivery notes and invoices with machine orders.
  • Coordinated client requirements for transportation of earthmoving machines.
  • Conducted regular machine/operator checks to monitor runtime and prevent downtime.
  • Coordinated and negotiated with suppliers, manufacturers, retailers, and consumers.
  • Tracked quality, quantity, stock levels, delivery times, transport costs, and efficiency.
  • Arranged warehousing, catalogued goods, planned routes, and processed shipments.
  • Followed up with clients for new requirements, costing, and requisitions.
  • Conducted daily safety meetings for operators, educating them on safety protocols.

Operations Manager & Facilities Administration Executive

Minjex Enterprises Ltd
2010 - 2013
  • Worked in Minjex Enterprises Ltd, Zambia as an Operations Manager & Facilities Administration Executive from October 2010 to September 2013.
  • Conducted sales and marketing of products in mining areas.
  • Managed stock warehousing, distribution control, and negotiations.
  • Handled fieldwork for sales, customer complaints, and advertising.
  • Marketed machinery and safety products to mines, providing technical info and converting inquiries into orders.
  • Coordinated corporate luncheons and prepared presentations for meetings.
  • Collaborated with Commercial team on quotations and follow-ups.
  • Gathered market intelligence to support future sales and service.
  • Built and maintained strong relationships with buyers and stakeholders.
  • Supported staffing assignments and performed office admin duties.

Senior Admin Facilities Executive

MetLife India Insurance Company Limited
2008 - 2010
  • Worked in MetLife India Insurance Company Limited as a Senior Admin Facilities Executive, for Two years from February 2008 to July 2010.


Admin Facilities Executive

Ajuba Solutions Private Limited
  • Worked as an Admin Facilities Executive in Ajuba Solutions Private Limited for Two years.
  • Administration – Facility Management – Vendor Management – Fleet Management -Purchase & Procurement – Utilities & Rent-Cafeteria Management – Event Management-Travel Management

Junior Admin Executive

Wipro BPO
  • Worked as a Junior Admin Executive in Wipro BPO for One year.
  • Front Office Management – Facility Coordination – Transport Assistance – Vendor Coordination – Employee Support – Records Management – Event & Training Support – Escalation Support


Education

B.COM (Bachelor of Commerce) -

D.G. Vaishnav College, Madras University
01.2004

Higher Secondary Examination -

Joshua Matriculation School
01.2001

Junior secondary Examination - undefined

St Mary's School
01.1999

Skills

  • Team Management & Leadership

  • Documentation- WordProcessor ,Microsoft Word 2003 and Open Office

  • Internet Mailing Software- Outlook Express and Lotus Notes

  • Operating System -WindowsXP

  • Problem solving

  • Decision Making

  • Critical Thinking

  • Strategy Planning

  • Conflict Management

  • Negotiation

  • Performance Enhancement

  • CRM

  • Team Management & Leadership

Accomplishments

  • Successfully established a new Vellore branch office single-handedly.
  • Recognized with a "Plaque of Appreciation" for renovating and optimizing activities at the Tamil Nadu regional office.
  • Managed purchasing activities to optimize resources and minimize costs.
  • Represented the company in providing administrative services to external clients and partners.
  • Committed professional dedicated to organizational growth and satisfaction.
  • Demonstrates strong leadership and coordination skills for operational efficiency.
  • Experienced in Facilities Management and General Administration.
  • Seasoned professional adept at planning, execution, monitoring, and resource balancing in high-pressure environments.

Extracurricular activities

Participated in school athletes and won a medal in District level. Participated in Internal Boxing Club Fights and won a medal.

Personal profile

  • Name: M. Subash
  • Father's Name: T. Mohan Sankar
  • Nationality: Indian
  • Religion: Hindu
  • Marital status: Married
  • Date of Birth: 1983-08-15

Permanent Address & Contact Number

  • M.Subash
  • C 285 First Street
  • Periyar Nagar
  • Chennai 600082
  • India.
  • Mob: +91-8489945803
  • E-mail id: mail2subashm@gmail.com
  • Subash83_in@yahoo.co.in

COST MITIGATION EFFORTS & STAKEHOLDER MANAGEMENT

  • Saved INR 60K p.a. in DG
    rental 2022.
  • Saved INR 0.5 million p.a.
    from rent in 2017.
  • Saved 50% (INR 150K)
    from office painting work
    2018.
  • Saved INR 35K annually on
    Lift AMC 2016.
  • Saved INR 3.5 Lack p.a.
    from HK manpower 2015.
  • Saved INR 1.5 million p.a.
    in distributing parking
    space 2021.
  • Saved INR 0.5 million p.a.
    in fleet 2011.
  • Saved INR 2 million p.a in
    fleet 2009.

Timeline

Junior secondary Examination - undefined

St Mary's School

Manager-Workspace Xperience (Facilities Management / Operations)

Table Space Technologies Pvt Ltd
2024 - 2024

Facilities Management / Operations Manager

Bahrain New Millennium Construction W.L.L
2019 - 2023

Facilities Manager

Sensarom Foods Pvt Ltd
2018 - 2019

Site/Operations Manager Administration

Chambishi Metals Plc, TruckMec Ltd
2013 - 2016

Operations Manager & Facilities Administration Executive

Minjex Enterprises Ltd
2010 - 2013

Senior Admin Facilities Executive

MetLife India Insurance Company Limited
2008 - 2010

Admin Facilities Executive

Ajuba Solutions Private Limited

Junior Admin Executive

Wipro BPO

B.COM (Bachelor of Commerce) -

D.G. Vaishnav College, Madras University

Higher Secondary Examination -

Joshua Matriculation School
M. SubashFacilities and Administration