MADHUMITHA M

⮚ Review purchase requisitions and identify sources of supply

⮚ Identify and resolve PO/PR processing issues (MOQ/MPQ/LT & Pricing issues)

⮚ Negotiate with suppliers for best pricing/quality and timely delivery of goods

⮚ Select contract / supplier to fill requisitions in accordance with approved Purchasing

strategies

⮚ Determine if requested items are available in catalogue and implement predefined

action

⮚ Work with suppliers to resolve delivery issues and process claims

⮚ Research and resolve invoice discrepancies & account disbursements

⮚ Maintain the Vendor Master Records/Updates/New Vendor Setup

⮚ Maintain professional interactions with outside suppliers as well as a strong

partnership with users

⮚ Establish and follow up on shipping dates with suppliers, resolve issues with

supplier/requestor for shipping dates

⮚ Work with planner/customer/supplier to ensure the modifications from original

requests

⮚ Develop existing/new suppliers to ensure that all deliverables such as cost, quality and

the overall service levels are achieved

⮚ Inventory management (Excess and Obsolescence)

⮚ Assisting team on multiple reports (Un-confirmed & Past due Order reports,

Receiving discrepancy report, Accounts payable report, etc.,)

⮚ Making sure that all incoming emails are replied to in a prompt fashion and with

pertinent information.

• Responsible for handling enquires and services tenders for Dubai government clients.

• Evaluating every enquiry and taking decisions whether need to participate in bid or not.

• Shouldering accountability to prepare request for quotation in SAP and sharing the same to

finalise vendors for prices. Identify the requested material and source the right contact for

obtaining the offers.

• Entrusting with the accountabilit and following up on sales quotations.

• Taking responsibility to submit the tenders on the given Deadline with the appropriate offers

and clarifying the technical queries with the Client as well as the vendors.

• Evaluating the orders received, clarifying deviations if any and coordinating with the

accounts department for releasing the purchase orders and ensuring timely procurement.

• Strategic planning & initiative in pricing successful bid proposals with maximized profit.

• Coordinating with Vendors/ Manufacturer/ Principal for arranging deliveries.

• Successfully won tenders costing more than 10 million.

• Meticulous in handling reputed clients like DEWA – Dubai Electricity and Water Authority.

Managing contract activities involving Technical, commercial and Legal aspects, cost benefit

analysis and RFx Management (floating, analysis, negotiation, conclusion & close-out).

• Drafts and distributes RFP documentation in accordance with applicable policies and

procedures.

• Drives the RFP process through to completion in a timely manner and Review and consolidate RFP responses including pricing analysis.

• Review RFP response documents to highlight areas of concerns for future agreements.

• Work with Legal department and other key stakeholders to develop standardized terms and

conditions for documentation.

• Manage contracts life cycle, including review responses to agreements and other legal

documents to assess whether or not the modifications are acceptable, and finalize document to execution.

• Experience in standardization of the sourcing process which has helped client realize

considerable tangible and intangible benefits.

• Responsible for Contract creation, Execution & Contract Compliance, Develop contracts.

• Support buyer in routing contract to various stakeholders, legal team and the supplier.

Manage communication between Company and the supplier and manage system for the contracting activity.

• Develop contract compliance mechanism, collect PO/invoice/ payments/returns data from

ERP, and check paid & invoiced amounts with respect to contracts.Develop negotiation strategies to deliver against business objectives and achieve sustainable

relationships with suppliers.

• Prepare and hold business reviews with local stakeholders to review vendor performance,

future opportunities and/or challenges

• Implement supply and supplier risk management actions and support resolution of supplier

quality or performance issues

• Ensure all the executed contracts and relevant documents are uploaded in the tool.