Madhuri Chavan

Oversaw management of ARVs and condoms within GHSC-PSM Program.

• Facilitated eRFX events, including RFI, RFP, and RFQ, via ARTMIS and other e-sourcing tools.
• Facilitated communication between suppliers and eProcurement system for efficient order management.
• Managed approval processes with both internal stakeholders and the country office to ensure compliance with USAID mission criteria for requisition orders.
• Validated purchase orders for completeness and accuracy.
• Ensured adherence to established processes and procedures.
• Coordinated with Quality Assurance to ensure compliance of health products with required quality standards.
• Coordinated with Deliver/Return Team to guarantee readiness of waivers for goods transport.
• Ensured stakeholders were informed about adjustments in logistics, production timelines, and supplier services.
• Managed timely completion of data tracking tasks such as incident logging and assessments.
• Enhanced understanding of health commodity products.
• Streamlined shipment processes through software tools for tracking and invoicing.

Feb 2025 onwards - PPM VC (PPM (Personal Protective Measures) Vector Control program). (Malaria)

Commodity Handled: LLINs (Long-Lasting Insecticidal Nets) and IRS (Indoor Residual Spraying).

• Facilitate purchase order process by managing communication with suppliers and obtaining essential documentation.
• Integrated new information into JDE system.
• Booked batches as needed, ensuring efficient processing.
• Ensured timely tracking of bill of lading and airway bills.
• Ensure timely deliveries through weekly monitoring of order status.
• Ensured receipt of QA documentation.
• Facilitated prompt booking of orders while coordinating documentation accuracy.
• Enhanced efficiency through project-focused continuous improvement initiatives.

• Sourcing & procurement of RM/PM/RLDs for new products by negotiating the lowest cost maintaining Quality & On Time delivery.
• Validated, analyzed & made sourcing recommendations ensuring targeted savings and leading negotiations with suppliers.
• Co-ordinated with internal & external stakeholders to drive new launches & ongoing launches within the project timelines.
• Managed raw material CDA + supply agreements supporting program objectives & timelines.
• Reviewed and managed pre-filling & post-filling Regulatory queries to ensure fulfillment of Regulatory requirements.
• Generated monthly stock reports, consumption reports in coordination with Commercial team for effective materials inventory management.
• Effective troubleshooting related to Invoices/Payment tracking avoiding any in-genuine delays, field activities handling technical queries related to products maintain departmental compliance
• Enhanced & maintained productive working relations with prime external stakeholders like Corporate Hospitals, MDs and Pathologists.
• Expanded field personnel strength through recruitment drives by appointing new business dealers in existing areas & virgin territories.
• Assisted training & development activities at Head Office utilizing the E-portals for Business Development enabling

• Managing 4 therapy areas for Purchase to Pay of raw materials.
• Aided process implementation & improvement greatly reducing process redundancies.
• Managed on time site delivery needs of plants in addition to troubleshooting related to Invoices & Payment processes.
• Consistently sourced & procured RMs/PMs/RLDs achieving savings against the given Spend Value.
• Validated, analyzed & made sourcing requirements meeting quote packages of suppliers & balancing sourcing budgets of the company.
• Performed regulatory fillings of US/EU/ROW/INDIA markets coordinating effectively with internal & external stakeholders
• Maintained process-related records meeting all company requirements for documentation & record management
• Conducted seamless troubleshooting related to Invoices/Payment tracking to effectively avoid delays in vendor payments

• Monitored PSR/Ares Sales Manager’s field activities handling technical queries related to products maintain departmental compliance.
• Enhanced & maintained productive working relations with prime external stakeholders like Corporate Hospitals, MDs and Pathologists.
• Expanded field personnel strength through recruitment drives by appointing new business dealers in existing areas & virgin territories
• Assisted training & development activities at Head Office utilizing the E-portals for Business Development.

• Managed daily laboratory activities like performing ELISA Test, generating test reports & maintaining patient database
• Maintained documentation on tests performed in lab.
• Performed testing and quality control using approved laboratory procedures and instrumentation.
• Interpreted and documented results of tests into active databases and communicated results to internal customers.
• Supported laboratory staff with advanced troubleshooting, resolving complex problems and helping with special projects.