Madhusudhana K. S.
Manager- Office Administration And Travel Desk
Bangalore
Summary
Results-driven Administration and Travel Desk Manager with over 14 years of experience overseeing office administration, global mobility, and end-to-end visa and immigration processes. Known for implementing cost-efficient solutions, ensuring strict compliance with international travel regulations, and managing high-volume, detail-critical operations. Strong collaborator with cross-functional teams, clients, and global vendors.
Overview
18
18
years of professional experience
3
3
Certifications
3
3
Languages
Work History
Manager – Administration and Travel Desk
eVidyaloka Trust
08.2024 - 12.2025
- Negotiate with suppliers for IT and non-IT procurement, ensuring cost-effective and timely deliveries.
- Issue Purchase Orders (PO) and Delivery Advices (DA) for vendor and keep documentation updated..
- Follow up with suppliers to ensure timely submission of invoices, and process them for payment.
- Oversee procurement operations to ensure smooth and efficient supply chain management.
Specialist – Visa and Immigration
TTK Services Private Limited, Bangalore
05.2022 - 08.2024
- Managed corporate visa requests for employees across India, coordinating with VFS,Embassies and consulates for timely processing.
- Liaised with corporate partners to collect the necessary employer documents for visa applications.
- Ensured accurate and timely submission of all employee travel documentation, in compliance with immigration policies.
- Collaborated with internal teams to streamline and execute global mobility operations efficiently.
Assistant Manager – Administration and Travel Desk
MetricStream InfoTech (India) Pvt. Ltd., Bangalore
03.2010 - 07.2020
- Led office administration, including procurement and facility management, ensuring operational efficiency.
- Managed the end-to-end process of business visas and work permit applications (H-1B, L-1A, L-1B), collaborating with the U.S. Attorneys for documentation and timely submissions.
- Coordinated travel and accommodation for employees, ensuring seamless arrangements with airlines, hotels, and transportation providers.
- Administered overseas travel insurance for employees, and managed claims settlements with providers.
- Managed Forex transactions, issued travel currency, and prepaid cards as required for international travel.
- Worked closely with senior management (Directors, VPs, GMs) to arrange visas, travel plans, and logistics for high-level executives.
- Negotiated corporate discounts with airlines and hotels, reducing overall travel expenses.
- Generated detailed MIS reports for finance and business heads, ensuring proper reconciliation of vendor invoices and travel expenditures.
Warehouse Officer
Crafted Clothing Pvt. Ltd. (MG Lifestyle), Bangalore
07.2008 - 07.2009
- Managed warehouse operations, including stock tracking, order processing, and coordination with customers.
- Utilized SAP-MM for day-to-day business operations, ensuring real-time updates, and accurate inventory management.
- Conducted stock audits and collaborated with logistics to ensure the timely dispatch of goods.
Supervisor – Planning
Kamla Dials & Devices Ltd. (KDDL), Bangalore
07.2007 - 07.2008
- Coordinated with customers on purchase orders (PO) and delivery advices (DA) for on-time deliveries.
- Managed the creation of invoices, and worked closely with logistics for the timely dispatch of finished goods.
- Collaborated with the production planning team to ensure accurate and timely completion of production schedules.
Education
Bachelor of Science - PCM
University of Mysore
Mysore, India04-2002
Diploma - Foreign Trade
Indian Institute of Commerce & Trade (IICT)
Lucknow 04.2001 -
Diploma - Export Management
Indian Institute of Export Management (IIEM)
Bangalore04-2011
Skills
Technical Skills: SAP-MM, Tally, Microsoft Office Suite (Excel, Word, PowerPoint)
Accomplishments
- Delivered 100% successful adoption and process accuracy by introducing CONCUR for end-to-end travel management, including pre-approval, budget planning, and post-travel expense reconciliation.
Certification
Certified EXPORT management, IIEM
Timeline
Manager – Administration and Travel Desk
eVidyaloka Trust
08.2024 - 12.2025
Specialist – Visa and Immigration
TTK Services Private Limited, Bangalore
05.2022 - 08.2024
Certified Foreign Trade, IICT.
04-2012
Certified EXPORT management, IIEM
04-2011
Assistant Manager – Administration and Travel Desk
MetricStream InfoTech (India) Pvt. Ltd., Bangalore
03.2010 - 07.2020
Warehouse Officer
Crafted Clothing Pvt. Ltd. (MG Lifestyle), Bangalore
07.2008 - 07.2009
SAP-PP
05-2008
Supervisor – Planning
Kamla Dials & Devices Ltd. (KDDL), Bangalore
07.2007 - 07.2008
Diploma - Foreign Trade
Indian Institute of Commerce & Trade (IICT)
04.2001 -
Bachelor of Science - PCM
University of Mysore
Diploma - Export Management
Indian Institute of Export Management (IIEM)