Madhusudhana K. S.
Manager- Office Administration And Travel Desk
Bangalore
Summary
Results-driven Administration and Travel Desk Manager with over 14 years of experience overseeing office administration, global mobility, and end-to-end visa and immigration processes. Known for implementing cost-efficient solutions, ensuring strict compliance with international travel regulations, and managing high-volume, detail-critical operations. Strong collaborator with cross-functional teams, clients, and global vendors.
Overview
18
18
years of professional experience
3
3
Certifications
3
3
Languages
Work History
Manager – Administration and Travel Desk
eVidyaloka Trust
2024.08 - 2025.12
- Negotiate with suppliers for IT and non-IT procurement, ensuring cost-effective and timely deliveries.
- Issue Purchase Orders (PO) and Delivery Advices (DA) for vendor and keep documentation updated..
- Follow up with suppliers to ensure timely submission of invoices, and process them for payment.
- Oversee procurement operations to ensure smooth and efficient supply chain management.
Specialist – Visa and Immigration
TTK Services Private Limited, Bangalore
2022.05 - 2024.08
- Managed corporate visa requests for employees across India, coordinating with VFS,Embassies and consulates for timely processing.
- Liaised with corporate partners to collect the necessary employer documents for visa applications.
- Ensured accurate and timely submission of all employee travel documentation, in compliance with immigration policies.
- Collaborated with internal teams to streamline and execute global mobility operations efficiently.
Assistant Manager – Administration and Travel Desk
MetricStream InfoTech (India) Pvt. Ltd., Bangalore
2010.03 - 2020.07
- Led office administration, including procurement and facility management, ensuring operational efficiency.
- Managed the end-to-end process of business visas and work permit applications (H-1B, L-1A, L-1B), collaborating with the U.S. Attorneys for documentation and timely submissions.
- Coordinated travel and accommodation for employees, ensuring seamless arrangements with airlines, hotels, and transportation providers.
- Administered overseas travel insurance for employees, and managed claims settlements with providers.
- Managed Forex transactions, issued travel currency, and prepaid cards as required for international travel.
- Worked closely with senior management (Directors, VPs, GMs) to arrange visas, travel plans, and logistics for high-level executives.
- Negotiated corporate discounts with airlines and hotels, reducing overall travel expenses.
- Generated detailed MIS reports for finance and business heads, ensuring proper reconciliation of vendor invoices and travel expenditures.
Warehouse Officer
Crafted Clothing Pvt. Ltd. (MG Lifestyle), Bangalore
2008.07 - 2009.07
- Managed warehouse operations, including stock tracking, order processing, and coordination with customers.
- Utilized SAP-MM for day-to-day business operations, ensuring real-time updates, and accurate inventory management.
- Conducted stock audits and collaborated with logistics to ensure the timely dispatch of goods.
Supervisor – Planning
Kamla Dials & Devices Ltd. (KDDL), Bangalore
2007.07 - 2008.07
- Coordinated with customers on purchase orders (PO) and delivery advices (DA) for on-time deliveries.
- Managed the creation of invoices, and worked closely with logistics for the timely dispatch of finished goods.
- Collaborated with the production planning team to ensure accurate and timely completion of production schedules.
Education
Bachelor of Science - PCM
University of Mysore
Mysore, India2002-04
Diploma - Foreign Trade
Indian Institute of Commerce & Trade (IICT)
Lucknow 2001.04 -
Diploma - Export Management
Indian Institute of Export Management (IIEM)
Bangalore2011-04
Skills
Technical Skills: SAP-MM, Tally, Microsoft Office Suite (Excel, Word, PowerPoint)
Team leadership
Operations management
Strategic planning
Decision-making
Time management
Performance management
Staff development
Customer service
Policy implementation
Expense tracking
Documentation and reporting
Verbal and written communication
Accomplishments
- Delivered 100% successful adoption and process accuracy by introducing CONCUR for end-to-end travel management, including pre-approval, budget planning, and post-travel expense reconciliation.
Certification
Certified EXPORT management, IIEM
Timeline
Manager – Administration and Travel Desk
eVidyaloka Trust
2024.08 - 2025.12
Specialist – Visa and Immigration
TTK Services Private Limited, Bangalore
2022.05 - 2024.08
Certified Foreign Trade, IICT.
2012-04
Certified EXPORT management, IIEM
2011-04
Assistant Manager – Administration and Travel Desk
MetricStream InfoTech (India) Pvt. Ltd., Bangalore
2010.03 - 2020.07
Warehouse Officer
Crafted Clothing Pvt. Ltd. (MG Lifestyle), Bangalore
2008.07 - 2009.07
SAP-PP
2008-05
Supervisor – Planning
Kamla Dials & Devices Ltd. (KDDL), Bangalore
2007.07 - 2008.07
Diploma - Foreign Trade
Indian Institute of Commerce & Trade (IICT)
2001.04 -
Bachelor of Science - PCM
University of Mysore
Diploma - Export Management
Indian Institute of Export Management (IIEM)