Mahendra Parmar

Responsibility - (Admin)

• Oversaw office inventory activities, including ordering and requisitions, stocking, and shipment receiving.
• Managed CRM database, including troubleshooting, maintenance, updates and report generation.
• Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of personnel and activities.
• Recruited, hired, trained and supervised staff and implemented mentoring program that offered positive employee engagement.
• Managed costs and billing, and resolved financial discrepancies effectively through organizational management of account information.
• Discrepancies effectively through organizational management of account information.
• Performed billing, collection, and reporting functions for office generating.
• Restructured installation processes and staff teams, boosting productivity.
• Organized international and domestic travel arrangements for up to 120 staff members, including all transportation and hotel stays.
• Tracked and recorded expenses, and reconciled accounts to maintain accurate, current, and compliant financial records.
• Enhanced collaboration between team members by preparing meeting materials, taking clear notes, and distributing them to stakeholders.
• § Improved office operations by automating client correspondence, record tracking and data communications.
• Hired, managed, developed, and trained staff. Established and monitored goals. Conducted performance reviews and administered salaries for staff.
• Managed supervisor's itinerary and appointments, and streamlined scheduling procedures.
• Initiated timely project management within budget constraints for multi-faceted problems concerning executive leaders.
• Integrated logistics systems into company processes to improve operations and manage work orders and price changes.
• Optimized organizational systems for payment collections, AP/AR, deposits, and record keeping.
• Arranged corporate and office conferences for company employees and guests.
• Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.

Responsibility - (Looking at accounts)

• Analyzed budgets and prepared financial reports in terms of office and projection perspectives. Maintained and processed invoices, deposits, and money logs.
• Managed, tracked, and monitored financial updates and watch lists.
• Helped clients navigate interactions with tax authorities and legal concerns related to financial matters.
• Tracked various statistics and kept detailed records to support the human resources department.
• Reconciled accounts and reviewed all materials, including surplus, income, expense data, and assets.
• Trained new employees on accounting principles and company procedures.
• Set up and improved accounting systems and processes to meet business needs and maximize effectiveness of operations.
• Identified risks associated with projects, contract approvals, and other client accounting issues.
• Created staff expense and reimbursement tracker, resulting in Excel.
• Diminished outstanding debts by analyzing accounts for issues.
• Generated and submitted invoices based upon established accounts receivable schedules and terms. (Zoho)
• Reviewed and processed employee expense reports and vendor invoices for payment.
• Resolved financial and tax issues, and maximized customer satisfaction scores.
• Created periodic reports comparing budgeted costs to actual costs.
• Analyzed monthly balance sheet accounts for corporate reporting.
• Maintained integrity of general ledger, including chart of accounts.

Payroll

• Extensive experience in end-to-end payroll processing and new joinee processing in a large employee base organization.
• Thorough knowledge of using Documentum, SAP for HR-related tasks.
• Supervised and led a team of 4 HR operations specialists.
• Creation and issuance of promotion letters and Sodexo.
• Completed various HR projects.
• Managed and maintained the master database of new joiners, including personal details, bank details, education details, and employment history in SAP and Documentum systems.
• Oversaw the workflow of a 4-member team in charge of Joining Kit Scanning, Additional Hiring, Inventory, and other HR Operations.
• Ensured accuracy and timeliness of salary processing by collating and validating input for all employees.
• Updating and maintaining data of Employee Transfers, Promotion, and Demotion in SAP.
• Making Interim File and checking their attendance Consultant (Off roll Employee).
• Collaborated with 7 PAN India Zones to ensure timely updates to day-to-day transactional work-related tasks.
• Streamlined invoice processing from external vendors.
• Provided salary certificates to employees (Pan India) and prepared Form 16 documentation.
• Processing and providing Joining, Additional Hiring, and Joining Kit Validation Data on a monthly basis.
• Employee ID card
• Generation and processing of Employee ID Card, which includes, but is not limited to, provision of ID Card.
• Generate Console Detail of Employee from Varies Source (SAP, Head Count etc.).
• Delivered scanning form details and generated cropping data.
• Providing ID card Data to DAKC (Corporate Vendor for ID Card).
• Coordinated with ID card Vendor for New Joinee and Ex-Employee ID cards.
• Distributed ID cards to designated zones.
• Managed and resolved ID card related inquiries nationally.
• Manage Data Billing Cost-Related ID Card.
• Documents digitize process.
• Maintained console, scanned file data, and attached pending employee documents. Digitized the same data, along with transfer letter, ESOP letter, and Form 16. Uploaded master data to respective cloud portals.

• Assisted with onboarding process of new hires, ensuring compliance with all the requirements.
• Provided helpful guidance to new hires during the interviewing and hiring process.