Mahesh Badmanaban
Pondicherry, Puducherry
Summary
Being a professional in various operations on Administration/Finance & Accounts/Executive Assistance/Retail operations/business development have been focusing on developing processes, streamlining procedures, and finding innovative, cost-effective solutions. Successful at managing multiple assignments while meeting tight deadlines. Always committed, dedicated and get the work done in any situation with the effective rapport build with the teams internally/externally. Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
11
11
years of professional experience
2
2
Certification
Work History
Executive Secretary
DELHI INTERNATIONAL AIRPORT LTD
09.2016 - 04.2021
- Provided high-level administrative support to executive teams, aiding smooth department running.
- Handled national and international travel arrangements, ensuring accuracy of relevant information and booking details.
- Provided first-class PA support to upper management, handling complex diarising and business planning.
- Delivered high-level regional, national and international meetings using outstanding organisation, planning and event management abilities.
- Demonstrated outstanding organisation and time-management skills to prioritise and deliver essential work to deadlines.
- Managed highly-complex department diaries with expert precision, maximising operational efficiency.
- Used expertise in Microsoft Office packages to build databases, draft documents and create presentations.
- Took detailed minutes in meetings, circulating information and relevant actions and chasing up accordingly.
- Facilitated smooth executive trips, arranging appropriate travel, visas and agendas.
- Supervised executive calendars while supporting administrative team to facilitate smooth operational flow.
- Scheduled and planned meetings and conferences to streamline business operations.
- Served as executive assistant to Business Chairman and Whole Time Directors(Promoters)
- Coordinated coding and authorisation of invoices, credit card statements and expense reimbursements for payment.
- Distributed incoming mail to correct staff members only to preserve privacy of confidential information.
- Conserved senior executive's time by drafting letters and documents, collecting and analysing information and initiating communications.
- Prepared and managed departmental budgets in collaboration with accountants.
- Maintained filing system for all documents related to executive activities.
- Prepared agendas and took minutes of meetings attended by the executive staff.
- Created spreadsheets using Microsoft Excel to record data regarding departmental expenses and budgets.
- Ensured that all records were maintained in accordance with company policies and procedures.
- Reviewed incoming correspondence; distributed materials accordingly.
- Attended corporate functions to assist executives with networking opportunities.
- Responsible for maintaining confidential files pertaining to executive operations.
- Assisted with special projects as needed; provided input on project plans when requested.
- Facilitated communication between executives and other departments within the organization.
- Assisted in the preparation of presentations, reports, memos, letters, and other documents as needed.
- Reconciled financial statements submitted by subordinates; prepared monthly reports on discrepancies found.
- Compiled information from multiple sources into concise summaries for review by executive team members.
- Processed invoices related to executive activities according to established guidelines.
- Performed research on specific topics as requested by management personnel.
- Organized meetings, conferences, and travel arrangements for executives.
- Monitored emails received by executive personnel; responded promptly when appropriate.
- Developed a tracking system to monitor the progress of projects assigned to executives or departments.
- Coordinated various office activities such as ordering supplies and arranging catering services for events.
- Managed calendar of appointments for executives; scheduled appointments with internal and external contacts.
- Greeted and directed visitors, answered phone calls, and provided general administrative support.
- Facilitated internal communication by distributing information and scheduling presentations.
- Ordered office supplies to keep stationary and inventory properly stocked.
- Prepared accounts payable paperwork necessary to process invoices.
- Negotiated favorable terms and pricing agreements with vendors and providers for service at special events and meetings.
- Coordinated meeting and work schedules for staff teams and executives.
- Prepared, formatted and bound reports for professional presentations.
- Maintained office by preparing payroll, designing filing systems and reviewing and approving supply requisitions.
- Organized and prepared meeting rooms and equipment for onsite and offsite events.
- Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
- Managed executives' calendars to keep track of events, meetings and activities.
- Initiated regular staff meetings to advance open communications, facilitate teamwork and improve morale.
- Advocated and worked collaboratively to standardize processes, procedures and communications.
- Managed director's calendar and prepared meeting agenda and materials.
- Organized, scheduled and confirmed board and team meetings.
- Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
- Coordinated multiple schedules using online calendaring system.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Executed special objectives and projects in response to executive team and board member requests.
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Took detailed notes in meetings and disseminated information afterward.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.
- Reviewed incoming reports, applications and memos to determine workplace priorities.
- Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Updated and implemented administrative and executive support policy changes and monitored effects.
- Prepared invoices and drafted memos for executives.
Business Development Manager
ANAHATA CREATIONS LLP
09.2016 - 04.2021
- Produced detailed monthly and yearly financial reports for senior management.
- Prepared reports and presentations detailing business development activities and outlining new initiatives.
- Created effective marketing, sales, and promotional initiatives to drive revenue.
- Closed long-term agreements through skillful negotiation.
- Attended conferences and trade association meetings to represent the company, build industry networks, and promote new product lines.
- Managed escalated client inquiries with exceptional professionalism and enthusiasm to maintain trust and reliability.
- Planned and developed winning strategies to increase sales, expand territories, and boost market positioning.
- Created short-term and long-term goals for the business team to achieve objectives.
- Presided over business meetings to define the vision and mission of the company.
- Developed business plans to establish revenue and growth.
- Coached and trained staff to comply with company policy and procedures.
- Produced quotes and proposals to provide value and benefits to prospective clients.
- Conducted Expo - Through Export Promotion Council for Handicrafts.
- Indian Craft Village
- Taj Vogue Show
- Ambassador Forum, Delhi.
Transition Manager-Delhi International Airport Ltd
GMR Group
Bangalore & GMR GROUP DELHI INTERNATIONAL AIRPORT
12.2014 - 08.2016
- Handling Internal & External Audit in all aspect in P2P, Handling Service Tax-RCM, Coordination for Direct/Indirect Taxation, Had been a key Resource in finance for all the forum conducted, Positvely focused and resolved issues related to accounting and communication flow between department and retain team, Been a key person in training the flow of practice for P2P as we are into migration of process to COE model, Airport Accounts (CIVIL and CONTRACT for all the terminal operations)
- inspection of airports for all vendor contracts.
- Oversaw staff timesheets, mileage forms, expenses for office records.
Senior-Assistant Finance&Accounts
GMR Group
05.2012 - 11.2014
- Accounts Payable: Invoice Processing, Finance Trainer (AP), Hands on accounting knowledge.
- Handled accounts payable for 7 power plants in India under GMR Power Corporation
- Supported staff with clerical tasks for well-maintained office administration.
- Created filing system for contracts, records and reports.
- Built and maintained strong working relationships across company, communicating clearly across written and verbal formats.
Finance Consultant
Aurigene Discovery Technologies (Dr.Reddy's LAB) )
Bangalore
07.2010 - 04.2012
- Accounts Payable: Invoice Processing, Attending Vendor Queries, Updating payment info, Tracking of Down payments Followup for bills, Prompt paying as per payment terms, Cash & FOREX management, Hands on experience in SAP payable module.
Education
Certified Tally 9.0 practitioner -
Aravindar Arts & Science College
Vellore, TN2010
Skills
- Meeting Planning
- Executive Diary Management
- Workforce Mentoring
- Legal Administrative Support
- Executive Presentation Development
- Labour Relations
- Resource Management
- Mail Management
- Strong Interpersonal Skills
- Calendar Management
- Self-Directed
- Microsoft Office Suite
- Microsoft Powerpoint
- Business Writing
Certification
- Completed Tally Internship & Sales Orientation Program (4 Months Program) and awarded with participation certification
- Certified Bureau of Civil Aviation security Programme on Airport Security and had AEP access all area access in Delhi International Airport
Additional Information
- DELHI AIRPORT VVIP Facilitation for smooth transit in airport
- Protocol Head for Delhi Daredevils party events
- Facilitated major high profile central government executives
- Headed the team of PSO (Personal Security officers for Top Management) Gun licensed ex army and ex SPG securities personnel
- Was holding AEP (Airport entry permit for all area access premium entry holder by BCAS bureau of Civil Aviation Security)-Currently not active
Accomplishments
- Traveled to SINGAPORE /BALI /BHUTAN/DENMARK/GERMANY/POLAND/ESTONIA/RUSSIA/SWEDEN/USA
- Currently holding USA (B1 & B2 Visa) valid for next 9 years
Languages Known
Tamil
First Language
English
Proficient (C2)
C2
French
Beginner
A1
kannada
Upper Intermediate (B2)
B2
Telugu
Intermediate (B1)
B1
Hindi
Intermediate (B1)
B1
Timeline
Executive Secretary
DELHI INTERNATIONAL AIRPORT LTD
09.2016 - 04.2021
Business Development Manager
ANAHATA CREATIONS LLP
09.2016 - 04.2021
Transition Manager-Delhi International Airport Ltd
GMR Group
12.2014 - 08.2016
Senior-Assistant Finance&Accounts
GMR Group
05.2012 - 11.2014
Finance Consultant
Aurigene Discovery Technologies (Dr.Reddy's LAB) )
07.2010 - 04.2012
Certified Tally 9.0 practitioner -
Aravindar Arts & Science College
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