Mahesh Patil
Dadar,Mumbai
Summary
Successfully implemented Spine Payroll Software to streamline payroll, leave and attendance.
Expense management processes, resulting in 100% adoption and a significant reduction in cash transactions.
Digitized documentation processes, improving efficiency and accessibility.
Provided leadership and guidance to a team members, ensuring successful project execution
Organized and dependable candidate successful at managing multiple priorities with a positive attitude.
Willingness to take on added responsibilities to meet team goals.
Seasoned Payroll Specialist bringing 8 years' experience in accounting and operations management.
Proven history of achievement and innovation coupled with outstanding work ethic, commitment and loyalty.
Strong track record of effective leadership, collaborative teamwork and articulate communication.
Highly adept with key strengths in payroll administration functions, including discrepancy research, regulatory guidelines adherence, complex processing procedures and program management.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Senior Associate
Fynd, Shop sense Retail Technologies Ltd
Mumbai
03.2022 - 06.2023
- Manage employee onboarding by creating finance profiles and handling onboarding process in Keka system.
- Trained and supported new team members,maintaining culture of collaboration.
- Verify data related to referral bonuses, joining bonuses, retention bonuses, exit employees, and other deductions in collaboration with HR team.
- Calculate overtime payments for operations team accurately.
- Facilitate freelancer payments in compliance with established procedures.
- Manage third-party employee monthly working agreements as per contractual terms.
- Handle employee loan agreements and approvals, maintaining loan aging report.
- Guarantee adherence to statutory bonus regulations outlined in the Bonus Act and Minimum Wage Act.
- Collaborated with human resources and other departments to confirm payroll accuracy.
- Calculated wages, deductions and bonuses in accordance with company policies.
- Oversee employee reimbursements in Keka Portal, ensuring timely and accurate processing.
- Verify and approve relocation reimbursements,maintaining accurate documentation and tracking progress.
- Process monthly data for PF, PT, and ESIC to facilitate salary calculations.
- Collaborate with consultants to manage PF, PT,PF New Joiner, PF Exit Data, and ESIC payments.
- Verification of Investment Proofs for Tax Declaration .
- Handle Tax Calculation ,Attendance ,Leave Management and,Benefits Administration
- Ensure smooth employee exits by marking settlements in Keka system and managing full and final settlements according to company procedures .
- Proactive in Real-time Problem-solving
- Generate Payroll Reports for Management and Accounting
- Address Payroll Discrepancies and Employee Queries ,Serve as Primary Point of Contact for Payroll Matters
- Take ownership of End-to-End Payroll Process
- Maintain and Reconcile Payroll Records
- Provided essential payroll data for financial reporting and analysis, contributing valuable insights for strategic decision-making.
- Use Excel, Keka HRMS Portal, and Tally Prime for the tasks mentioned above.
Assistant Manager - Finance & Payroll
Bombay Fluid System Components Pvt Ltd
Mumbai
09.2014 - 02.2022
- Creating employee profiles and handling onboarding process in Spine Software.
- Trained and supported new team members, maintaining culture of collaboration.
- Managed payroll data entry and processing for 80 employees to comply with predetermined company guidelines.
- Process monthly data for PF, PT, and ESIC to facilitate salary calculations
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Prepare Form 16 and Form 16A documents. Assist with associate full and final settlements.
- Manage day-to-day expenses of head office. Prepare monthly PF working, upload ECR files, and generate payment challans.
- Implement Sine Payroll software, along with Leave and Attendance and Expenses Voucher modules.
- Reconcile bank, debtors, inter-company, and creditors accounts.
- Process GSTR3B data for taxation purposes.
- Handle supplier purchases for multiple branches and head office, ensuring timely payments.
- Handle cash management and record cash expenses and petty cash vouchers.
- Code fixed assets for all branches and head office.
- Follow up on outstanding payments with debtors. Assist with audit activities.
- Issue purchase orders following approved procedures.
- Researched and facilitated software integration to streamline accounting and financial processes
- Monitored cash intake and deposit records, increasing accuracy, and reducing discrepancies.
- Utilize Excel, Scala, Spine Portal, and SAP-B1 for above tasks
Senior Account Executive
TORRENT MOTORS PVT LTD Nissan
Mumbai
03.2012 - 09.2014
- Prepare customer invoices and verify customer accounts.
- Maintain stock statements and update them regularly.
- Process salary calculations and payments for employees.
- Reconcile bank, debtors, inter-company, and creditors accounts.
- Ensure timely statutory payments (P.F, E.S.I.C, P.T, etc.).
- Manage supplier purchases in Tally and make timely payments.
- Handle stock audits for vehicle receipts at stockyard.
- Process purchase and expense payments.
- Scrutinize sales and purchase data for MVAT calculations.
- Prepare monthly service tax reports.
- Handle cash management and record cash expenses and petty cash vouchers.
- Prepare Form 16 and Form 16A documents. File TDS returns.
- Follow up on outstanding payments with debtors and insurance companies.
- Assist with audit activities.
- Prepared documentation, finalized sales and maintained records
- Perform tasks related to both showroom and workshop accounting.
- Managed and mentored team of account executives
- Increased revenue by communicating payment changes and product updates to customers
- Utilize Tally ERP 9.0, DMS Oracle 10G for above tasks.
Accounts Executive
SANGHI MOTORCAR CO,VITESSE PVT LTD
Mumbai
08.2008 - 03.2012
- Perform day-to-day accounting tasks
- Prepare customer invoices and update debtor outstanding records
- Generate sales and OTC tax invoices in Tally
- Prepare daily, labor, and debtor reports
- Generate reports from DMS India Car system
- Prepare customer receipts for cash, check, and credit card payments
- Follow up on outstanding payments with internal and insurance companies
- Reconcile bank, debtors, and creditors accounts
- Process supplier purchases in Tally and make timely payments
- Process salary calculations and payments for employees
- Handle cash management and record cash expenses and petty cash vouchers
- Ensure timely statutory payments (P.F, E.S.I.C, P.T, etc.)
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance
- Deposit cash in bank on weekly basis
- Scrutinize sales and purchase data for MVAT calculations and filing
- Prepare monthly service tax reports
- Maintain employee records
- Utilize Excel, Tally ERP 9.0, DMS Oracle 10G for above tasks.
Accounts Assistant
MOMS OUTDOOR MEDIA SOLUTIONS PVT LTD
Mumbai
09.2007 - 01.2009
- Process billing for clients
- Scrutinize client ledgers and assign job numbers for campaigns
- Prepare client invoices and update outstanding records for all branches and head office
- Book supplier bills in Tally and make timely payments
- Handle cash management and record cash vouchers for all branches and head office
- Check and update supplier invoices in outstanding records
- Prepare supplier purchase orders based on master sheet
- Process salary calculations and payments for employees
- Maintain P.F and ESIC records for employees
- Perform monthly TDS and MVAT calculations and filing
- Supervise filing of dockets as per order requirements
- Send weekly outstanding reports and original signed estimates to all branches
- Dispatch invoices and purchase orders to respective branches
- Assist with audit activities
- Verify and book invoices for goods and services
- Process vendor payments
- Scrutinize creditor ledgers
- Track goods receipts and follow up on pending invoices
- Book supplier invoices in SAP and make payments according to due dates
- Ensure compliance with TDS regulations
- Supervise filing of bills as per order requirements
- Assist with audit activities
- Inspected account books and recorded transactions.
- Utilize Excel and Tally ERP 9 for above tasks
Education
Bachelor of Commerce -
Mumbai University
Mumbai2007-03
Skills
- Payroll administration
- Time sheet review
- Problem Solving
- Benefits and compensation
- File and records management
- Expense reimbursements
- Financial software
- Proficient in Spine Software
- Compliance understanding
- Expense Reimbursement
- Payroll Auditing
- Data Reconciliation
- Employee Relations
Languages
- English
- Hindi
- Marathi
Additional Information
- Experienced I have committed to serving the organization I am a part of with sincerity and loyalty. I am an organized and reliable candidate who excels at handling multiple priorities while maintaining a positive attitude's am eager to take on additional responsibilities in order to contribute to the team's success.
Certification
Spine HRMS Training
Interests
- Music
- Watching Movies
- Cricket
- Exploring Food
Accomplishments
- In Bombay Fluid honor with competition of 5 year service award
- Transition from a Senior Accountant role to an Assistant Manager position
- Managing a team of four individuals
- Integrating Spine HRMS and supervise voucher management implementation.
Languages
Marathi
First Language
English
Intermediate (B1)
B1
Hindi
Upper Intermediate (B2)
B2
Timeline
Senior Associate
Fynd, Shop sense Retail Technologies Ltd
03.2022 - 06.2023
Assistant Manager - Finance & Payroll
Bombay Fluid System Components Pvt Ltd
09.2014 - 02.2022
Senior Account Executive
TORRENT MOTORS PVT LTD Nissan
03.2012 - 09.2014
Accounts Executive
SANGHI MOTORCAR CO,VITESSE PVT LTD
08.2008 - 03.2012
Accounts Assistant
MOMS OUTDOOR MEDIA SOLUTIONS PVT LTD
09.2007 - 01.2009
Bachelor of Commerce -
Mumbai University
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