Mahesh Patole

Accounts Payable

• Responsible for overseeing all Accounts Payable operations, ensuring compliance, process automation, and handling vendor relationships effectively. Responsible for overseeing the day-to-day operations of the Accounts Payable Section, ensuring accuracy, timeliness, and compliance in all processes. Leading process transitions from plant to shared services.
• Monitoring accounts aging to maintain a healthy cash flow, maintaining accurate financial records, and supporting internal and external audits. Review the Balance Sheet accounts, and ensure minimum aging with coordination of the user.
• Compliances - Ensure accurate booking of purchase costs in the books of accounts in accordance with Accounting Standards. Ensure timely, accurate processing of payments to vendors and suppliers in line with organizational policies. Oversee the preparation of Standard Operating Procedures (SOPs) for all AP processes. Ensure compliance with TDS and GST regulations for all payments and reconciliations. Handle indirect and direct taxation-related queries. Create month-end provisions, and manage the month-end closing process effectively. Perform timely reconciliation of vendor accounts and bank statements, including balance confirmations.
• Coach and develop the Accounts Payable department, including the development and coordination of priorities, allocating resources, assessing, and developing partners' skills, and aiding in career planning.
• Review supplier payment terms and control Days Payable Outstanding (DPO) for a positive impact on working capital. Driving Working Capital Projects.
• Provide technical support for the Accounts Payable team regarding the Oracle and SAP system initiatives. Provide functional representation and testing support for all system upgrades, patches, UAT, and implementation.
• Research and implement best practices related to accounts payable processes and measures. Research, plan, and implement necessary systems/process changes to increase accounts payable efficiencies within the department, as well as company-wide.
• Maintain communications with internal and external customers, and vendors regarding payables processes, answering questions, and providing assistance. Serve as, or provide, applicable functional resource/project team member for special projects and process improvement teams.
• Supervise employee reimbursement processes, ensuring policy compliance and timely settlements. Process T&E employee reimbursement claims and advances by ensuring delivery quality in terms of accuracy, completeness, and timeliness. Implemented the Corporate Credit program with Citi Bank to capture auto spending details in the ERP.
• Monitored financial performance, set budgets, and controlled expenses to provide financial stability and long-term organizational growth.
• Approvals for capex advances, invoices, and capex PO reviews.
• Review the reconciliation of CWIP, Capital Advance, and FAR. Periodically, physical asset verification.
• Monitor capital spending against approved budgets and purchase orders. Reconcile fixed assets, subsidiary ledgers, and general ledger accounts.
• Ensuring compliance with accounting policies, internal controls, and external audits.
• Provide financial reports and budget review analysis to senior management and project managers.

Accounts Receivable

• Oversee end-to-end Accounts Receivable operations including billing, collections, customer reconciliations and dispute resolution.
• Drive timely and effective collections through structured follow-ups with customers and internal stakeholder.
• Engage with senior leadership across functions such as Sales, Legal and Delivery to resolve outstanding issues impacting collections.
• Monitor AR aging, analyzes overdue accounts and proactively manages risk through escalation and resolution framework.
• Ensure timely and accurate application of customer receipts, credit notes and adjustments.
• Prepare and maintain Expected Credit Loss (ECL) provision workings in line with applicable financial reporting standards.
• Work closely with internal and external auditors during audits ensuring accurate documentation and compliance with audit requirements.
• Publish weekly/monthly dashboards DSO analysis and other AR metrics using Excel and Power BI for internal reporting and governance
• Continuously improve AR processes through automation policy enhancements and leveraging ERP capabilities.
• Ensure adherence to internal controls and company policies in all receivable-related activities.

Taxation

• Review monthly GST, TDS, and TCS working with SL-GL reconciliations.
• Timely payments to the government. Reviewing the quarterly return filing data.
• Managing the GST team for timely GSTR-1, 3B, and 9/9C preparation, and payment to the government.
• Ensuring effective 2B reconciliation to avoid GST credit and mismatch on the portal.
• Review and tracking of GST reversals under Rules 42 and 43 of the GST Act.
• Managing GST assessments, data preparation, and attendance at hearings with consultants.

Process Automation.

• Implemented the automated GST hold process to avoid ITC loss.
• Automate the payment batch through Host-to-Host management.
• PO-based invoices should be created automatically instead of the current manual process. OCR Implementation.
• GRN creation via the scanning process to match the invoice details to avoid reducing GST reconciliation.
• Implemented the Cloud payment Maker-Approver process to enhance the quality checks and internal control.
• Developed the ASN (Advance Shipment Notice) process to create an auto GRN from ASN to reduce the time.
• Develop RPA to automate the payment run and clearing of invoices from the Oracle interface.
• Implemented a Bills Discounting System to improve working capital and discount earnings on early payment.
• Developed RPA to check MSME status of 2,000 suppliers through the government portal. Reduced significant manual work.
• Developed RPA to resolve the AP invoice issues due to interface issues in Oracle.

• P2P will be primarily responsible for approval of invoices, authorization of payments, review of commercial activities performed by the team, effective team handling and query management.
• Implement standardization and stabilization of the various P2P sub-processes with an ability to identify improvement opportunities to ensure best practices are implemented to derive the benefits of setting up UKSC.
• Work closely with the product vendor responsible for developing the required solution and the internal IT team/SAP implementation partner to ensure that the development and implementation of the required solution is successful.
• Work closely with the HR Team in ensuring timely on-boarding of resources particularly those moving from the unit locations to the UKSC location.
• Review and authorize transactions processed by Team Members.
• Perform the role of a SME for the sub-process or region.
• Monitor and report KPI for sub-process or region.
• Manage escalations from Team Members.
• Assist in all audits to ensure complete, timely and accurate responses to information requests.
• Ensure effective work load balance among team members.
• Ability to effectively coach/mentor and provide feedback on developmental needs to team members.
• Facilitate initiatives related to operational excellence.
• Quantify and evaluate the feasibility of ideas given by Team Members. Provide the feedback and inputs to the success measures of the initiatives post implementation.

Accounts Payable

• Managing the AP process & reviewing documents involved in the same.
• Periodically review of GRIR, Advances & Creditors & ensuring minimum ageing level with coordination of user dept.
• Analyzing monthly provisions for expenses, capex, FX gain/loss & intercompany cross charges, etc.
• Timely closing of monthly books of accounts & accounts payable module.
• Preparation of SOPs for smooth succession. Monthly AP MIS.
• Timely Vendor's Payments. (Domestic & Imports).
• Reconciliation of RPT & compilation for board meeting & statutory audit requirements.
• Leading the statutory, internal & system audit for AP area.
• Ensuring internal controls and MSME compliance.
• Liaising with IT teams for new development & resolutions of IT issues.
• Ensure accounting accuracy & taxation compliance by team members.

Accounts Receivable

• Monitoring receivable positions & preparing sales & debtors reconciliations.
• Finalization of sales volume, sales reversal for month close & reporting.
• Performing intercompany reconciliations & customer relationship management.
• Providing support for month, quarter & year-end close.

Fixed Asset Accounting

• Monitoring FA Accounting, capex advances, capex PO and project executions.
• Capitalization of fixed assets from CWIP and CWIP movement.
• Reconciliation of CWIP, capital advance & capital accruals.
• Conducting periodic physical asset verification.

Taxation

• Monthly TDS & TCS working and timely TDS payment to government.
• Preparation of quarterly return filling data.
• Support to GST team for timely GSTR1, 3B filing & 2A reconciliation.
• Timely updating of HSN & SAC code in system.
• Compilation & submission to submit govt authority at the time of assessment.

Audit & Assurance

• Responsible for timely completion of statutory audit, preparation of notes to accounts and providing financials related data.
• Timely submission of required data for internal & system audits.
• Support to yearly transfer pricing & tax audit.

• Monitoring FA Accounting, capex advances, capex PO and project executions.
• Capitalization of fixed assets from CWIP and CWIP movement.
• Preparation of Budget vs Actuals.
• Reconciliation of CWIP, capital advance & capital accruals.
• Conducting periodic physical asset verification.
• TDS, Service Tax, VAT.

• Vendor invoices booking of PO & Non-PO.
• Domestic & Import Payments.
• Bank & Vendor Reconciliation.
• Monthly Expenses Provision & Analysis.
• TDS working & Payment.
• Support to Audits.