Maheshbabu Vennela
Hyderabad
Summary
Detail-oriented professional with extensive experience in U.S. accounts and payroll management. Expertise in onboarding, payroll processing (W2, 1099, C2C), and compliance tracking, ensuring accuracy in accounts payable/receivable and financial reporting. Proficient in Bill.com, QuickBooks, and Excel for payment processing and reconciliation. Strategic Account Executive with proven success increasing sales and revenue through developing loyal account relationships. Articulate communicator with exceptional negotiation skills. Known for understanding customer needs and delivering effective solutions.
Overview
4
4
years of professional experience
Work History
Sr. Accounts Executive
Fluxtek Solution Inc
Hyderabad
03.2021 - 06.2025
- Managed complete Accounts Payable (AP) and Accounts Receivable (AR) functions for US clients.
- Processed vendor and consultant payments through Bill.com, ensuring accuracy, approvals, and timely disbursement.
- Verified invoices, purchase orders, and receipts to maintain clean payment and accounting records.
- Handled payroll processing for W2, 1099, and C2C consultants, including timesheet validation, rate verification, and payment scheduling.
- Coordinated with HR and finance teams for accurate payroll inputs, deductions, and benefits compliance.
- Ensured all payroll activities complied with US tax regulations and state/federal labor laws.
- Maintained up-to-date payroll records and supported year-end tax filings and reporting.
- Managed customer invoicing, collections, and AR reconciliation to support consistent cash flow.
- Prepared and analyzed financial statements, budget variance, and expense reports.
- Collaborated with U.S.-based clients, vendors, and internal departments to resolve payment and payroll discrepancies.
- Supported 1099 filings, W-2 generation, and W-9 collection during year-end financial reporting.
- Assisted auditors by providing reconciliation reports, payment summaries, and supporting documents.
- Collected and verified employee documents for onboarding, including Form I-9, W-4, and direct deposit details.
- Tracked and maintained all company and consultant COIs (Certificates of Insurance) to ensure compliance with client and legal requirements.
- Managed onboarding and offboarding processes, ensuring smooth employee transitions, and complete documentation.
- Processed payroll for W-2 employees and 1099/C2C contractors using platforms such as Paychex and Bill.com.
- Tracked contract start, end, and expiry dates, ensuring timely renewals, or offboarding.
- Monitored PO (Purchase Order) status, and ensured accurate billing alignment with contracts.
- Tracked counter-signed contracts and agreements, ensuring all documents were fully executed and filed.
- Administered employee benefits, including health and dental.
- Coordinated with vendors and insurance providers for benefit renewals and claims.
- Maintained accurate records of all sales activities using CRM software systems.
- Managed monthly general ledger reconciliations for accurate financial reporting.
- Assisted with journal entries to maintain precise financial records.
- Processed payroll data into the general ledger system for accurate tracking.
- Prepared bank reconciliations on a regular basis.
- Responded promptly to customer inquiries related to billing issues.
- Maintained fixed asset records and prepared depreciation schedules.
Education
Mechanical Engineering -
Bhaskar Engineering College
Hyderabad, IndiaSkills
- Payroll processing
- Onboarding and offboarding
- Employee documentation and compliance
- Contract and PO tracking
- Employee relations and engagement
- Timesheet and invoice management
- Vendor and consultant coordination
- Payroll reporting and reconciliation
- Data management and reporting
- Communication and interpersonal skills
- Confidential record keeping
- Accounts payable
- Accounts receivable
- Customer relationship management
- Vendor coordination
- Time management
- Team collaboration
- Customer service
- General ledger
Timeline
Sr. Accounts Executive
Fluxtek Solution Inc
03.2021 - 06.2025
Mechanical Engineering -
Bhaskar Engineering College