Mahesh Gaikwad
Pune
Summary
Dynamic Deputy Controller of Examinations with a proven track record at state private universities, excelling in examination governance and compliance. Expert in ERP systems and data management, coupled with strong leadership and communication skills. Successfully implemented technology-driven solutions, enhancing operational efficiency and maintaining academic integrity across diverse programs.
Overview
22
22
years of professional experience
Work History
Deputy Controller of Examinations (In-charge COE)
DES Pune University
Pune
01.2024 - Current
1. Pre-Examination Responsibilities
• Prepare and publish the academic and examination calendar in advance.
• Plan and schedule examinations, ensuring timely communication to all departments.
• Arrange for secure question paper setting, printing, and custody.
• Manage student registration processes through ERP or other digital platforms.
• Appoint and coordinate with examiners, moderators, and invigilators.
• Ensure logistics such as seating plans, hall arrangements, and resource allocation.
2. Examination Conduct
• Supervise and ensure smooth conduct of examinations across all programs.
• Maintain strict confidentiality and prevent malpractice or misconduct.
• Monitor invigilation, hall supervision, and adherence to examination protocols.
• Ensure compliance with university and statutory guidelines.
3. Post-Examination Responsibilities
• Oversee evaluation, tabulation, and publication of examination results.
• Coordinate revaluation, verification, and grievance redressal processes.
• Manage the preparation and issuance of marksheets, transcripts, and certificates.
• Maintain secure custody of examination records, scripts, and documentation.
• Prepare reports and present examination outcomes to the Academic Council and Vice Chancellor.
4. Governance & Compliance
• Ensure all examination activities comply with UGC and university statutes.
• Take disciplinary action where necessary against malpractice or irregularities.
• Regularly review examination results and recommend improvements to processes.
• Implement technology-driven systems for efficiency, transparency, and record keeping
5. Skills & Attributes
• Strong leadership and organizational skills.
• Excellent understanding of examination and academic processes.
• Ability to handle confidential information with discretion.
• Sound knowledge of ERP systems, data management, and digital examination tools.
• Effective communication, problem-solving, and decision-making abilities.
• High ethical standards and commitment to academic integrity.
Deputy Controller of Examinations (In-charge COE)
Dr. P. A. Inamdar University
Pune
06.2023 - 01.2024
Prepared and published academic and examination calendar in advance.
Planned and scheduled examinations, ensuring timely communication with all departments.
Arranged secure question paper setting, printing, and custody measures.
Managed student registration processes through ERP and digital platforms.
Coordinated with examiners, moderators, and invigilators for smooth operations.
Ensured logistics for seating plans, hall arrangements, and resource allocation.
Supervised conduct of examinations across all programs while maintaining confidentiality.
Oversaw evaluation, tabulation, and publication of examination results.
Assistant Controller of Examination
MIT World Peace University
Pune
05.2019 - 06.2023
- Member Board of Examinations, MIT World Peace University.
- Drafted Examination Ordinance 2020 of the MIT World Peace University.
- In addition to responsibilities of Assistant Controller of Examinations, taken care of ERP automation and online examinations as a Single Point of Contact. Resolved the queries of student, staff and parent in relation with examinations and results.
- Conducted more than 20 online quizzes for more than 5000 students in a single pandal at the event of RIDE 2022 annual research conclave organized by MIT World Peace University, Pune.
Assistant Controller of Examination
Symbiosis Skills and Open University
Pune
03.2018 - 05.2019
Lab Assistant
MAEER's MIT
Pune
08.2007 - 02.2018
Drafted and maintained official correspondence and documentation for laboratory operations.
Organized departmental records and optimized filing systems for accessibility.
Provided comprehensive administrative support for laboratory and departmental activities.
Coordinated with faculty, staff, and students to ensure efficient departmental operations.
Supported daily office functions and assisted in workflow management for productivity.
Managed Computer Based Practical Examinations and digital assessments for external vendors at MIT Pune.
Trainee Peon
MAEER's MIT
Pune
09.2003 - 08.2007
Education
Master of Business Administration - Financial Management
Indira Gandhi National Open University
New DelhiPhD. - Organizational Management
Indsearch, under University of Pune
PuneMaster of Computer Management -
Pune University
PuneBachelor of Commerce - Banking and Finance
Pune University
PuneHigher Secondary School Certification -
Maharashtra Board
MaharashtraSecondary School Certification -
Maharashtra Board
MaharashtraSkills
- Leadership and organizational skills
- Examination and academic processes
- Confidential information management
- ERP systems and data management
- Digital examination tools
- Communication skills
- Problem-solving and decision-making
- Ethical standards and integrity
Accomplishments
MAEER's MIT's 'Eklavya Shrampratishtha Award' for the year 2013-14.
Roles And Responsibilities
- Member Secretary Board of Examinations at DES Pune University
- Drafted and finalized Examination Ordinances for DES Pune University, Pune and Dr. P. A. Inamdar University, Pune
- Member Board of Examinations, MIT World Peace University
- Drafted Examination Ordinance 2020 of the MIT World Peace University
- In addition to responsibilities of Assistant Controller of Examinations, taken care of ERP automation and online examinations as a Single Point of Contact. Resolved the queries of student, staff and parent in relation with examinations and results.
- Conducted more than 20 online quizzes for more than 5000 students in a single pandal at the event of RIDE 2022 annual research conclave organized by MIT World Peace University, Pune.
- Installed and configured Red Hat Enterprise Linux 5.1 Server which includes NIS, TELNET, GATEWAY, and NFS Servers for near about 600 users.
- Supported more than 50 Online Examinations of various companies which comes for placement in our institute few of them are TCS, Benchmark, Flame, Thought Works etc. during the tenure of Laboratory Assistant at MIT, Pune.
- Supported online examinations of various banks as a Technical Support Manager which has been taken by TCS. It includes GATE, MCA Entrance for DTE, SBI, CANARA Bank, and other IBPS bank examinations during the tenure of Laboratory Assistant at MIT, Pune.
- Worked as Technical Support Manager for the BITSAT admission entrance test organized by BITS Pilani.
- Performed job of coordinator of Felicitation program of BHARAT ASMITA AWARDS 2007, which was held at Vigyan Bhavan New Delhi.
Experience
- Deputy Controller of Examinations (in-charge COE), DES Pune University, Pune, 01/01/24, present
- Deputy Controller of Examinations (In-charge COE), Dr. P. A. Inamdar University, Pune, 06/01/23, 01/01/24, Assistant Controller of Examination, MIT World Peace University, Pune, 05/01/19, 06/01/23
- Assistant Controller of Examination, Symbiosis Skills and Open University, Pune, 03/01/18, 05/01/19
- Lab assistant, Computer Engineering Department, MAEER's MIT, Pune, 08/01/07, 02/01/18
- Peon, Office of Hon'ble Executive President and Director General, MAEER's MIT, Pune, 09/01/03, 08/01/07
Languages
- Hindi
- Marathi
- English
- Hindi
- Marathi
Publications
- Member Council of Examiners a group of Controller of Examinations across India.
- Hosted IDEA 2021: 'International Debate on Examinations & Assessment-2021 organized by Council of Examiners, India and SkillSlate, Pune.
- Organized and Host the 5 days National Level e-Conference, 'National Examinations Transformation 2020' organized by Council of Examiners, India and SkillSlate, Pune in association with MIT World Peace University, Pune and RR institute of Advanced Studies, Bangalore and Zovy studios, Pune.
- Attended National Level Workshop on 'Evaluation Reforms in Higher Education' organized by University Grants Commission, Western Regional Office, Pune on 08/19/19 to 08/20/19 at IISER Pune.
- Presented research paper at National conference on 'Government Initiatives for Economic Development of India: A Current Scenario' on the topic 'Usage of ICT tools in Secondary School Education: A comparative study of rural and urban area of Pune District' at Global Institute of Management, Sangamner Dist. Ahmednagar.
- Published research paper in International Research Journal of Commerce Management and Social Sciences on the topic 'Use of Information and Communication Technologies (ICTs) for school administration & management of secondary schools of rural areas in Pune District' - Issue IX, July-December 2016 ISSN:2321-9831.
- Presented research paper on the topic 'ICT @ Schools in Rural areas: some issues' at 'National Seminar on Recent Trends in Commerce, Management and Research' organized by B.C.U.D. Pune University, Pune and Department of Commerce and Research Center Arts, Commerce & Science College Narayangaon.
- Attended a National Conference on 'Use of ICT Tools in Education' organized by Padmashree Dr. D. Y. Patil Arts, Commerce & Science College, Pimpri Pune on 02/24/14 to 02/25/14.
- Attended Workshop 'Adobe Flex' and learned using Rich Internet Applications at MITCOE, Pune.
- Attended Workshop 'Computer Hardware and Maintenance' and learned to solve Hardware related problems at MIT, Pune.
- Attended Workshop 'Cyber Security and Ethical Hacking' and learned to solve Network issues at MIT, Pune.
Hobbies and Interests
- Playing Cricket
- Watching Movies
- Listening Music
Self Appraisal
Good analytical and counseling ability, Excellent communication Skills, Soft with Team Members and Students
Personal Information
- Age: 39.6
- Caste: Takari
- Category: Vimukta Jati (VJ-A)
- Date of Birth: 04/06/86
- Gender: Male
- Nationality: Indian
- Marital Status: Married
- Religion: Hindu
Timeline
Deputy Controller of Examinations (In-charge COE)
DES Pune University
01.2024 - Current
Deputy Controller of Examinations (In-charge COE)
Dr. P. A. Inamdar University
06.2023 - 01.2024
Assistant Controller of Examination
MIT World Peace University
05.2019 - 06.2023
Assistant Controller of Examination
Symbiosis Skills and Open University
03.2018 - 05.2019
Lab Assistant
MAEER's MIT
08.2007 - 02.2018
Trainee Peon
MAEER's MIT
09.2003 - 08.2007
Master of Business Administration - Financial Management
Indira Gandhi National Open University
PhD. - Organizational Management
Indsearch, under University of Pune
Master of Computer Management -
Pune University
Bachelor of Commerce - Banking and Finance
Pune University
Higher Secondary School Certification -
Maharashtra Board
Secondary School Certification -
Maharashtra Board