MAHESH PAWAR

Managing and Supervising: the administrative staff, including office assistants, receptionists, Housekeeping, Physical Security, and Pantry Boys to that the office runs smoothly and efficiently, and all staff members are performing their duties effectively.

Budgeting and Financial Management: for creating and managing the department's budget to ensure that the department operates within the allocated budget and that all expenses are accounted for.

Facility Management: for managing the office facilities, including maintenance, repairs, and renovations to ensure that the office is a safe, clean, and comfortable environment for all staff members.

Vendor Management: for managing vendor relationships, including negotiating contracts and agreements, and ensuring that vendors deliver services and products on time and within budget.

Front Desk Reception: for managing front desk operations, including receiving visitors, answering phone calls, and responding to emails.

Record Keeping: for maintaining accurate records, including employee files, financial records, and legal documents to ensure that all records are up-to-date and easily accessible.

Policy Development: for developing and implementing office policies and procedures such as Cab , Shuttle , Access Cards, Parking Lot, Guest House, Admin Policies including health and safety policies and security protocols.

Event Planning: An Assistant Manager in Office Administration Department is responsible for organizing and managing company events, including meetings, conferences, and social gatherings.

Developed and implemented: new strategies and policies in collaboration with executive partners to establish and achieve long-term business objectives, providing company with strong and sustainable organizational leadership.

• Managing facility operations for the account
• Managing facilities and steering general maintenance activities like Repairs & Maintenance, AMC renewals of Critical Equipment’s (Datacentre, FAS, BMS, UPS, HVAC & so on), housekeeping, HSW, Client Visits, pest control, pantry service, waste management, Courier Services, Stationary Services and AMC renewal
• Co-Ordinations with builder/ LL team for common area maintenance and so on
• Identifying & rectifying issues with regards to facility; facilitating daily walk-around of the facility
• Collaborating with Central Helpdesk for ensuring timely resolution of requests / complaints
• Sent Waste for disposal as per organizational / as per SEZ SOP
• Preparing & presenting MMR / QBR / Audit Reports / Budget Vs Actual to clients
• Conducting periodic inspections of the office building(s) & equipment to determine if janitorial, pantry, facade cleaning, upholstery cleaning, arrangements and other services are adequate and whether repair work is needed; reviewing safety, security equipment and procedures for adequacy
• Arranging for monthly bills to be submitted to the client; coordinating for payments of site contractors and sub vendors
• Updating snag list on a weekly basis
• Monitoring BMS, helpdesk operations and mailroom operations for site
• Preparing BOQ ,raising Purchase requisitions and following with local procurement team for purchase order
• Monitoring consumables inventory of the material activity
• Following up of all safety guidelines / procedures for the use of chemicals
• Collaborating with team supervisors for implementing processes / SOPs; training the Team & supervisors on different aspects of objectives and goals.

• Managed a team of 9 HK Supervisors, 76 Janitors, 2 Helpdesk Executives and 10 Gardeners for administering facilities with area of 3,80,000 Sq ft driven operational and administrative activities undertaken by COMPASS at site and ensuring the meeting of business objectives for client Cognizant Technology Solution Private Limited ,Hinjawadi, Phase1, Pune.
• Communicated with stakeholders and facility teams regarding upcoming repairs and projects.
• Directed vendors, facilities staff, and service providers as required to create efficient and non-disruptive work environment.
• Helped with planning schedules and delegating assignments to meet coverage and service demands.

· Led a team of 16 HK Supervisors, 140 Janitors, 11 Loaders and 4 Helpdesk Executives for administering facilities with area of 7,07,000 Sq. Feet as Senior Executive for Tata Consultancy Services.

• Hired and managed employees to maximize productivity while training staff on best practices and protocols.
• Streamlined operations to maximize business efficiency.

• Managed a team of 9 Supervisors, 66 Janitors, 23 Pantry Boys, 2 Water Body Boys and 2 Façade Cleaning Boys for monitoring facilities with area of 6,00,000 Sq. Feet as Facility Executive (Cafe) for Suzlon Energy Ltd, Hadapsar Pune
• Built relationships with vendors and contractors to support timely and cost-effective services.
• Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean, and functional environment.

• Spearheaded a team of 15 Supervisors, 180 Janitors, 2 Office Boys, 6 Telephone Operators, 5 Stewards and 9 Pantry Boys for monitoring facilities with area of 7,49,618 Sq. Feet as Facility Executive for Tata Consultancy Services, Hinjawadi, Pune.
• Collaborated with contractors, vendors and stakeholders to support on-time projects completion.
• Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean, and functional environment.

• Led a team of 1 Front Office Executive, 1 Courier Boy and 15 Janitors for managing facilities with area of 1,65,000 Sq. Feet, for all administrative activities like Housekeeping, Client visits, cafeteria Management, Security, Transport, Stationary, Courier, Guest House management, Joining/ Existing formalities, Timely Property tax/ Electricity payment, Medical reimbursements, Repairs & Maintenance, AMC renewals (Lifts, UPS, DG,AC & so on) and the activities undertaken by A2Z at site and ensuring the meeting of business objectives.