Malathi K L
Flight Operation Payroll And Crew Management
Summary
Strong leader and problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency. Uses independent decision-making skills and sound judgment to positively impact company success.
Overview
21
21
years of professional experience
Work History
Manager – Flight Operations
Air India Express Ltd
10.2016 - Current
- Conducting the induction program for newly joined crew.
- Preparing and providing the Flight and Cabin Crew Allowance report, Leave Ledger, and Crew Flying Hours, every month, to stakeholders.
- Preparing and processing the base transfer of the crew as per the base requirement.
- Processing salary changes and probation review of the crew.
- Preparing monthly reports of management flight operations.
- Preparing and maintaining crew database, seniority, family pairing, resigned crew, 9 days off roster policy, and command upgrade.
- Preparing and maintaining the merits and demerits of the Flight crew and Cabin crew for bonuses and upgrades.
- Processing the procurement of the products as per the requirement.
- Preparing the budget for the Flight Operations Department for all the bases and internal departments.
- Maintaining and monitoring the airport entry pass, training, and license validities of the Flight and Cabin crew.
- Procuring and monitoring the inventory of crew uniforms.
- Verification and processing of the Operations Service bills and Consultant bills.
- Interacting with vendors, maintaining inventory, and processing the tax of the Flight Operation Department for all the bases.
Assistant Manager Operation (Flight Crew – Training)
Flyeasy, ABC Aviation, and Training Services Pvt. Ltd
09.2015 - 10.2016
- Manage and maintain Master Crew List.
- Maintenance of Pilot’s records and Licenses.
- Maintaining and updating CAR and DGCA Circulars of ASC, AIC, FCLC & OPS.
- Preparing and submitting all the required documents for Type Rating, Endorsement, Validation of Licenses, and Medical to DGCA and follow-ups for renewals.
- Assist Training Department in scheduling and management of crew training sessions.
- Scheduling aircrew initial and recurrent training events with the training provider.
- Coordinating with ATO and TRO with record to Simulators and Ground Technical Training
- Training scheduling and lays with the Crew scheduling department.
- Intimating and Coordinating with Human Resource Manager for Travel arrangements for Medical and License renewal of Expat Pilots.
- Intimating and Coordinating with the Human Resource and Crew Scheduling Department for the renewal of VISA for Expat Pilots.
Finance Executive
Starcom Information Technology Limited
08.2014 - 09.2015
- Maintaining MIS Reports on a daily, weekly, and monthly basis.
- Check and process monthly bills of all contractors.
- Preparation of outward Invoice, delivery and monitoring of the collection, and Cash Flow details on a daily, weekly, and monthly basis.
- Reporting to the Finance Controller, handling and providing the relevant MIS reports generated weekly, monthly, and quarterly.
- Raising and maintaining all the Outward and Inward Invoices, Purchase Orders, and Delivery reports.
- Executing all Clients and Vendors, payments, and receivables in daily MIS reports which are shared with management.
- Maintaining Inventory MIS reports Weekly, Monthly, and Quarterly.
- Timely updating and maintaining the organization’s expenses statement in Tally Software.
- Responsible for monitoring and maintaining assigned accounts – Customer Calls, Account Adjustments, Customer Reconciliation and Processing Credits Memos.
- Responsible for establishing and maintaining effective and cooperative working relationships with dealers and sales.
- Preparing and filing all statutory Returns like Sales Tax, Service Tax, PT, and PF.
- Processing and monitoring all the expense reports of Employees
- Supporting Internal and External Audit.
IT Sales Coordinator
IASSURE INFO SOLUTIONS PVT LTD
06.2009 - 07.2014
- Receive sales orders and consolidate Customer’s requirements.
- Preparing and Monitoring Quotations and Purchase Orders.
- Maintaining MIS reports on a daily, weekly, and monthly basis and Account Payable, receivable, and order booking reports.
- Preparing monthly, quarterly, and annual closer reports/ Statements.
- End-to-end responsibility in handling Employee Relations, joining formalities, Exit interviews and formalities, Recruitment activities, and handling client relationships.
- Monthly Payroll Processing.
- Planning, organizing & coordinating for the training programs- technical as well as management trainees.
- Processing Offer letter and Confirmation letter (once they complete probation period).
- Maintaining the complete database of the employee and their family details.
- Maintaining and handling the complete process of final settlement of resigned employees.
- Responsible for making an inter-office memos, appreciation letters, and memos to individuals for their misbehaver.
- Maintaining MIS reports on a daily, weekly, and monthly basis.
Executive Assistant – Director Engineering
AIR WORKS INDIA ENGINEERING PRIVATE LIMITED (AMRO)
01.2009 - 04.2009
- Assisted the Director of Engineering in day-to-day administrative and clerical functions.
- Responsible for preparing Director’s correspondence and reports.
- Responsible for preparing letters and contracts for the Director, following up on secure signatures for all contracts, and completing personnel action notices as required.
- Responsible for preparing the business presentations for the Director of Engineering.
- Coordinating and arrangement of meetings and events, as well as recording the minutes of meetings.
Technical Administrator – Engineering
DECCAN AVIATION Ltd. and KINGFISHER AIRLINE Ltd.
02.2006 - 09.2008
- Responsible for preparing monthly Roster of all Engineers and ensuring all shifts are adequately staffed by the operation and maintenance plan and regulatory rules.
- Assist the LMM (Line Maintenance Manager) in all administrative and office activities. Handle all admin-related activities of Line maintenance.
- Handling the transport facility for office meetings. Supervise the housekeeping and security of the office and its premises. Handling cleaning contractor, managing office boys, and Security person.
- Responsible for processing Engineers’ Promotions / Change of Designation and Submit to HR for further processing of their Salary Appraisals.
- Responsible for processing overtime, advances, and allowance claims for Engineers and Technicians.
- Handle the permanent and temporary transfer of staff between bases.
- Maintaining the Leave Database of all Line Maintenance Staff and Leave Scheduling of all the Engineers by making sure the normal operations are not affected.
- Arrange VISA, Tickets, and FOREX (Foreign Exchange Money) for Engineers, travel aboard for major maintenance work.
- Shortlisting of Engineers and Technicians for Courses and organizing their movements in coordination with the Engineering Training Department.
Administrator
SHEROY DIGITAL SYSTEMS
02.2005 - 02.2006
- Coordinated and collected the data entry documents from the client.
- Maintenance of data entry quality results by testing, identifying trends, determining system improvements, studying, evaluating, and redesigning work processes.
- Prepared and maintained user guide documents – User Manual for the client.
- Locate and correct data entry errors or report them to supervisors
Education
MBA - HR
IGNOU University
M. Sc - Computer Science
Kuvempu University
Skills
Oracle Management System
Oracle Finance System
Manpower Planning and Payroll
Tally ERP
Airline Information Management System (AIMS)
Computer Aided Engineering(CAE)
Aviation Resource Management System(ARMS)
Ariba - Procumbent Portal
Vendor Invoice Management (VIM)
PeopleStrong - Reimbursement
Accomplishments
- Have managed technical license training coordination in scheduling and getting training from Foreign Engineering experts and Pilots.
- Have independently handled HR functionalities of all the branches single-handedly.
- Have independently handled the Merit and Demerits points for Flight crew and Bonus
- Have made the budget and monitored the expenses for the FOP department.
- Have made significant contributions in linking the Inventory Management module with the finance module of accounting supporting automation of the Inventory Management system and the product cost reporting system.
Timeline
Manager – Flight Operations
Air India Express Ltd
10.2016 - Current
Assistant Manager Operation (Flight Crew – Training)
Flyeasy, ABC Aviation, and Training Services Pvt. Ltd
09.2015 - 10.2016
Finance Executive
Starcom Information Technology Limited
08.2014 - 09.2015
IT Sales Coordinator
IASSURE INFO SOLUTIONS PVT LTD
06.2009 - 07.2014
Executive Assistant – Director Engineering
AIR WORKS INDIA ENGINEERING PRIVATE LIMITED (AMRO)
01.2009 - 04.2009
Technical Administrator – Engineering
DECCAN AVIATION Ltd. and KINGFISHER AIRLINE Ltd.
02.2006 - 09.2008
Administrator
SHEROY DIGITAL SYSTEMS
02.2005 - 02.2006
M. Sc - Computer Science
Kuvempu University
MBA - HR
IGNOU University