MALATI GOUDA
Bengaluru
Summary
Highly organized and detail-oriented Onboarding Specialist with over 4.8 years of experience in managing end-to-end onboarding processes, including interview coordination, offer letter creation, and employee guidance. Proficient in handling background verifications, creating employee IDs, managing relocation policies, and utilizing internal tools like BaxLunch to streamline documentation. Adept at ensuring compliance, enhancing new hire experiences, and facilitating smooth transitions for new employees into the organization
Overview
5
5
years of professional experience
Work History
Talent Acquisition Coordinator
Baxter Innovation and Business Solutions Pvt Ltd(parent Company-ScaleneWorks People Solution LLP)
Bangalore
06.2023 - Current
- Managed the coordination of interviews for a global workforce, scheduling over 300 interviews monthly across multiple time zones, ensuring 100% alignment between candidates and interviewers.
- Streamlined interview processes by implementing automated scheduling tools, reducing scheduling conflicts, and increasing interview process efficiency by 30%.
- Collaborated closely with recruiters, hiring managers, and department heads to ensure that interviews were aligned with job descriptions and candidate qualifications.
- Ensuring a positive candidate experience, providing timely updates, feedback, and handling candidate concerns professionally.
- Managed end-to-end onboarding for new hires, ensuring smooth transitions, and compliance with company policies.
- Created and issued offer letters to successful candidates, ensuring all terms were clearly communicated and aligned with company policies.
- Generated employee IDs and provided new hires with access to essential tools and resources.
- Guided candidates on using BaxLunch, the internal tool, to upload necessary documentation, such as employment history, educational records, and PF detail.
- Initiated background verification checks, ensuring timely completion by working with third-party vendors and internal teams.
- Explained and provided detailed guidance on relocation policies for candidates moving from outside the city, coordinated the relocation logistics for hires, and worked closely with relocation vendors to arrange housing, moving services, and relocation allowances.
- Collaborated with HR, hiring managers, and the legal department to ensure smooth hiring and compliance during all stages of recruitment.
- Conducted regular follow-ups with new hires to ensure they were settled, addressing any questions about the onboarding process or company policies.
- Collaborated with IT and admin teams to ensure the timely allocation of assets (e.g., laptops, access cards).
Worked with hiring managers to prepare new hires for their roles. - Facilitated orientation sessions to introduce company culture, values, and HR policies.
Senior HR Associate
Scaleneworks People Solution LLP(Client-Quest Global)
Bangalore
08.2021 - 06.2023
- Oversaw the entire interview process, from coordinating interview schedules to post-interview follow-ups.
- Managed the creation and distribution of offer letters, ensuring clarity in terms and conditions for new hires.
- Guided candidates through the background verification process, ensuring that all necessary documents were submitted and processed.
- Acted as the point of contact for candidates, answering questions regarding offer letters, documentation requirements, and onboarding procedures.
- Assisted new hires with creating their Employee IDs, and provided detailed instructions on using internal HR tools.
- Supported the relocation process by coordinating logistics and providing relocation policy guidance to new hires, recruitment process.
HR Recruiter
Hire Page Solutions
12.2019 - 08.2021
- Utilized various channels like job boards, social media platforms, professional networks, and industry events to source top IT/Non-IT talent that met the company's technical hiring criteria
- Determined candidate suitability by scrutinizing their technical competence, experience and cultural fit to gauge job fit
- Sourced and nurtured a talented pool of IT/Non IT professionals to meet current and future role requirements, continuously updating the candidate database to reflect their availability and interest
- Utilized employee referrals to pinpoint top-notch candidates, oversaw the referral process, and maintained prompt communication with referred individuals
- Stayed updated on industry trends, salary, and competitor hiring practices to enhance sourcing strategies and attract skilled professionals
- Planned and executed orientation sessions, effectively introducing new employees to company policies, teams, and tools
Education
MBA -
Mangalore University
Skills
- Interview scheduling
- Onboarding support
- Candidate tracking
- Recruitment
- Recruitment reporting
- Salary and benefits negotiations
- Interviewing techniques
- Data-driven decision-making
- Candidate pipeline management
- Global recruitment
- Applicant tracking
- Recruiting processes
- Negotiation
- Multitasking Abilities
Affiliations
· Best Buddy Talent in Talent Acquisition Coordinator, Baxter
· Sport Award, Scaleneworks
· HR Analytics, Great Learning
· Naukri Maestro Recruiter
Languages
English
First Language
Timeline
Talent Acquisition Coordinator
Baxter Innovation and Business Solutions Pvt Ltd(parent Company-ScaleneWorks People Solution LLP)
06.2023 - Current
Senior HR Associate
Scaleneworks People Solution LLP(Client-Quest Global)
08.2021 - 06.2023
HR Recruiter
Hire Page Solutions
12.2019 - 08.2021
MBA -
Mangalore University
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