Malina Sisavanh
Associate Project And Portfolio Management Analyst
Vientiane
Summary
A decade working in development arena, particularly the area of sustainable development, education, transport, agricultural, urban, and rural development. In-depth knowledge of local social economic development scenario as well as international systems Effective multi-stakeholder coordination skills, data collection and analytical skills, organizational skills, and admin/logistic support. Inquisitive Operations and Project Analyst with 15 years exploiting underutilized assets and eliminating bloated processes. Practiced at determining which assets benefit operations projects and which impair maximum potential. Optimizes contributions from all talent and resources through tireless oversight and well-informed direction.
Knowledgeable with background in project analysis, contributing to successful execution of multiple high-impact projects. Proven ability to streamline processes and enhance efficiency through strategic planning and data-driven insights. Demonstrated proficiency in project coordination and stakeholder communication.
Overview
19
19
years of professional experience
4023
4023
years of post-secondary education
1
1
Certification
3
3
Languages
Work History
Associate Project Analyst
Asian Development Bank
Vientiane
06.2018 - Current
- Work closely with Country Operations Head on country portfolio management and programming in close coordination with relevant ADB departments/offices. Actively participate in the Country Programming Mission; provide substantial support to, and as assigned, participate in the fact-finding and appraisal missions of projects and provide written inputs; provide sector information as required; follow up issues for fact-finding, appraisal, negotiation, and Board presentation; provide support for carrying out policy dialogue with the government on policy matters and institutional issues.
- Participate in Country Portfolio Review Mission and monitor the performance of projects in the assigned sectors; prepare related pre- and post-mission documentation; and undertake assigned special portfolio management activities.
- Lead the processing of assigned technical assistance (TA) projects, including writing the TA paper; lead the implementation of assigned TAs; and provide comments on TA papers in the assigned sectors.
- Contribute to policy dialogue with government officials regarding project and TA processing and administration; actively disseminate information on ADB activities to development stakeholders and the public; and talk with local media in assigned sectors.
- Guide junior officers and project analysts to facilitate work planning, work execution, and quality control; and perform other tasks as assigned and reflected in the incumbent’s work plan.
- Develop and maintain a database or country operations, including, among others, analysis of sector/subsector allocation and strategic development objectives for ADB loan and technical assistance operations.
- Participate in in-country sector coordination meetings, take minutes of meetings, and facilitate inter-agency coordination.
- Support providing portfolio-related inputs to Country Partnership Strategy, annual Country Operations Business Plan and annual Work Program and Budget Framework(WPBF).
- Maintain and develop database, results frameworks, key performance indicators, conduct data entry, retrieval, verification, consolidation, analysis and presentation of the results in suitable formats as required for BRM operations meetings, Tripartite Portfolio Review Meetings (TPRM),Country Portfolio Review Meetings (CPRM), Local Consultative Group meetings and for other ad hoc meetings and workshops.
- Support setting up annual and longer-term targets on ADB operations in Bangladesh.
- Support implementation of assigned investment projects and Technical Assistance (TAs) by providing administrative support in the recruitment of consultants, contract management, organizing tripartite meeting, and preparing relevant correspondence.
- Monitor the progress of assigned projects, participate in review missions as requested, analyze project issues, and make recommendations as appropriate.
- Collect information from the project officers and the government as needed to monitor portfolio performance,analyze, consolidate, and present the results in required formats.
- Develop new and/or improve existing monitoring and quality assurance tools (spreadsheets, checklists, project briefing sheets, databases, etc), conduct testing and verification, and support in rollout.
- Monitor compliance with financial agreements and ADB policies and procedures, consolidate and analyze data through e-operations, and using ad-hoc tools such as BRM audit tracking spreadsheet, audit checklists, etc.
- Coordinate and organize regular review of the status of safeguards and gender work, monitor, and follow up on agreed actions.
- Assist safeguards project officers, including administration of consultants working
Senior Operations Assistant
Asian Development Bank
Vientiane
03.2017 - 06.2018
- Company Overview: Lao Resident Mission
- Assistant to a Country Director
- Serve as liaison between the Bank and Government at all levels, development partners, non-governmental organizations, civil society organizations, academia, researchers and local communities on project updates and briefings, project deliverables and events;
- Collect data and information
- Accompany team to meetings and assist in follow-up as needed;
- Assist in preparation of workshops and other ADB events;
- Lao Resident Mission
- Served as a key liaison between operations and other departments, facilitating communication and collaboration to drive overall business success.
- Maintained strict compliance with company policies, ensuring all procedures were followed accurately and efficiently.
- Enhanced efficiency by maintaining an actionable to-do list and ensuring timely task fulfillment.
Operations Assistant
Asian Development Bank
Vientiane
02.2008 - 03.2017
- Company Overview: Lao Resident Mission’s Portfolio Admin Unit
- Assisted Head of Portfolio Administration Unit (PAU) and associate project officers in processing and implementing Loan, Grant, JFPR, TA projects
- Performed Resident Mission e-Operation Focal to assist in the development of guidelines and procedures on the use of eOperations in resident mission
- Identified data input gaps on a monthly basis, reported the same to the Department focal point and submitted recommendations to mitigate or correct, Coordinate with Resident Mission (RM) on eOperations implementation
- Assisted other RM staff on eOperations inquiries, Document and report usage problems to the Department focal point
- Performed as a project member in e-Operations application by creating project scope/ description, updating action taken, status of processing and implementation, etc
- Performed Resident Mission coordinator duties by applying, managing and updating roles, etc
- Through e-Operations and Resident Mission Coordinator systems
- Updated guidelines on Portfolio Administration Unit document processing
- Coordinated with executing agencies on project processing, implementation and completion
- Assisted headquarters mission in organizing project disbursement seminar
- Prepared and formatted memos, also related document for the projects
- Organized filing system maintained
- Administered PAU e-Library by uploading and updating documents
- Assisted in liaising between internal staffs and external parties under close guidance of supervisor
- Monitored the workflows, make appointments and meetings’ schedules
- Arranged mission travel, logistic including booking accommodation
- Prepared Mission Authorization Request, Travel Request Authorization, Request for Reimbursement-Business Travel for supervisor, National Officers and Associate Project Analyst
- Maintained supervisor's calendar, arranging appointments, distributing documentation and pass on supervisor's instruction to PAU team
- Performed other related duties as assigned by supervisor and project implementation officers
- Interacted with offices of senior Government Officials and project executing agencies, heads of resident diplomatic and donor mission, NGOs with ADB’s activities
- Liaised with respective ministries the government No-objection letters on Loans, Grants, TAs and JFPRs as well as mission concurrence for headquarters mission
- Provided logistic arrangement for Joint ADB, World Bank and the Government of Lao PDR Country Portfolio Review Meetings; Sub-National consultation meeting with project fielding mission; and Quarterly Portfolio Review Meetings for ADB Financed Projects in cooperation with the government of Lao PDR
- Updated contact details of government agencies, donors and related parties
- Monitored projects’ fiduciary management and disbursement to ensure the alignment with Bank’s and the Ministry of Finance’s guidelines
- Assisted task teams with research and with multi-stakeholder collaboration among government, NGOs, academia, private sector, civil society organizations, and grassroots communities
- Lao Resident Mission’s Portfolio Admin Unit
- Managed day-to-day department operations with effective workflow coordination.
- Provided comprehensive administrative assistance through meticulous document preparation and data entry.
- Assisted in the development of standard operating procedures to maintain consistency and accuracy across all tasks.
- Addressed problems with efficiency and timeliness, ensuring client satisfaction remained high.
- Collaborated with other departments to foster smooth operation of daily processes.
- Informed management through the preparation and delivery of operational performance reports.
- Assisted operations manager with planning of routine operations and special projects.
- Contributed to development of operational procedures to improve efficiency and accuracy.
- Participated in the recruitment process, coordinating interviews and onboarding new employees.
- Organized logistics for internal events, ensuring effective team-building and meetings.
- Prepared daily logs for review by management oversight.
- Streamlined communication processes by efficiently managing calls and delivering accurate messages to the team.
- Fostered collaboration among finance, IT, and marketing teams to drive strategic initiatives.
- Proofread and enhanced documents for precise grammar and overall correctness.
- Streamlined logistics and material preparation to enhance the effectiveness of meetings and events.
- Enhanced office operations through diligent management of client communications and data exchanges.
- Created standardized document templates to streamline the document creation process.
Project Assistant
Korea Synergy Vision, Inc.
Luang Prabang
02.2006 - 02.2008
- Company Overview: Souphanouvong University Establishment Project
- Provided secretarial assistance to senior international professional officers
- Prepared and coordinated appointment schedules for senior international professional officers with the president and national professional teachers of Souphanouvong University (SU)
- Interacted with national professional teachers of SU in processing and implementing Faculties’ textbook curriculums
- Collaborated with senior international professors from 5 Universities in Korea in planning and preparing national professional teachers to undertake master and Phd. courses in Korea
- Provided logistic support for senior international professors during the mission to Laos
- Prepared all practical arrangements for meetings, trainings, seminars and workshops according to project schedules and activities
- Managed the new textbook publications and second-handed knowledge books imported from Korea to SU’s Library
- Setup internet wireless system in office
- Souphanouvong University Establishment Project
- Maintained a high level of accuracy in all project documentation, ensuring consistency and clarity throughout the lifecycle of projects.
- Provided assistance with preparation of project-related reports, manuscripts and presentations
- Contributed to successful project outcomes by providing comprehensive administrative support to the team.
- Managed errands, filing tasks, and various administrative responsibilities effectively.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
- Developed and implemented project plans and budgets to ensure successful execution.
Admin and Financial Assistant
New Chip Xeng Co., Ltd.
Vientiane
07.2005 - 02.2006
- Provided full support in administration and financial management for Honda Car Section
- Monthly Financial report
- Provided monthly inventory/stock check list for Honda Car warehouse
- Kept record of products, tools, and spare parts in the system
- Kept record of car maintained history and coordinated with customers to following its condition
- Improved cash flow management by regularly tracking receivables and payables.
- Facilitated the creation of monthly financial statements, enhancing overall system organization.
- Worked closely with the accounting team to guarantee precise financial reports and analysis.
- Managed accounts payable processes, ensuring prompt payment of invoices while avoiding duplicate payments or late fees.
- Reconciled statements and accounts and resolved variances.
- Assisted with preparation of monthly financial statements and reports to inform management.
- Managed office inventory and ordered new supplies when items were running low.
- Entered financial data into company accounting system with stringent adherence to data security protocols
- Created invoices following the receipt of billing information and tracked payment collection effectively.
Education
Master of economics - Planning and Development
National University of Laos
Vientiane, Lao PDRB.A. of Arts - English
National University of Laos
Vientiane, Lao PDRSkills
Microsoft Office package
Microsoft Outlook
ADB Software Package
Project management
Project analysis
Keynote presentation
Analytical skills
Data analysis
Operations management
Teamwork and collaboration
Logistics management
Personal Information
- Date of Birth: 10/01/82
- Nationality: Lao
Awards
- ADB Spot Award, 02/12/16, Knowledge Sharing Awards for GMS Tourism and BIMP-EAGA Events
- ADB Spot Award, 03/10/15, Participating with Great Enthusiasm and Spirit in ADB No Impact Week
- ADB Spot Award, 12/03/15, Knowledge Sharing
- ADB Spot Award, 09/10/14, Effective Administrative Team Work for LRM Retreat Preparation in VangVieng
- ADB Spot Award, 05/23/14, Effective LRM Team Support to 2013 Outstanding Project-G0166: Strengthening Higher Education.
- ADB Spot Award, 06/27/14, Effective and Efficient LRM Outstanding Operations Support-Loan Negotiations for GMS Tourism Infrastructure for Inclusive Growth Project
- ADB Spot Award, 12/16/14, Extra Effort of the Infrastructure Team to Complete Two PCRs on Time Under Extraordinary Circumstances.
Training
- PASS Workshop (Consultant Recruitment and Procurement), 02/19/18
- Environmental and Social Safeguards in ADB Operations, 09/11/17
- Project Design and Management Program, 10/11/16
- Microsoft WORD 2010: ADB Reports, 07/01/15
- Poverty and Social Analysis, 10/22/14
- Building Effective Working Relationships, 09/25/14
- Team Building Workshop, 05/15/14
- Procurement Review System, Procurement Plan Creation and Update, 01/30/14
- IT Hub Training, 02/03/12
Keyqualificationssummary
- A decade working in development arena, particularly the area of sustainable development, education, transport, agricultural, urban, and rural development.
- In-depth knowledge of local social economic development scenario as well as international systems.
- Effective multi-stakeholder coordination skills, data collection and analytical skills, organizational skills, and admin/logistic support.
- Region: Southeast Asia
Certification
Certified [Job Title], [Company Name] - [Timeframe]
Timeline
Associate Project Analyst
Asian Development Bank
06.2018 - Current
Senior Operations Assistant
Asian Development Bank
03.2017 - 06.2018
Operations Assistant
Asian Development Bank
02.2008 - 03.2017
Project Assistant
Korea Synergy Vision, Inc.
02.2006 - 02.2008
Admin and Financial Assistant
New Chip Xeng Co., Ltd.
07.2005 - 02.2006
Certified [Job Title], [Company Name] - [Timeframe]
Master of economics - Planning and Development
National University of Laos
B.A. of Arts - English
National University of Laos
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