MANDEEP GREWAL
Executive assistant cum project manager
Mumbai
Summary
Results-driven Executive Assistant with 5 years of experience supporting senior executives, skilled in managing schedules, coordinating meetings, and handling communications. Proven ability to enhance productivity and streamline office operations while maintaining a high level of professionalism and confidentiality. Seeking to leverage expertise in a dynamic environment.
Overview
14
14
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Lodha Group
03.2024 - Current
- Supported decision-making processes by compiling research data and presenting findings to the CEO.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
Executive Assistant
Lykis international
04.2021 - 04.2023
- Organized and maintained executive calendars, efficiently scheduling appointments and meetings to maximize time management.
- Coordinated travel arrangements including booking flights, accommodations, and transportation to ensure seamless itineraries.
- Prepared and reviewed various documents, reports, and presentations, ensuring accuracy and adherence to company standards.
- Maintaining records of all the bills, quotations, documents, reports and others.
- Executed ad-hoc administrative tasks as required, demonstrating versatility and responsiveness to the needs of the executive team.
- Co-ordination with different EA's for scheduling meetings with the Directors and CEO's.
- Planning and informing everyday schedules to the director.
- Accepting request meetings from different stakeholders and clients, coordinating with the director for time and date to schedule meetings and follow respectively.
- Signing of documents from the CEO given by different departments in the company.
- Managing and organizing google calendars.
- Managing phone calls and emails.
- Co-ordinating with accounts team for all the bills and payments done on time and maintaining the record for the same.
- Arranging lunch and dinner reservations for formal meetings.
- Arranging con calls and conference meetings as directed.
- Making sure the Directors cabin is well organized and tidy.
- Making sure that the conference room is prepared for the meetings as directed.
- Handling petty cash as directed.
- Co-ordinating and arranging corporate gifting as directed.
- Keeping record of important events and occasions and updating the CEO respectively.
- Making MOMs for the meetings.
Executive Assistant
Arc and Grey Designs
01.2018 - 01.2021
- Assisting the director daily in the execution of the duties.
- Managing the Directors agenda, ensuring effective arrangement of meeting third parties.
- Organizing follow up actions from various Directors and Board meetings, conference calls, and business trips in collaboration with the management team.
- Managing travel schedules, flight and hotel bookings for the director and the management team.
- Providing administrative support to the Board of Directors.
- Drafting replies to emails and other communications on behalf of the Director.
- Client relationship management for the projects in action.
- Preparing minutes of meetings when required.
- Plan team building events and other formal events of the company.
- Drafting memos and reports and compiling data, editing and formatting.
Cabin crew
Jet airways
06.2014 - 06.2017
- Managed in-flight service by coordinating food and beverage distribution, enhancing passenger satisfaction.
- Communicated safety protocols and emergency procedures to passengers, ensuring compliance and awareness.
- Resolved passenger inquiries and complaints promptly, maintaining a high standard of customer service.
- Executed safety checks and inspections before takeoff, ensuring proper equipment functionality.
- Guided new cabin crew members through training programs, fostering a collaborative and knowledgeable team.
Cabin crew
Indigo Airlines
03.2011 - 02.2012
- Assisted passengers with boarding procedures, ensuring a smooth and timely embarkation process.
- Communicated effectively with flight deck crew regarding passenger needs and any potential safety issues.
- Collaborated with fellow cabin crew members to maintain a seamless service flow and support one another during flight.
- Monitored passenger behavior and addressed any concerns promptly, maintaining a comfortable atmosphere.
- Managed the cabin inventory, ensuring that all necessary supplies were stocked and readily available.
- Communicated with ground staff regarding passenger needs and special requirements for a smooth transition.
Education
Bachelors - business administration in Management
Skills
Organizational Skills
Communication Skills
Time Management
Problem-Solving
Multitasking
Administrative Skills
Appointment Scheduling
Documentation Management
File Organization
Prioritization
Project Coordination
Verbal Communication
Written Communication
Listening Skills
Interpersonal Skills
Presentation Skills
Technical Skills
Calendar Management Tools
Email Management Software
Project Management Tools
Handling sensitive information with discretion and confidentiality
Creating presentations
Timeline
Executive Assistant to the Chief Executive Officer
Lodha Group
03.2024 - Current
Executive Assistant
Lykis international
04.2021 - 04.2023
Executive Assistant
Arc and Grey Designs
01.2018 - 01.2021
Cabin crew
Jet airways
06.2014 - 06.2017
Cabin crew
Indigo Airlines
03.2011 - 02.2012