MANDEEP GREWAL
Executive assistant cum project manager
Mumbai
Summary
Results-driven Executive Assistant with 5 years of experience supporting senior executives, skilled in managing schedules, coordinating meetings, and handling communications. Proven ability to enhance productivity and streamline office operations while maintaining a high level of professionalism and confidentiality. Seeking to leverage expertise in a dynamic environment.
Overview
14
14
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Lodha Group
03.2024 - Current
- Supported decision-making processes by compiling research data and presenting findings to the CEO.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
Executive Assistant
Lykis international
04.2021 - 04.2023
- Organized and maintained executive calendars, efficiently scheduling appointments and meetings to maximize time management.
- Coordinated travel arrangements including booking flights, accommodations, and transportation to ensure seamless itineraries.
- Prepared and reviewed various documents, reports, and presentations, ensuring accuracy and adherence to company standards.
- Maintaining records of all the bills, quotations, documents, reports and others.
- Executed ad-hoc administrative tasks as required, demonstrating versatility and responsiveness to the needs of the executive team.
- Co-ordination with different EA's for scheduling meetings with the Directors and CEO's.
- Planning and informing everyday schedules to the director.
- Accepting request meetings from different stakeholders and clients, coordinating with the director for time and date to schedule meetings and follow respectively.
- Signing of documents from the CEO given by different departments in the company.
- Managing and organizing google calendars.
- Managing phone calls and emails.
- Co-ordinating with accounts team for all the bills and payments done on time and maintaining the record for the same.
- Arranging lunch and dinner reservations for formal meetings.
- Arranging con calls and conference meetings as directed.
- Making sure the Directors cabin is well organized and tidy.
- Making sure that the conference room is prepared for the meetings as directed.
- Handling petty cash as directed.
- Co-ordinating and arranging corporate gifting as directed.
- Keeping record of important events and occasions and updating the CEO respectively.
- Making MOMs for the meetings.
Executive Assistant
Arc and Grey Designs
01.2018 - 01.2021
- Assisting the director daily in the execution of the duties.
- Managing the Directors agenda, ensuring effective arrangement of meeting third parties.
- Organizing follow up actions from various Directors and Board meetings, conference calls, and business trips in collaboration with the management team.
- Managing travel schedules, flight and hotel bookings for the director and the management team.
- Providing administrative support to the Board of Directors.
- Drafting replies to emails and other communications on behalf of the Director.
- Client relationship management for the projects in action.
- Preparing minutes of meetings when required.
- Plan team building events and other formal events of the company.
- Drafting memos and reports and compiling data, editing and formatting.
Cabin crew
Jet airways
06.2014 - 06.2017
- Managed in-flight service by coordinating food and beverage distribution, enhancing passenger satisfaction.
- Communicated safety protocols and emergency procedures to passengers, ensuring compliance and awareness.
- Resolved passenger inquiries and complaints promptly, maintaining a high standard of customer service.
- Executed safety checks and inspections before takeoff, ensuring proper equipment functionality.
- Guided new cabin crew members through training programs, fostering a collaborative and knowledgeable team.
Cabin crew
Indigo Airlines
03.2011 - 02.2012
- Assisted passengers with boarding procedures, ensuring a smooth and timely embarkation process.
- Communicated effectively with flight deck crew regarding passenger needs and any potential safety issues.
- Collaborated with fellow cabin crew members to maintain a seamless service flow and support one another during flight.
- Monitored passenger behavior and addressed any concerns promptly, maintaining a comfortable atmosphere.
- Managed the cabin inventory, ensuring that all necessary supplies were stocked and readily available.
- Communicated with ground staff regarding passenger needs and special requirements for a smooth transition.
Education
Bachelors - business administration in Management
Skills
Organizational Skills
Timeline
Executive Assistant to the Chief Executive Officer
Lodha Group
03.2024 - Current
Executive Assistant
Lykis international
04.2021 - 04.2023
Executive Assistant
Arc and Grey Designs
01.2018 - 01.2021
Cabin crew
Jet airways
06.2014 - 06.2017
Cabin crew
Indigo Airlines
03.2011 - 02.2012
Bachelors - business administration in Management
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