Manohar Vittal Poojari
An accomplished professional with over 18+ years of experience in General Administration & Facility Management.
Mumbai
Summary
- Jones Lang Lassalle - Mumbai (Client Accenture)
- Kunal Rawal Vibe Pvt. Ltd. (Kunal Rawal - Fashion Designer) - Mumbai
- Absotherm Facility Management (an OCS India Group) - Mumbai (Client Oberoi Realty)
- Innovative Energy Systems LLC - Muscat (Oman)
- Vibgyor School - Mumbai
- CMS Infosystem Pvt. Ltd. - Mumbai
- Tops Security Ltd. - Mumbai
- PAFEX - Prakash Air Freight - Mumbai
Facility management professional with proven ability to oversee and optimize building operations. Skilled in maintenance, safety protocols, and vendor management. Strong focus on team collaboration and achieving results in dynamic environments. Reliable and adaptable to changing needs, ensuring efficient facility operations.
Overview
24
24
years of professional experience
1
1
Certification
4
4
Languages
Work History
Workplace / Facility Manager
Jones Lang Lassalle
Mumbai
01.2022 - Current
- Company Overview: Client - Accenture
- Managed administration functions, including facility management, general office administration, and vendor management.
- Enhanced safety standards by conducting regular facility inspections and addressing potential hazards promptly.
- Ensured adherence to high standards of health, cleanliness, and safety across all facilities.
- Collaborated with Zonal Head to understand departmental needs and formulate strategic interventions for continuous improvement.
- Ensured compliance with facility and office statutory requirements, handling related licenses and certifications.
- Managed admin contracts for vendors, monitoring and controlling administration capex/opex expenditure to maintain cost efficiency.
- Acted as a liaison between administrative personnel and senior management, particularly in housekeeping and facility management.
- Effectively recruited, trained, and managed administrative staff, fostering a secure and productive work environment.
- Liaised with consultants, suppliers, site, and resource management.
- Developed and implemented sourcing initiatives to create a competitive edge and ensure cost savings.
- Established sustainable long-term partnerships with vendors and suppliers, monitoring performance to meet service, cost, delivery, and quality norms.
- Negotiated pricing, quality improvement rates, timely delivery, and credit terms.
- Promoted safe work practices and behaviors among contractors and vendors.
- Handled employee requests and supervised Admin Helpdesk operations.
- Managed and attended to employee transport requests.
- Coordinated with service partners and stakeholders to maintain high FM service quality.
- Oversaw space management and compliance.
- Assisted with IT asset movement and ensured timely submission of facility invoices.
- Coordinated company events and addressed employee workstation and movement requests.
- Responsible for the timely submission of weekly, monthly, quarterly, and yearly reports.
- Reported unsafe/abnormal conditions and unusual occurrences to relevant teams.
- Ensured legal and statutory compliance at the site, achieving a 100% compliance score.
- Scheduled regular feedback meetings with vendors to resolve operational issues.
- PAN Mumbai SPOC for Security Management and Compliance
Manager Administration
Kunal Rawal Vibe Pvt. Ltd.
Mumbai
01.2018 - 08.2021
- Company Overview: Kunal Rawal - Fashion Designer
- Held overall responsibility for ensuring the smooth operation of daily activities and services in the Factory, Store operations, and the Director's House.
- Managed HR activities, including recruiting applicants from employment boards, issuing offer letters, and overseeing onboarding operations.
- Addressed employee queries related to salary payments, reimbursement, and overtime, among other matters.
- Handled payroll activities, encompassing overtime, loans, salary advances, and personal details for employees.
- Maintained corporate assets by handling insurance renewals and responding to insurance claims.
- Managed various records, including NDAs, personnel records, leave records, monthly attendance, and stationary requisitions.
- Handled store lease documents and ensured timely rent payments.
- Collaborated with Directors on administrative expenditures for suppliers, service providers, municipal governments, and utility providers.
- Managed petty cash, vendor payments, monthly energy bills, and employees' traffic fines.
- Handled purchase-related responsibilities, including vendor development, price negotiation, PO release, material delivery, and payment.
- Collaborated with the Accounts Department to ensure timely payments for vendors, consultants, contractors, couriers, utility bills, and credit card/loan (EMI) payments.
- Managed documents for eight companies, including POSH policy as a Committee member.
- Administered company bank accounts and facilitated payments (vendors, salaries, petty cash, etc.).
- Managed BMC tasks, including advertising hoarding, shop and establishment licenses, and trade licenses.
- Arranged travel for staff, directors, and their families, including visa coordination and documentation.
- Handled domain and email server management, including transfers, renewals, and new domains.
- Managed property upkeep, including housekeeping, pest control, security, and maintenance.
- Prioritized and managed workload within the context of overall work schedules, instructions, and business policies.
- Overseen insurance, mobile connections, property taxes, fire extinguishers, PPL, and other related tasks.
- Supervised staff and delegated tasks to maintain positive, productive administrative operations.
- Updated reports, managed accounts, and generated reports for company database.
Facility / Property Manager
Absotherm Facility Management
Mumbai
07.2017 - 12.2017
Asst. Manager Admin. & HR
Innovative Energy Systems
Muscat
05.2015 - 04.2017
Sr. Executive Facilities
Jones Lang Lassalle
Mumbai
01.2015 - 05.2015
- Client - Accenture
Sr. Executive Administration
VIBGYOR High
Mumbai
10.2012 - 11.2014
Executive Administration
CMS Info Systems Pvt. Limited
Mumbai
12.2009 - 09.2012
Executive Administration
Tops Security Limited
Mumbai
01.2006 - 11.2009
Executive Operations
Prakash Air-Freight Pvt Ltd (PAFEX)
Mumbai
05.2001 - 12.2005
Education
Bachelor's Degree -
Commerce
Skills
General Administration
Facility Management
Vendor Management
Safety & Security management
Travel Management
Event Management
Transport Management
Database Management
Backend Administration
Budgeting & Cost control
Effective communication
Personal Information
- Date of Birth: 11/09/82
- Nationality: Indian
- Marital Status: Married
Certification
- Internal Auditor - ISO 14001 : 2015
- Internal Auditor - ISO 45001 : 2018
Certification
JLL People Award - Great Work Done
Timeline
JLL People Award - Great Work Done
10-2024
Workplace / Facility Manager
Jones Lang Lassalle
01.2022 - Current
Manager Administration
Kunal Rawal Vibe Pvt. Ltd.
01.2018 - 08.2021
Facility / Property Manager
Absotherm Facility Management
07.2017 - 12.2017
Asst. Manager Admin. & HR
Innovative Energy Systems
05.2015 - 04.2017
Sr. Executive Facilities
Jones Lang Lassalle
01.2015 - 05.2015
Sr. Executive Administration
VIBGYOR High
10.2012 - 11.2014
Executive Administration
CMS Info Systems Pvt. Limited
12.2009 - 09.2012
Executive Administration
Tops Security Limited
01.2006 - 11.2009
Executive Operations
Prakash Air-Freight Pvt Ltd (PAFEX)
05.2001 - 12.2005
Bachelor's Degree -
Commerce