Martina Rao

*Planning and Coordination : Take initiative and oversee the planning and coordination of events, ensuring they align with the organization's goals.

* Logistics Management : Arrange logistics such as venue selection, catering, transportation, and equipment setup.

* Budgeting : Manage event budgets, negotiate contracts, and track expenses.

* Vendor Relations : Liaise with vendors, negotiate contracts, and ensure timely delivery of services.

*Offsite Activities:

Strategic Planning : Develop strategies for offsite activities that align with organizational objectives.
Team Building : Organize team-building events, workshops, and retreats to enhance collaboration and morale.
Logistical Support : Arrange transportation, accommodation, and facilities for offsite events.
Feedback and Evaluation : Gather feedback from participants and evaluate the effectiveness of offsite activities.

* Leadership and Communication:

Team Leadership : Lead and motivate teams during events and offsite activities.
Effective Communication : Ensure clear communication with management, employees, and team members.
Problem-Solving : Address any challenges that arise during events or offsite programs.

* Risk Management:

Health and Safety : Implement safety protocols during events and offsite activities.
Contingency Planning : Prepare for unexpected situations and have contingency plans in place.

*Visa Process Support: Assist employees in understanding visa requirements. Coordinate with legal and immigration experts. Facilitate visa applications and documentation.

*Ticketing and Hotel Booking: Arrange travel tickets (flights, trains, etc.) for employees.
Book hotel accommodations based on travel itineraries.
Ensure cost-effective and convenient travel arrangements.

*Corporate Contracts with Hotels: Negotiate and manage contracts with hotels. Establish corporate rates and terms. Monitor compliance with contract terms.

*Car Booking: Arrange transportation (car rentals, cabs, etc.) for employees. Ensure safe and efficient travel within budget. Collaborate with verified vendors for reliable services.

*Facilities Oversight:

• Supervise facilities services and maintenance activities.
• Organize and supervise office-related activities

* Information Flow and Communication: Ensure smooth information flow within the company.
Facilitate communication to support other business operations. Supervise daily operations of the administration department, providing guidance and support to team members.

*General Administration & Facility Management : Oversee travel, event, and facility functions. Handle calendar management, public relations, and vendor coordination.

*Travel & Ticketing : Arrange travel logistics for official tours. Assist with visa processes.
Manage travel and events for office and global employees.

*Vendor Management - Negotiated favorable contracts with vendors for office supplies and services, reducing overall operational expenses while maintaining quality standards.

*Event Management - Organized corporate events such as conferences and workshops that fostered professional development among staff members.

*Office Supplies and Records :Maintain inventory of necessary files and maintenance records.

*Fire Safety and Invoices :Ensure timely fire extinguisher refilling and service.Process vendor invoices and reconcile payments.

*Security and Facilities :Manage overall security arrangements.Handle seating arrangements, consumables, and celebrations.

*Vendor Relationships :Cultivate relationships with Reliable vendors.

Roles & Responsibilities as Document Controller -

2. Document Control and Organization : Receiving, reviewing, and distributing incoming documents.
Classifying and indexing documents for easy retrieval.Monitoring document revisions and maintaining version control.

3. Quality Control and Assurance : Performing quality checks on documents to ensure accuracy and completeness.Resolving discrepancies related to document content or formatting.

4. Document Retrieval and Archiving :Retrieving requested documents for internal and external ( client)Establishing document retention schedules and managing archiving processes.Ensuring proper disposal of outdated documents.

5. Collaboration and Communication :Coordinating with project teams, departments, and external parties for document exchange.Providing support and training to users on document management systems.

Highlights of Projects -

Covalent Lithium Project :Located in Western Australia, Covalent Lithium aims to produce battery-quality lithium hydroxide for global use in lithium batteries.
The project includes a mine, concentrator, and refinery.Sustainability and low greenhouse gas emissions are key considerations.

• Jansen Potash Project :Located in Saskatchewan, Canada, Jansen is one of the world's largest potash mines.
  It will produce approximately 8.5 million tonnes of potash annually.
  BHP's investment in Jansen reflects its commitment to long-term growth.

Team Management : Oversee the front-desk staff, including Receptionists and Concierges. Ensure they deliver stellar customer service.

• Graduation with Distinction