Mary Nathanel Surpog
Executive Assistant
Mumbai
Summary
Professional executive support expert with extensive experience in high-level administrative roles. Known for effective coordination and ability to handle confidential matters with discretion. Focuses on team collaboration and adaptability, ensuring operational efficiency and goal achievement.
Overview
15
15
years of professional experience
5
5
years of post-secondary education
Work History
Executive Assistant to the Director
Zar Jewel Pvt Ltd
09.2017 - Current
- Overall profile handled as Executive Assistant to Directors _Travel Desk _Admin Executive
- Handling & Management of EPBX
- Guest management - Received and assisted clients and escorted them to correct destinations; offices, rooms or meeting rooms
- Taking care of Travelling Arrangement & accommodation for Directors and Other staff as and when required and coordinated with travel agencies for upgradation of tickets or any such kind of changes needs to be done ( IRCTC, Flight Websites, Third Party websites like MMT, Booking .Com, AirBNB etc.)
- Coordinated travel arrangements to ensure timely arrivals and seamless experiences for the director during business trips.
- Visa process coordination - Coordinating for applying visa for different country from travel agent & collect the documents from employees for processing the same
- General Secretarial work for all directors - Scheduling Meetings & Appointments with each director as per their availability, coordinating with guest for their arrival and departure transportation and hotel bookings & transfers, transport arrangements for each clients as per their schedule & Events
- Provided support during board meetings by preparing agendas, taking minutes, and distributing follow-up materials to attendees.
- Assisting HR in Event Management for office staff and sales Teams including party & conference, searching and shortlisting profiles for recruitment ( Junior staff) and coordinating with them for interview line ups, maintaining employee database and their personal file for future reference, helping in maintaining summary of attendance in excel sheets
- Processed travel expenses and reimbursements for executive team and senior management group.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Screened personal and business calls and directed to appropriate party.
- Payments follow up & coordination with vendors for getting proper quotation and bills related to administration activities
- Handling Petty cash & Coordination with regular vendors for any kind of repairing related to Plumbing, construction, Repairing & Services of any office related equipment's & Assets like AC , aqua guard, or any other products related to office premises as and when required or as per AMC schedule
Receptionist cum Secretary
Abraham John Architects
04.2015 - 02.2016
Sr. Sales Executive - Insurance
India Infoline Broking Firm
07.2011 - 05.2013
- (Selling of Insurance products)
Sales Co-ordinator
Jeevan Surakhsha
07.2010 - 07.2011
- ( Selling of Insurance products)
Education
Bachelor of Arts - Arts
07.2010 - 06.2015
Skills
Strong decision-making
Office administration
Proactive problem-solving
Document preparation
Time management expertise
Performance tracking
Executive support
Calendar management
Travel arrangements
Expense reporting
Advanced multitasking
Office management
Personal Information
- Date of Birth: 03/12/88
- Marital Status: Unmarried
Timeline
Executive Assistant to the Director - Zar Jewel Pvt Ltd
09.2017 - Current
Receptionist cum Secretary - Abraham John Architects
04.2015 - 02.2016
Sr. Sales Executive - Insurance - India Infoline Broking Firm
07.2011 - 05.2013
St. Andrews College - Bachelor of Arts, Arts
07.2010 - 06.2015
Sales Co-ordinator - Jeevan Surakhsha
07.2010 - 07.2011