MATHESH

• Vendor Management: Handled vendor onboarding in ERP, managed purchase orders (POs), reviewed vendor agreements, and ensured compliance with contract terms, including rates, limitations, and conditions. Accounting transactions were reviewed and approved, and accounting entries were passed by the team in the ERP system.
• Employee Claims Management: Managed 2000+ employee claims across 7 states using Happay software, ensuring seamless ERP (D365) integration. Generated detailed employee-wise travel and branch expense reports for improved financial tracking.
• Bank Authorization: Authorized vendor payments for over 350 vendors and processed term loan repayments in accordance with repayment schedules, ensuring accurate and timely system entries.
• Prepaid Expenses: Recorded prepaid expenses in the ERP’s prepaid expenses module and monitored monthly amortization to ensure accurate expense recognition.
• Fixed Assets & Lease Management: Managed fixed asset records in ERP system, tracking additions/deletions, and computed monthly depreciation, using the WDV method in compliance with Schedule II of the Companies Act, 2013.
• Lease asset management: maintaining a lease asset register and reconciling it with IT Admin and IQA teams’ physical verification reports. Handled accounting for buyback of leased assets within the fixed asset module.
• Rent Expenses: Managed rent expenses and payments for 130+ branches across seven states in coordination with the admin team and ensured accurate recording of related transactions in the ERP rent module.
• Fund Position: Prepared daily fund flow statements to monitor cash inflows, outflows, and availability; recommended potential fixed deposit (FD) amounts and facilitated FD processing with the bank.
• Bank Reconciliation: Reviewed bank reconciliation statements (BRS) for five different banks, ensuring alignment with ERP bank ledger balances, and provided approvals for sharing with internal and external auditors and cross-functional teams.
• Budget Vs Actual: Prepared budget vs actual reports for various expenses and shared them with the FP&A team, provided justifications for variances where actuals exceeded the budget, along with necessary department head approvals.
• Tax Compliance GST & Reporting: Assisted the tax team in filing GSTR-1, GSTR-6, and GSTR-3B returns, and supported GST input reconciliation by providing vendor-wise statements comparing the purchase register with GSTR-2B. Coordinated with vendors to follow up on missing input credits in GSTR-2B Report.
• Tax Compliance TDS & Reporting: Provided section-wise TDS deduction statements (e.g., 194C, 194J, 194I, 194A, 192) to the tax team for TDS return filing, and maintained records of vendors' lower deduction certificates.
• Audit & Compliance: Handled and resolved audit queries during quarterly and annual statutory, due diligence, and tax audits, ensuring thorough documentation and timely closure of audit points.
• Team Management & Training: Conducted team meetings to review schedules as part of Internal Financial Control (IFC) processes. Interviewed, managed, and trained a team of 4 members, resulting in improved productivity and operational efficiency.

Change template

• Payroll & Salary Management: Managed employee attendance and incentive data to ensure timely and accurate payroll processing, along with recording payroll-related accounting entries
• Bank Reconciliation: Managed daily and monthly reconciliation of two bank accounts to ensure alignment between bank balances and ledger balances with financial records.
• Accounts Payable: Managed the vendor payment process based on purchase orders and department head approvals, and recorded purchase entries in the accounting system
• Accounts Receivable: Handled cash and online payments at the cash counter for vehicle sales and services, ensuring accurate income recording in the accounting system. Reconciled daily cash and NEFT balances with ledger accounts and submitted daily reports to the reporting manager for review.
• Petty Cash Expense: Managed petty cash for branch expenses and recorded all transactions in the accounting system. Ensured proper cash denomination handling, obtained managerial approvals, and documented details via email for audit purposes.
• Debtor & Creditor Management: Prepared customer outstanding balance reconciliation reports with ageing to support fund recovery, and coordinated with the insurance team to obtain prepaid outstanding reports for claim refunds. Additionally, generated monthly vendor balance reports with ageing analysis.
• Financial Reporting: Prepared sales reports, collection reports, outstanding reports, cash certificate reports, and branch reconciliation statements, ensuring alignment with the trial balance. Ensured timely closure of accounting books within specified deadlines.