Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Matiullah Matiullah

Asansol

Summary

Administrative Executive with extensive experience at Splash Trading and Contracting, specializing in efficiency optimization and project management. Demonstrated ability to enhance workflows and improve team collaboration, resulting in timely project completions in high-pressure settings. Proficient in spreadsheet management and client relations, contributing to exceptional administrative support and positive workplace dynamics.

Overview

19
19
years of professional experience

Work History

Administrative Executive

Splash Trading and Contracting
Durgapur
02.2023 - Current
  • Provided administrative support to executives including fielding telephone calls, responding to emails and scheduling meetings.
  • Managed multiple projects simultaneously while meeting deadlines in a fast-paced environment.
  • Organized and maintained executive calendar of appointments, meetings, conferences and travel itineraries.
  • Coordinated project activities among multiple departments; tracked progress towards goals and deadlines.
  • Maintained confidential files related to personnel matters and sensitive business information.
  • Gathered information, scanned records and maintained confidentiality of electronic data.
  • Coordinated and managed event-planning logistics, budget administration and team oversight.
  • Scheduled and coordinated meetings and travel arrangements for staff.
  • Answered and routed phone calls and emails, always maintaining confidentiality.
  • Identified and solved problems to enhance management and business direction.
  • Prepared reports, presentations, agendas and other documents as requested by management.
  • Created, maintained and updated documents, reports, and databases.

Administrative Officer

Hive Company Pvt Ltd
Hail
12.2019 - 12.2022
  • Ensured compliance with all organizational policies and procedures relating to administrative operations.
  • Monitored email accounts regularly and responded appropriately within established timeframes.
  • Greeted visitors warmly upon arrival at office reception area.
  • Performed data entry tasks including entering financial transactions into the company's accounting system.
  • Coordinated travel arrangements, including flights, hotels, car rental reservations, and ground transportation.
  • Answered incoming calls promptly and professionally; provided callers with accurate information or directed them to appropriate departments and personnel when necessary.
  • Developed new filing systems to improve accuracy of document retrieval processes.
  • Performed accounting or financial analysis.
  • Offered reception coverage to relieve staff during absences or breaks.
  • Provided HR administrative assistance to management team.
  • Maintained positive working relationship with fellow staff and management.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.

Office Administrator Coordinator

Sadeem Trading & Contracting
Muscat
06.2014 - 09.2018
  • Managed scheduling and logistics for executive meetings, ensuring seamless communication and operational flow.
  • Trained and supervised a team of four junior administrators, fostering a collaborative work environment.
  • Maintained accurate records and reports, improving compliance and data integrity.
  • Maintained a filing system for all company documents including contracts, reports and correspondence.
  • Coordinated events such as conferences, team building activities and holiday parties.
  • Created presentations using PowerPoint or other software programs as needed.
  • Assisted in training new personnel by providing guidance on office procedures.
  • Scheduled meetings and appointments for the office staff.
  • Reviewed documents for accuracy prior to submission or distribution.
  • Supported HR functions such as recruiting new hires, conducting background checks and processing paperwork.
  • Consulted with managers to resolve problems relating to employee performance, office equipment and work schedules.
  • Computed balances, totals or commissions to support accounting team.
  • Analyzed financial activities of department to share budgetary input with managers.
  • Discussed job performance problems with employees, identifying causes and issues to find solutions.

Office Administrator

Nasir Hamoud Al Maliky Trading and contracting Est, Ibra
Ibra
04.2012 - 04.2014
  • Scheduled appointments for senior management team members using Outlook calendar system.
  • Organized meetings, conferences, travel arrangements and other events as required.
  • Reviewed employee time sheets for accuracy prior to submission for payroll processing.
  • Monitored office equipment maintenance contracts ensuring all equipment is serviced regularly according to manufacturer's guidelines.
  • Answered incoming calls in a professional manner, directed callers to appropriate personnel or department, or took messages as needed.
  • Organized and maintained filing systems, including electronic databases and records.
  • Developed strong relationships with clients through excellent customer service skills.
  • Prepared presentations using Microsoft Office applications such as Word, Excel, and PowerPoint.
  • Greeted visitors warmly, handled inquiries and provided general information about the company.
  • Composed correspondence such as letters, emails, memos, reports and other documents.
  • Assisted with budget preparation by providing data entry support into financial tracking system.
  • Processed financial documents, contracts, expense reports and invoices.
  • Automated office operations by managing client correspondence and data communications.
  • Interviewed prospective employees and provided input to HR on hiring decisions.

Administrative Office Assistant

Jamia Millia Islamia
New Delhi
12.2006 - 02.2012
  • Developed and implemented efficient office procedures to streamline workflow.
  • Developed spreadsheets using Microsoft Excel to track data and generate reports.
  • Greeted visitors in a professional manner and provided assistance as needed.
  • Coordinated meetings, conferences and travel arrangements for staff members.
  • Answered incoming telephone calls, directed callers to appropriate personnel and took messages as required.
  • Proofread documents including letters, emails, memos, contracts prior to distribution or submission.
  • Prepared presentations using Microsoft Office Suite applications.
  • Assisted in the preparation of reports, presentations and correspondence.
  • Scheduled appointments with clients, vendors or other personnel on behalf of management team.
  • Tracked expenses and prepared expense reports for management review.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.

Education

MBA - Master of Business Administration

Sikkim Manipal University
New Delhi
12-2011

Bachelor of Arts - Graduate

Vinoba Bhave University
JHARKHAND
06-2006

Skills

  • Spreadsheet proficiency
  • Event planning
  • Administrative support
  • HR functions
  • Client relations
  • File organization
  • Analytical thinking
  • Efficiency optimization

Languages

Urdu
First Language
Arabic
Intermediate (B1)
B1
English
Advanced (C1)
C1

Timeline

Administrative Executive

Splash Trading and Contracting
02.2023 - Current

Administrative Officer

Hive Company Pvt Ltd
12.2019 - 12.2022

Office Administrator Coordinator

Sadeem Trading & Contracting
06.2014 - 09.2018

Office Administrator

Nasir Hamoud Al Maliky Trading and contracting Est, Ibra
04.2012 - 04.2014

Administrative Office Assistant

Jamia Millia Islamia
12.2006 - 02.2012

MBA - Master of Business Administration

Sikkim Manipal University

Bachelor of Arts - Graduate

Vinoba Bhave University

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Matiullah Matiullah