Mayank Goyal

• Responsible for Procurement of Gurgaon location to provide Chemical, consumable and Equipment services for smoot functioning of LAB and Branch operation activity with building maintenance and facility
• We have 7 labs in gurgaon location related to Connectivity & Products
• Lab consumable (chemical and consumable) arrangement from OEM and authorized distributer
• Purchasing related to Back-office support and administration support
• Purchase of Capex related to LAB and Branch administration
• Vendor appraisal and new vendors introduce with organization
• Logistic and courier (including port) services provide (related sample pickup)
• Vendor Management (supplier evaluation) and face the audit (NABL, BIS, ISO and internal etc.) Monthly saving report share with Management (Business director) related to purchasing
• Manpower contract review (Back-office support, Facility (HK, Technical) and security)
• Preparing MIS and share with Management (Lab manager and Branch Head)
• Vendor Payment management (coordinate with finance AP and treasury team).

Recently we have established NEW lab in gurgaon location related to Leather and Footwear.

o All New equipment purchased (International and domestic vendor’s).

o Equipment delivers and Installation properly.

o NABL Celebration of all equipment done.

o Asset capitalized of equipment with coordination finance team.

Responsible for 5 office location in North region, approx. building maintenance area 150000 square Feet and located at Gurgaon office.

I have trained on IMS (Integrated Management System) ISO 9001:2005 / ISO 14001:2015 and 45001:2018 at December 2021 from SGS India, Certificate number: SGS/CBE/IMS/AW/64.

o Vendor Management of appraisal and review for yearly basis.

o Asset verification for all Company equipment and accessories.

o Office maintenance and repairs work.

o Administration Petty Cash handle.

o Printing Stationery maintain for inward and outward.

o Office Stationery stock register maintain and checking inward and outward.

o Courier Services of Domestic and International.

o Contracts and Office lease renewal coordinate with Corporate Legal team.

o Invoices processing and payment follow-up with Corporate finance.

o Creating Purchase Order’s (through Oracle) for Admin and supporting factions.

o AMC tracker (Office Lease and vendor contracts).

o Area Allocation (Coordinate with Business Head and update to Corporate Finance).

o Printing MIS report and send to Business Head.

o Punctuality report for all SGS staff and Outsource staff.

o Expenses reporting for Branch operation function.

o Sport event arrangement like. Cricket, Table tennis, Badminton etc.

o Housekeeping Service:

§ Coordinate with Agency with 100% staff attendance and Compliances document.

§ Housekeeping material stocks maintain and purchasing processing.

§ All compliance (PF, ESIC, Wages etc.) and provide the training and maintain the records.

§ Salary processing and coordinate with Agency.

§ Training records check.

o Pantry Services:

§ Maintain Quality standards for all Gurgaon offices.

§ Stocks maintained and purchasing for listed vendor and local market.

§ Provide the training for all pantry staff to service agency, coordinate with Agency.

§ Medical check-up coordination with agency for all pantry boys.

o Security Services:

§ Managing both manned and unmanned (CCTV) security.

§ Gate Passes Management.

§ Visitor Management

§ Inward and Outward Register Management

o Maintain Tracker:

§ Office Lease and Vendor Agreement

§ AMC / CMC tracker.

§ Office Compliances tracker

o Statutory Compliances for Gurgaon office with Help of consultant.

§ Pollution Control Board

§ Labour Department

§ Electrical Department

Fire Department

• Preparing of MIS related to PAN India Operations
• Dash Board maintaining on Weekly basis
• Preparing Budget report on quarterly basis like MIS, MBR, QBR, ABR etc
• Interacting with Circle heads, Regional Heads & MS Head for approvals and MIS
• Coordination with Circle offices for updates on operations
• Creating Purchase Order (ARP Resources & Operations requirement) processing through SAP
• Responsible for Stationery, Printing Material and Courier Services
• Vendor Management (Invoice reviews and Payment), interacting with vendor’s face to face or throw call, emails related Invoices, Payment and Escalation
• Responsible for handling recruitment activities and coordinating interviews at all levels
• Assisting in joining formalities including documentation, induction and maintaining personal file
• Responsible for the execution of training requirements for employees
• Arranging employee’s domestic & International travel which includes Visa, Ticketing, Forex, Accommodation & Car arrangements
• Negotiations with the hotels/guest houses, travel agencies and finalize contract for the best corporate rates
• Managing Employee Transport Services and Loose Taxi
• Organizing Conferences & Meetings
• Arrange the Monthly get together, Parties and events
• Responsible for employee life cycle logistical requirements.

Responsible for 4 office location in Delhi NCR region, but by virtue of being based out of corporate office have opportunity to collate and analyses data for all 13 location throughout India and presenting it to the management in form of MIS and 4Q’s for a monthly review.

Few of the direct responsibilities

Ø Facilities: Supervision all administration services in 4 Canon locations

o Housekeeping Service: Agency staff, stocks and compliance

o Pantry Services: Quality standards, stocks and training to agency staff

o Security: Managing both manned and unmanned security

o Office maintenance and repairs

o Others: Printing, Stationery & Courier Services

Ø Managing Transport Services

o Route Alignment

o On time tracking

Ø Vendor Management

o Identifying and Proposing with recommendation

o Contracts

o Reviews

Responsibilities for Pan India operations

Ø Telecom : Managing telecom service for Pan India, including supervision of all EPABX across 13 locations and creating records of each call made, for analysis,

o This has helped us choosing the right kind of deals with the service provider hence saving cost by 25% with 100% staff increasing.

Ø Managing attendance of all staff in Canon

o This includes capturing attendance of Virtual and Non Virtual staff.

o Making sure all days are accounted for or regularized by leaves.

Ø MIS

o Printing MIS report

o Punctuality report

Expenses reporting

• Responsible of overall Housekeeping and Maintenance of Canon Corporate office
• Responsible for overall Transport coordination i.e
• Employee transport and loose taxis
• Managing Mail Room/Courier, delivery and dispatch
• Managing Pantry Services
• Managing Printing for all branches, stock maintenance, ordering, delivery
• Responsible for stock maintenance, ordering for all Stationery requirements
• Managing systems like Access Control, EPBAX
• Verifying Invoices for all above activities
• MIS – Attendance Report and consumption usage report for all expenditure.