Meenakshi Gahlot
Program Assistant
Supertech Ecociti, Tower C 904 Near Felix Hospital,Uttar Pradesh
Summary
Attentive and personable Administrative Professional bringing 15 years of administrative support experience in dynamic office environments. Strong work history in document management, process improvement and compliance. Highly dependable, ethical and reliable support specialist that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
15
15
years of professional experience
2
2
years of post-secondary education
Work History
Program Assistant
Bill & Melinda Gates Foundation
New Delhi, Delhi
04.2016 - Current
- Provided direct administrative support to at least more than 27 DD/SPO’s within foundation since 2016.
- Organized more than 25 workshops/conferences/Retreats/field trips for various teams.
- To name few SPM, Family Planning, GE, Infectious Disease etc.
- Received five spot awards for providing exceptional support to program teams in last four years.
- Additional support provided other than BAU to Human resource team for organizing HR training sessions, logistics and maintaining record in 2017.
- Onboarding assistance provided to more than 11 people at various level in BMGF.
- Improved success of program by making proactive adjustments to Calendars, events etc.
- Gathered information and entered information into team programmatic share points including spreadsheets, documents and databases.
Executive Assistant
BlackRock
Gurugram, Haryana
04.2014 - 03.2016
- Planned and Organized Asia Pacific meet for Management and executive committee of Directors at Oberoi Gurgaon for 3 days.
- Provided support to Country Director preparing and reviewing Business operations dashboard for various meetings.
- Perform detailed business and data analysis of facilities and operations unit.
- Monitor and track progress of events projects across business unit, including team dashboards; assist in enforcement of team deadlines and schedules across programme.
- Monitor and evaluate country programme annual workplan and individual team programme workplans, including budget.
- Provided regular status updates to steering committee, stakeholder groups and executive leaderships.
- Organized Annual party for 2500 employees at Four Point Sheraton in 2015.
- Independently set up panel for identifying potential employees for Reward and Recognition ceremony in 2015.
- Received twice Best employee award of year.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Developed and updated spreadsheets and databases to track, analyze and report on Team performance.
- Created expense reports, budgets and filing systems for event management team.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
Executive Assistant to Senior Vice President, Vice President
Royal Bank of Scotland
Gurugram, Haryana
10.2008 - 03.2014
- Provide reporting capturing all team activities in retail banking.
- Assisted Program Change Management Process in tracking, updating, monitoring and payment of invoices.
- Responsible for coordinating training sessions for new resources entering Retail banking team.
- Prepared excel spreadsheets, reports and PowerPoint decks for meetings between cross functional team members.
- Hosted seven townhalls for Asia Pacific region at management level.
- Managed high volume calendars of SVP & VP heading a unit of 300 employees.
- Provided online system training to batch of 25 people in 2007 for Banking division.
- Received consecutive three Spot awards from 2009 – 2011.
Executive officer
ABN AMRO Bank
Gurugram, Haryana
01.2006 - 01.2008
- Organized credit card customer information and data for business operations in the system.
- Created excel spreadsheet to track customer data and perform an intense reconciliation process.
- Wrote weekly column on new features added to the credit card in the monthly employee magazine.
- Double checked travel logistics before movement.
- Handled administrative management, personnel issues and supply requirements for unit.
Education
Certified in Exercising Leadership And Foundation Principles Program From Harvard Online Business School -
Gates Foundation Project
Online 08.2020 - 09.2020
Certified in Preventive health care program -
University of Colorado
Online 08.2019 - 06.2020
Post Graduate Diploma - Aviation, Hospitality and Travel management, Humanities
Frankfinn Institute, Delhi University
New Delhi 08.2005 - 06.2006
Project Management 201 -
Gates Foundation Project
Online 11.2021 - 11.2021
Skills
Information management
Strategic Planning
MS excel and PowerPoint
Time management
Forward thinking
Timeline
Project Management 201 -
Gates Foundation Project
11.2021 - 11.2021
Certified in Exercising Leadership And Foundation Principles Program From Harvard Online Business School -
Gates Foundation Project
08.2020 - 09.2020
Certified in Preventive health care program -
University of Colorado
08.2019 - 06.2020
Program Assistant
Bill & Melinda Gates Foundation
04.2016 - Current
Executive Assistant
BlackRock
04.2014 - 03.2016
Executive Assistant to Senior Vice President, Vice President
Royal Bank of Scotland
10.2008 - 03.2014
Executive officer
ABN AMRO Bank
01.2006 - 01.2008
Post Graduate Diploma - Aviation, Hospitality and Travel management, Humanities
Frankfinn Institute, Delhi University
08.2005 - 06.2006