Meenakshi Singh
Udaipur
Summary
Organized and dependable candidate with 10 year of experience successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. To seek and maintain a full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem solving skills. Highly organized and efficient executive assistant with experience in both public and private sector administrative support. Skilled in managing complex schedules, coordinating executive meetings, and improving office workflows to enhance productivity. Successful in implementing new filing and organizational systems that increase efficiency in document management. Known for maintaining discretion with confidential information and effectively supporting senior executives by reducing their administrative burden.
Overview
16
16
years of professional experience
Work History
Executive Assistant to Vistage Master Chair
T2 Team
Remote
01.2024 - Current
- Calendar Management: Schedule and coordinate meetings, peer group sessions, and client appointments.
- Communications: Manage emails, calls, and correspondence, ensuring timely responses.
- Event Coordination: Organize Vistage peer group meetings, prepare materials, and handle logistics.
- Client Support: Serve as a primary contact for group members, managing inquiries and client records.
- Project Tracking: Assist in project management, ensuring deadlines and deliverables are met.
- Confidentiality: Handle sensitive information with discretion.
- Admin Support: Manage expenses, travel arrangements, and reports.
Assistant Manager - Director Secretariat
Indian Institute of Management Udaipur
Udaipur
- 12.2023
- Administrative Support: Providing secretarial assistance to ensure smooth management.
- Agenda Management: Maintaining executive schedules, planning appointments, board meetings, and conferences.
- Research and Presentations: Conducting research and preparing presentations or reports as assigned.
- External Engagements: Managing communications and engagements with external parties.
- MoU Handling: Manage the signing process, maintain records, and ensure proper documentation.
- Confidential Documents: Handling sensitive documents with discretion.
- Call and Calendar Management: Managing calls, scheduling appointments, and overseeing calendars.
- Travel Arrangements: Organizing travel logistics.
- Meeting Preparation: Preparing meeting minutes and agendas.
- Budget and Event Planning: Managing budgets and organizing institute events.
- Other Duties: Performing tasks as assigned by management.
Executive Assistant to the Head HR
Manovant Global
05.2021 - 01.2023
- Administrative Support: Scheduling meetings, processing invoices, and coordinating with internal teams on action items.
- Project Tasks: Vendor coordination for Non-Core SAP integration, maintaining commercial trackers, and ensuring timely task follow-ups.
- Data Management: Creating spreadsheets, filtering data, and preparing summaries of financial reoccurring expenses.
- Team Coordination: Overseeing internal and external teams, ensuring deadlines are met, and providing updates on assigned tasks.
- Marketing and Content: Developing marketing strategies, executing campaigns, creating social media content, and leveraging LinkedIn for networking.
- Financial Tasks: Managing invoices through QuickBooks and preparing financial reports.
- HR Support: Posting jobs, screening resumes, onboarding new hires, and assisting with IT setup.
- Travel Arrangements: Booking flights, hotels, and local transportation.
EA to the Founder
Turquoic
02.2020 - 12.2020
- Team Coordination: Managing internal and external teams, ensuring deadlines are met, and following up on tasks.
- Marketing: Developing strategies, executing campaigns, and creating social media content.
- LinkedIn Networking: Leveraging LinkedIn for communication and professional outreach.
- Administrative Tasks: Scheduling meetings, preparing reports, and screening calls/emails.
- Financial Management: Uploading invoices on QuickBooks and handling financial reports.
- Travel: Arranging flights, hotels, and local transportation.
On Direct Contract
Hindustan Zinc Limited
10.2014 - 12.2019
- Facility Management: Planned and coordinated installations and refurbishments in VIP bungalows; ensured upkeep of equipment and compliance with health and safety standards; conducted inspections to identify repair needs.
- Staff Supervision: Supervised facilities staff (custodians, technicians, groundskeepers) and external contractors; managed activities related to parking, waste disposal, and building security.
- Space Allocation: Allocated office space as needed and managed insurance plans and service contracts.
- Record Keeping: Maintained financial and non-financial records, performed analysis, and developed facility management programs focusing on preventative maintenance and cost minimization.
- Central Services Management: Planned and managed services such as reception, security, cleaning, and catering; obtained vendor quotes and negotiated contracts for cost-effectiveness.
- Team Coordination: Coordinated work between sales, service, logistics teams, and customers; prepared quotations and managed orders, invoicing, and dispatching.
- Travel and Event Planning: Organized travel arrangements for colleagues, managed group events, and handled hotel bookings.
- Office Administration: Oversaw office housekeeping, IT support coordination, and daily supply management; handled visitor management and meeting coordination.
- Vendor Management: Coordinated with various vendors for logistics and catering; managed guest house bookings and ensured guest requirements were met.
- Invoice Processing: Processed invoices through SAP for various services, ensuring timely payments.
- Budget Planning: Conducted monthly cost and expense analysis, prepared MIS reports, and collaborated with the HR/Admin head on budget planning based on actual expenses.
Executive Assistant to Regional Business Head
Aircel
Jaipur
06.2012 - 01.2013
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Maintained confidential records and files related to executive operations.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Greeted visitors warmly upon arrival at the office premises.
- Managed all aspects of catering needs for special events hosted by the organization.
- Oversaw inventory control processes ensuring availability of supplies at all times.
- Answered telephone calls from customers or clients providing assistance where necessary.
Security Assistant
Jet Airways at Jodhpur Airport
02.2009 - 06.2012
- Check-in Services: Assist passengers with check-in, issuing boarding passes and luggage tags.
- Baggage Handling: Manage loading and unloading of baggage; resolve lost or delayed luggage issues.
- Boarding Procedures: Facilitate orderly boarding by verifying tickets and passes.
- Customer Service: Provide information and assist passengers with inquiries and complaints.
- Flight Preparation: Prepare aircraft for departure and coordinate with flight crews.
- Safety and Security: Conduct safety checks and ensure compliance with regulations.
- Coordination with Teams: Collaborate with maintenance, catering, and cargo teams.
- Emergency Response: Respond to emergencies and follow protocols.
- Ground Transportation: Assist with arrangements for taxis and shuttles.
- Administrative Duties: Maintain records related to passenger handling and operational processes.
Education
Bachelor of Arts – B.A. -
Kamla Nehru Mahila Mahavidyalaya, JNVU
01.2009
Class-XII -
Sardar Children Senior Secondary School, RBSE
01.2006
Class-X -
Sardar Children Senior Secondary School, RBSE
01.2004
Skills
- Front-End supervision
- Team Building & Training
- Professional and mature
- Mail Management
- Invoice Processing
- Meeting planning
- Travel Arrangements
- File Organization
- Calendar Management
- Information confidentiality
Disclaimer
I hereby declare that the information furnished above is true to the best of my knowledge and belief.
Languages
- English
- Hindi
Timeline
Executive Assistant to Vistage Master Chair
T2 Team
01.2024 - Current
Executive Assistant to the Head HR
Manovant Global
05.2021 - 01.2023
EA to the Founder
Turquoic
02.2020 - 12.2020
On Direct Contract
Hindustan Zinc Limited
10.2014 - 12.2019
Executive Assistant to Regional Business Head
Aircel
06.2012 - 01.2013
Security Assistant
Jet Airways at Jodhpur Airport
02.2009 - 06.2012
Assistant Manager - Director Secretariat
Indian Institute of Management Udaipur
- 12.2023
Bachelor of Arts – B.A. -
Kamla Nehru Mahila Mahavidyalaya, JNVU
Class-XII -
Sardar Children Senior Secondary School, RBSE
Class-X -
Sardar Children Senior Secondary School, RBSE
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