Travel
MEGHA
Executive Assistance
Gurgaon
Summary
Experienced Executive Secretary provides comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills.
Overview
17
17
years of professional experience
2
2
Languages
Work History
Executive Assistant to COO
Renewpower private limited
10.2021 - Current
- Calendar Management, Meeting's setup with other Leadership
- Arranging Travel for Domestic & International COO & Directors
- Adding reimbursements domestic & International travel on HAPPY tool
- Manage daily schedule (set up travel, speaking engagements)
- Setting up conference calls meetings with clients
- Organizing working lunch for COO & Director's
- Vendor Management
- Sending formal communication to business
- Helping other directors and team as well when require
- Arranging currency for travel as per the country visit
- Keeping confidential documents in place
- Arranging invitation letters (for visa purpose) for overseas visitors / COO and Directors
- Interface for printing of business cards, as per their Logo and design
- Coordinating Visa services
- Arranging Special Cab requirements for Business
- Event management for clients
- Arranging invitation letters (for visa purpose) for overseas
- Coronations daily and upcoming meetings
- Making Minutes of meeting
- Arranging birthday celebration.
Executive Assistant to Country Head
Softbank India (SB Energy Softbank Group)
12.2019 - 09.2021
- Arranging Travel for Domestic & International
- Calendar management
- Updating Portfolio companies list as per the updates
- Arranging video or audio interviews with Media people
- Updating Bio of Country head on monthly basis
- Writing introduction emails to Government and companies on behalf of country head
- Making and updating important points for global weekly calls
- Making presentation whenever require
- Making Minutes of meeting
- Filling up the expense reimbursement of travel or personal on Concur (SAP)
- Organizing Town hall
- Setting up conference calls
- Sending formal communications to internal and external business heads
- Helping Director of government affair as well when ever require
- Arranging currency for travel as per the country visit
- Keeping confidential documents in place
- Arranging invitation letters (for visa purpose) for overseas
- Arranging Special Cab requirements for Country head
- Ordering visiting cards
- Reminding important follow-ups to Country head
- Editing documents for Country head
- Arranging parties for business and team
- Organizing working lunch and Dinner
- Booking Meeting rooms for meetings
- Making invoices on monthly basis
- Arranging video or audio interviews with Media people
- Arranging Speaker session Zoom based or Live.
Executive Assistant to CFO
Apollo Logisolutions Limited
01.2019 - 07.2019
- Supporting the CFO with Administrative tasks
- Calendar management
- Following up with internal stakeholders on documentation
- Making presentation whenever require
- Making Minutes of meeting
- Filling up the expense reimbursement of travel
- Arranging Travel for Domestic & International
- Organizing Town hall
- Setting up conference calls
- Sending formal communications to internal and external business heads
- Helping other directors and team as well when ever require
- Arranging currency for travel as per the country visit
- Keeping confidential documents in place
- Arranging invitation letters (for visa purpose) for overseas
- Arranging Special Cab requirements for CFO and Business
- Ordering visiting cards
- Reminding important follow-ups to CFO
- Editing documents for CFO
- Arranging parties for business and team
- Organizing working lunch and Dinner
- Booking Meeting rooms for meetings
- Keeping confidential documents in place.
Executive Assistant
Expedia
05.2013 - 01.2019
- Calendar Management, Meeting's setup with other Leadership on behalf of VP & Directors
- Filling up the expense of Director's & VP for the reimbursement
- Managing Travel arrangements for VP & Directors
- Manage daily schedule (set up travel, speaking engagements)
- Setting up conference calls
- Organizing Town hall Director's & VP
- Organizing working lunch for Director's & VP
- Vendor Management
- Sending formal communication to business
- Helping other directors and team as well when require
- Arranging currency for travel as per the country visit
- Scheduling meetings and appointments
- Keeping confidential documents in place
- Web check in / Seat selection / set food preference for VP & Directors travel
- Arranging invitation letters (for visa purpose) for overseas visitors / VP and Directors
- Interface for printing of business cards, as per their Logo and design
- Coordinating Visa services for VP & Directors
- Creating DL'S for teams, Facilitating meetings
- Arranging Special Cab requirements for Business
- Event management for various Business units as may be required
- Arranging Off site, as per requirement, with Transport arrangements
- Ordering and fulfilling needs of visiting cards
- Swags Ordering for teams
- Arranging Special Cab requirements for Business.
Executive Assistant (EA)
Ernst & Young
09.2011 - 05.2013
- Maintain filing system, liaise with various departments (incl
- Admin) and with PN Writers to maintain the records & files
- GTES
- Filing time sheets and expense reports & maintaining records for future reference
- Tracking Payments & Reimbursements
- Tracking DNPC reversals for their Partners
- GFIS
- Data entry for client and engagement set up / Code set up in GFIS for their respective Partner's engagements
- Track non billable production, account receivables & WIP on a weekly basis with the managers reporting to their Partners on a weekly basis
- Generate NER & WIP reports from GFIS
- Raising invoices
- Assistance in processing write-ups and write-offs as instructed
- Build and maintain engagement files and client folders
- Preparing credit note/ invoice reversals
- Maintain QRM files with the all the relevant documents, checklist
- Timely set up of engagement codes.
Department coordinator
ERICSSON
10.2010 - 01.2011
- Monitor department budget, process check requests, purchase orders, and petty cash receipts, and order equipment/supplies from outside vendors
- Coordinate weekly events
- Monitor and order office supplies
- Relieving and joining formalities
- Organizing travel arrangements and hotel bookings
- Organizing official meetings and parties
- Making timesheets for payroll
- Responsible to arrange meeting and appointments for Director
- Preparing minutes of meetings for Director
- Organizing flowers for department employees and managers on birthdays and anniversaries on behalf of company
- Calendar management
- Letter drafting.
Service Support coordinator (EA)
Nokia Siemens Networks
07.2008 - 10.2010
- CBRE Scorecard Management
- Statistical analysis of data from different regional heads
- Maintaining Progressive Tracking documents
- Conduction of knowledge sharing sessions
- HSE & OHS Reports mgmt
- H.C data management
- Supporting Country Manager & Team – With Matrix having Analytical & Strategic ExecutiveSummary
- Maintaining all regions Attendance Record
- Maintaining an updated Tracking Sheet of all employees
- Handle all queries and proper routing of requests of global reports with deadlines
- Maintaining all global training records
- Preparing Minutes of meeting
- Responsible to arrange meeting appointments for (LM).
Front Desk Executive
WNS Travel BPO
05.2007 - 06.2008
- Attended phone calls, concluded the nature of calls and assisted callers to the proper department
- Successfully organized appointments between employees and clients
- Kept detailed messages from the person called upon, containing name, call timing and business nature
- Accepted and distributed messages and mails to proper departments and employees
- Developed productivity of management by arranging bi-monthly meetings to talk about accomplishments, matters and room for enhancement.
Education
Bachelor of Arts - Art
Global Open University
Dimapur, India 04.2001 -
Skills
Organized with time-management skills, allowing me to prioritize workflow and meet deadlinesundefined
Additional Responsibility
- Taking care of Access issues of Clarity tool
- Adding projects for resource at Clarity
- Data Updating in clarity tool
- Weekly Projects closing
- Time reporting open and close
- JIRA issues handling
- Updating Post to WIP
- Updating job profile in Clarity of resources
- Invalid Transaction errors
- Adding Admin Projects and Tasks for New resources
- Fixed invalid department errors.
- Fixed Missing or invalid or inactive input type
- Fixed Invalid Entity Location errors.
- Syncing resource e-mail ids on Clarity tool
- Helping Manger in Adding Projects for resource
- Updating big data in tool time to time as per instructions
Personality Traits
- Good leadership & Communication skills.
- Ability to work hard and smart and learn quickly on the job.
- Ability to coordinate efficiently with different teams.
- Work effectively with subject experts.
- Proactive.
- Honest
- Self-Confident
- Self -Discipline
Personal Information
- Date of Birth: 10/14/1987
- Nationality: Indian
- Marital Status: Married
Interests
Cooking
Planting
Socializing
Timeline
Executive Assistant to COO
Renewpower private limited
10.2021 - Current
Executive Assistant to Country Head
Softbank India (SB Energy Softbank Group)
12.2019 - 09.2021
Executive Assistant to CFO
Apollo Logisolutions Limited
01.2019 - 07.2019
Executive Assistant
Expedia
05.2013 - 01.2019
Executive Assistant (EA)
Ernst & Young
09.2011 - 05.2013
Department coordinator
ERICSSON
10.2010 - 01.2011
Service Support coordinator (EA)
Nokia Siemens Networks
07.2008 - 10.2010
Front Desk Executive
WNS Travel BPO
05.2007 - 06.2008
Bachelor of Arts - Art
Global Open University
04.2001 -
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