Combat sports
Mehbub Rahaman
Administration & Facilities Management
Hyderabad
Summary
Dedicated and proactive Assistant Manager – Administration with a strong track record of ensuring smooth office operations, managing travel desk activities, and coordinating with vendors to maintain efficient service delivery. Committed to providing exceptional employee support and fostering a productive work environment. Skilled in streamlining administrative processes, optimizing resource utilization, and enhancing overall operational efficiency.
Overview
10
10
years of professional experience
5
5
years of post-secondary education
3
3
Languages
Work History
Assistant Manager – Administration
Abhibus
05.2024 - Current
- Company Overview: Le Travenues Technology Ltd.
- Ensure seamless day-to-day administrative operations across office functions.
- Oversee repair, maintenance, and upkeep of office infrastructure ensuring safety, hygiene, and efficiency.
- Manage real estate and facilities, including space optimization and lease coordination.
- Liaise with landlords for operational matters, space modifications, and employee safety awareness activities.
- Organize safety-related initiatives such as fire evacuation drills, emergency response drills (fire, earthquake, bomb threat), and wellness campaigns.
- Identify and onboard competitive vendors after thorough market research and rate negotiations.
- Raise purchase orders (POs), process invoices, and manage office space rentals in alignment with budget allocations.
- Ensure vendor compliance with internal procurement and operational policies.
- Oversee domestic travel arrangements for employees across various modes: flights, trains, buses, cabs, and hotel bookings.
- Implement cost-effective travel solutions ensuring employee safety and adherence to company travel policies.
- Monitor and control travel expenditures, delivering detailed monthly MIS and cost reports.
- Ensure administrative and financial processes adhere to internal policies and statutory compliance.
- Support internal and external audits through proper documentation and process alignment.
- Facilitate onboarding of new employees, including workspace orientation, issuance of ID/access cards, and provisioning of welcome kits.
- Ensure proper deactivation of access controls and recovery of assets during employee exits via structured NDC processes.
- Conceptualize and execute internal events such as New Year, Diwali, and Christmas celebrations with décor and catering.
- Organize corporate and employee welfare events, fostering engagement and team building.
- Prepare and maintain monthly reports covering budgets, invoices, travel spends, GRNs, courier logs, and administrative expenses.
- Maintain accurate and organized records of all administrative activities for transparency and decision-making.
- Assist HR and leadership teams in strategic space planning and administrative process improvement.
- Manage courier services, office supplies, and general inventory for operational readiness.
- Oversee AMC contracts, service providers, and utility bill reconciliations.
- Le Travenues Technology Ltd.
Senior Executive - Facilities cum Site Lead
Jones Lang LaSalle Property Consultant Pvt Ltd
06.2022 - 05.2024
- Ensuring smooth day-to-day operation.
- Raising POs, Budgeting, Processing of Invoices and Rentals.
- Ensuring adherence to policies and compliance.
- Ensuring repairs and maintenance.
- Ensuring mandatory trainings for PAN India Team.
- Processing the JLL invoice for the client.
- Ensuring SOP training of PAN India team.
- Handover of projects for new office.
Executive - Facilities
Jones Lang LaSalle Property Consultant Pvt Ltd
05.2018 - 06.2022
- Preparing Reports.
- Handling client requests.
- Ensuring site upkeep.
- Site walk rounds for snags.
- Trainings to subordinates.
Food & Beverage associate
Trident Hotels
06.2017 - 05.2018
- Handling Banquets events.
- Handling business center operations.
- Handling of banquet bar operations & Inventory.
Intern
The Oberoi Udaivilas
07.2015 - 11.2015
- Company Overview: Udaipur, Rajasthan
- As a part of Course Curriculum undergone four months of training in all core dept.
- Udaipur, Rajasthan
Education
B.Sc. - Hospitality management & Hotel administration
Institute of Hotel management Shri shakti
01.2014 - 01.2017
Intermediate - Commerce
Lucknow public school
01.2011 - 01.2013
Skills
MS Office Proficiency
Event Management
Emergency Situations Handling
Budget Planning
Communication
Negotiation Skills
Situational Awareness
Operations management
Team leadership
Cost reduction
Accomplishments
- Two times National champion in Mix martial arts – Delhi 2021, 2022.
- As a CR successfully organized our college fest – Hyderabad 2016.
- Became college representative 2016-17 IHM - shri shakti.
- Winner of Intercollege wrestling championship – Lucknow 2014.
- Winner under 18 state boxing championship – Uttar Pradesh 2011.
Internship
Intern, The Oberoi Udaivilas, Udaipur, Rajasthan, 07/01/15, 11/30/15, As a part of Course Curriculum undergone four months of training in all core dept.
Leadership Experience
- Successfully led the relocation IQVIA Hyderabad office.
- Successfully led the making of IQVIA SOP’s.
- Successfully led the relocation of HSBC office.
Interests
Athletic sports
Fitness Trainer & Combat Trainer
Combat Trainer
CrossFit Trainer
MMA fighter
Timeline
Assistant Manager – Administration
Abhibus
05.2024 - Current
Senior Executive - Facilities cum Site Lead
Jones Lang LaSalle Property Consultant Pvt Ltd
06.2022 - 05.2024
Executive - Facilities
Jones Lang LaSalle Property Consultant Pvt Ltd
05.2018 - 06.2022
Food & Beverage associate
Trident Hotels
06.2017 - 05.2018
Intern
The Oberoi Udaivilas
07.2015 - 11.2015
B.Sc. - Hospitality management & Hotel administration
Institute of Hotel management Shri shakti
01.2014 - 01.2017
Intermediate - Commerce
Lucknow public school
01.2011 - 01.2013