MINAL ABIGAIL
Karnal
Summary
Administrative Executive experienced in procurement administration, calendar and travel management, HR coordination, and event management. Delivered impactful dashboards and MIS reports through advanced Excel skills and utilization of Microsoft Copilot and ChatGPT for data efficiency. Focused on enhancing team collaboration and operational effectiveness while pursuing an MBA.
Overview
4
4
years of post-secondary education
14
14
years of professional experience
Work History
Administrative Executive
Dynpro India private limited
Gurgaon
05.2023 - Current
- Deployed at client Suntory Global Spirits, Gurgaon, Haryana.
- Manage calendars for leadership, scheduling meetings and resolving conflicts to optimize time management.
- Plan and execute internal events, managing logistics from planning through delivery.
- Coordinate procurement activities across Finance, Legal, and Business teams to keep purchasing aligned with organizational needs.
- Managed end-to-end purchase orders using SAP MM and SAP Ariba, ensuring accuracy and timely processing to facilitate procurement efficiency.
- Raise and track ServiceNow requests to resolve procurement and administrative issues efficiently.
- Supported vendor onboarding and compliance, fostering strong working relationships with external partners to ensure seamless integration.
- Build and maintain dashboards using Excel to track key metrics and support data-driven decision-making.
- Leverage Microsoft Copilot and ChatGPT to generate summaries and streamline data-related tasks, improving turnaround time.
- Beam Suntory is a global leader in premium spirits, with a portfolio of iconic brands.
- Analyzed data and created dashboards to present findings to leadership.
- Implemented data quality checks to ensure accuracy and reliability of analyses.
- Managed multiple projects simultaneously while adhering to strict deadlines.
- Conducted research to determine the best methods for collecting, analyzing, and interpreting data.
- Analyzed and tracked data to prepare forecasts and identify trends.
- Gathered and organized data to analyze current industry trends.
Account Manager
Amiga Informatics
Noida
04.2022 - 05.2023
- Managed multiple accounts simultaneously while meeting deadlines.
- Acted as main point of contact in matters relating to client concerns and needs.
- Provided training and guidance to new Account Managers.
- Prepared monthly financial statements for each account.
- Negotiated contracts with clients to maximize profitability.
- Onboarded new team members to integrate into organization.
- Collaborated with clients including Public's Resources, e-Clerks, Persistent System, and HealthEdge to address their needs.
- Managed recruitment strategies to attract top talent in competitive markets.
- Collaborated with hiring managers to define job requirements and candidate profiles.
- Conducted interviews to evaluate candidate qualifications and cultural fit for roles.
- Implemented onboarding processes to ensure smooth transitions for new hires.
- Facilitated training sessions to enhance team skills and recruiting techniques.
- Managed external recruiters by providing clear instructions about job openings.
- Built relationships with external partners to enhance recruitment efforts and outreach.
- Advised hiring managers on best practices for interviewing candidates.
- Conducted interviews with potential candidates to assess skills and qualifications.
- Tracked applicant flow data and provided regular reports to senior management.
- Maintained accurate records of all recruitment activities using applicant tracking systems.
- Collaborated with HR team members to ensure compliance with employment laws and regulations.
Administrative Assistant
Dynpro India Private Limited
Gurgaon
08.2020 - 04.2022
- Deployed at Suntory Global Spirits, Gurgaon, Haryana.
- Coordinated executive schedules and managed calendar appointments effectively.
- Coordinated meetings by managing logistics, resulting in seamless execution.
- Organized travel arrangements including flights, hotels, and itineraries for executives.
- Organized travel arrangements for executives, ensuring timely and efficient itineraries.
- Managed office correspondence and communication efficiently.
- Assisted in preparing presentations and reports for board meetings, contributing to informed decision-making.
- Monitored incoming emails and responded accordingly in a timely manner.
- Facilitated communication between different departments within the organization.
- Assisted in preparing presentations and reports for board meetings and stakeholders.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation for daily business activities.
- Oversaw daily processing of invoices and reports to ensure accuracy and timeliness.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Inputted data into spreadsheets using Microsoft Excel to support data management.
- Handled confidential documents in an organized fashion according to established protocol.
- Composed letters, memos, reports, emails, and presentations for management staff.
- Scheduled appointments between clients and customers and internal staff members.
- Processed invoices for payment using accounting software applications.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
Account Manager
Dynpro India Private Limited
Mohali
06.2018 - 08.2020
- Assisted senior manager in contractor hiring for SAP and analytical roles at Bunge India Private Limited.
- Assisted senior manager with various administrative tasks in the office.
- Recruited skilled professionals for SAP FSCM, FICO, GRC, MM, and RPA roles to support company projects.
- Developed recruitment strategies to attract top talent across various departments.
- Coordinated candidate screening processes to ensure quality and fit for positions.
- Managed onboarding processes to enhance new employee integration into company culture.
- Analyzed recruitment metrics to improve efficiency and effectiveness of hiring efforts.
- Assessed applicant tracking systems performance metrics in order to optimize efficiency of recruitment processes.
- Provided assistance to senior manager with administrative activities in daily operations.
IT Recruiter
VHL Technologies
08.2017 - 04.2018
- Led full-cycle IT recruitment, overseeing sourcing, screening, and offer negotiation.
- Collaborated with hiring managers to understand specific job requirements.
- Sourced candidates using various job boards and social media platforms.
- Conducted interviews to assess candidate qualifications and fit.
IT Recruiter
Bridge Technologies
07.2016 - 07.2017
- Collaborated with hiring managers to define job requirements and ideal candidate profiles.
- Recruited technical professionals for diverse IT roles to meet organizational staffing needs.
- Sourced qualified candidates through multiple job boards and social media platforms.
- Conducted initial phone screenings to assess candidate qualifications and fit.
Senior Technical Recruiter
eSolutions
02.2014 - 07.2016
- Managed full-cycle IT recruitment, executing sourcing, screening, and onboarding to align talent with organizational needs.
- Developed candidate sourcing strategies to attract top technical talent.
- Conducted in-depth interviews to evaluate candidate qualifications and fit.
- Collaborated with hiring managers to define job requirements and expectations.
Technical Recruiter
Betasoft Technologies
05.2012 - 02.2014
- Collaborated with hiring managers to identify technical staffing needs.
- Sourced and onboarded IT professionals, fulfilling specific client staffing requirements.
- Sourced candidates through job boards, social media, and networking events.
- Developed job descriptions for various technical roles across multiple domains.
Education
MBA -
Manipal University Jaipur
07.2026 - 07.2026
B.Tech. -
Punjab Technical University
Ludhiana 05.2007 - 05.2011
Skills
- Administrative Operations
- HR Coordination
- Procurement Administration
- Vendor Management
- Project Coordination
- Calendar Management
- Travel Management
- Event Management
- Task Management
- Scheduling appointments
- Travel arrangements
- Document Management
- File organization
- Report preparation
- Meeting planning
- Resource management
- Dashboard creation
- Data analysis
- Data visualization
- Performance tracking
- Vendor Coordination
- Vendor compliance
- Procurement software
- Supply chain tools
- Productivity tools
- AI tools
- Team collaboration
- Stakeholder Coordination
- Client relations
- Organizational skills
- Time management
- Multitasking
- Problem solving
- Effective communication
- Verbal communication
- Research
- Presentation preparation
- Event planning
- Administrative support
- Administrative background
- Microsoft office
- Data tracking
- Report generation
- Data tracking
- Administrative support
Timeline
MBA -
Manipal University Jaipur
07.2026 - 07.2026
Administrative Executive
Dynpro India private limited
05.2023 - Current
Account Manager
Amiga Informatics
04.2022 - 05.2023
Administrative Assistant
Dynpro India Private Limited
08.2020 - 04.2022
Account Manager
Dynpro India Private Limited
06.2018 - 08.2020
IT Recruiter
VHL Technologies
08.2017 - 04.2018
IT Recruiter
Bridge Technologies
07.2016 - 07.2017
Senior Technical Recruiter
eSolutions
02.2014 - 07.2016
Technical Recruiter
Betasoft Technologies
05.2012 - 02.2014
B.Tech. -
Punjab Technical University
05.2007 - 05.2011