Misty White
Indianapolis
Summary
Experienced Event Coordinator offering more than 14 years expertise in planning events such as weddings, sweet sixteen, company picnics, and company holiday events. Accomplished in managing event planning activities from start to finish. Client-focused Sales Representative providing solutions to customers. Solid understanding of Microsoft Office, Caterease software and multiplier phone system. Sales professional and expert in the Food and Beverage industry. Exceptional communicator who consistently exceeds goals and company expectations.
Overview
16
16
years of professional experience
Work History
Event Coordinator
Malone's Catering
Indianapolis
11.2004 - 01.2021
- Generates repeat clients by organizing and executing events. Manages administrative duties for all event planning. Including: contract signing, account collections, event bookings and event management.
- Fulfills obligations, including: communicating with clients, Catering Director and Owners to schedule and coordinate all staff and vendors for events. Management of budget and administration. Day of event coordination. Applies leadership skills by developing status reports on activities related to the planning, scheduling, cancellation, inquiries, resourcing, proposal development for various events. Evaluates existing plans, processes and events planning services to identify opportunities for improvement.
- Interviews clients to understand client's establish budgets and determine timelines for venue selection, guest list finalization, of rehearsal, ceremonies, and receptions. Coordinates and directs all vendors for all rehearsals, pre-ceremonies and reception events.
- Onsite supervisor of a team of 5 to 20, including caterers, audio-visual technicians, and facility management team. Attends bridal industry events to promote services and build relationships with prospective vendors and future clients.
- Analyzes all documents for appropriate filing. Answers average of 25 to 75 calls, emails and faxes per day, addressing customer inquiries, solving problems and providing new product information. Manages details such as payments, account information and call logs into Caterease and Microsoft software.
- Performs initial client assessment and analysis to begin planning the event. Copies, logs and scans supporting documents and places all information in client files.
- Assists various business groups with planning and successfully coordinating their events. Verifies data integrity and accuracy. Assists with all customer requests via phone, fax, social media and email.
Education
High school diploma - Advanced accounting and math
Triton High School
Fairland, INSkills
- Clerical experience
- Inventory Control
- Event management
- Proposal Writing
- Office Management
- Sales Management
- Bartender Experience
- Computer literacy
- Leadership Experience
- Dinner Service Planning
- Office experience
- Money Handling
- Event Marketing
- QuickBooks
- Microsoft Excel
- Microsoft Office
- Microsoft Outlook Calendar
- Computer skills
- Event Coordination
- Management
- Conflict Resolution
- Salesforce
- Presentation Skills
- Administrative experience
- Document Scanning
- Data Management
- Networking Venue Selection
- Organizational skills
- Accounts Receivable
- Data Entry
- Skilled in Caterease and Microsoft
- Public Relations
- Typing
- Vendor and Contract Negotiations
- Event Sales Scheduling, Meeting and Planning
- Clerical Support
- Strong Verbal Communication
- Account Management
- Microsoft Word
- Project Management
- Customer service
- Interpersonal and Written Communication
- Multi-line Phone Systems
- Self-Motivated
- Recruiting
- Strategic Planning
- Facilities Management
- Outside Sales
- Hospitality Experience
- Culinary Experience
- Food Preparation
- Client Assessment and Analysis
- Serving Experience
- Catering Experience
- Front desk
- Financial Report Writing
- Organized Budgeting and Finance
- Microsoft Outlook
- Business Development
- Personal Assistant Experience
- Heavy lifting
- Accounting
- Branding
- Operations Management
- Social Media Management
- Google Docs
- Phone etiquette
- Budget management
- Vendor coordination
- Contract negotiation
- Event marketing
- Customer relationship management
- Project planning
- Target audience analysis
- Market research
- Team coordination
- Problem solving
- Effective communication
- Attention to detail
- Time management
- Leadership skills
- Proficiency in raisers edge
- Digital marketing
- Meeting planning
- Volunteer management
- Vendor relationship management
- Staff management
- Conference preparation
- Corporate events planning
- Event billing
- Budget development
- Vendor and contract negotiations
- Database management
- Adaptability and flexibility
- Scheduling
- Client meetings
- Event planning
- Fundraising events
- Special events planning
- Records maintenance
- Business administration
- Multitasking and organization
- Events planning trends
- Room setup and breakdown
- Catering coordination
- Cost estimating
- Business growth
- Vendor relations
- Schedule management
- Sales contract management
- Event calendar management
- Proposal writing skills
- Events requirements gathering
- New business development
- Financial reporting
- Verbal and written communication
- Transportation management
- Problem-solving
- File management
- Client relationship development
- Conflict resolution
- Onsite execution
- Sponsorship development
- Guest relations
- Market analysis
- Vendor sourcing
- Menu planning
- Venue selection
- Sales expertise
- Social media marketing
- Event sales
- Operations oversight
- Audio-visual setup
- Fundraising
- Promotional material design
Timeline
Event Coordinator
Malone's Catering
11.2004 - 01.2021
High school diploma - Advanced accounting and math
Triton High School