Mithrapathy K S

HR & Statutory Compliance Professional

Employee Relations & Welfare

· Effectively handled employee grievances and ensured their welfare through prompt resolutions and support.

· Managed gratuity processes, ESI card issuance, PF withdrawals, and transfer form collections, including income tax declaration and proof collection.

· Supported cases involving medical emergencies through benevolent fund processes and managed accidental death pension claims and EPFO death claims (PF, Pension & EDLI).

HRMS & MIS Management

· Maintained and updated HRMS and MIS reports, ensuring data accuracy and reliability.

· Managed monthly attendance collection and facilitated minimum wage compliance across regions.

· Delivered half-yearly and annual MIS presentations to management, showcasing compliance metrics, risk mitigation, and team achievements.

Client & Payroll Coordination

· Collaborated with clients to meet requirements, secured monthly paysheet approvals, and ensured timely payroll processing.

· Provided invoice supporting documentation and maintained compliance with statutory remittances, generating monthly challans for 12,000 employees, with a financial value of ₹4 crores.

Statutory Compliance & Audits

· Managed statutory remittances and ensured timely filing of half-yearly and annual returns, including POSH and unpaid accumulation returns.

· Prepared monthly statutory audit documents for online portals and direct submissions (Simpliance Portal, C-QUEL, RBI Audit).

· Handled inspections and notices from labor offices, ESIC, and EPFO, ensuring timely resolution and compliance.

License Management

· Oversaw maintenance and renewal of 79 CLRA licenses, including amendments for various sites.

· Managed licenses such as S&E, CLRA, FSSAI, and PASARA, ensuring adherence to legal and organizational requirements.

Documentation & Record Keeping

· Maintained comprehensive trackers for audits, statutory compliance filings, labor notices, and penalty notices.

· Ensured accurate documentation of benevolent fund incidents and statutory returns.

Team Leadership & Training

· Directed a team by conducting daily teleconversations, assigning tasks, addressing knowledge gaps, and following up on reminders.

· Trained team members on statutory and organizational updates to enhance productivity and compliance awareness.

Risk Management & Mitigation

· Proactively addressed labor notices to prevent legal complications and ensured on-time statutory payments to avoid penalties or interest charges.

HR Professional – EPFO and Employee Relations Management at Royal Enfield

EPFO Administration (PAN India)

• Managed EPFO processes for Royal Enfield employees across India, collaborating with the organization’s EPFO Trust and Government EPFO sector.
• Oversaw the EDLI scheme through LIC and handled the superannuation process with precision and adherence to statutory requirements.
• Processed UAN generation for new joiners, updated date-of-leaving details for relieving employees, and ensured seamless transitions for employees promoted to EPFO Trust management.

Employee Grievance Resolution

• Addressed daily employee grievances efficiently via emails and phone calls, ensuring swift resolutions and high employee satisfaction.
• Handled complex queries and claims, including PF settlements, pension processing, death claims, advances, and monthly pensions for retirees.

Claims and Settlement Management

• Streamlined claims processes by coordinating with stakeholders and resolving individual employee concerns.
• Ensured timely processing of retirement benefits, fostering trust and satisfaction among employees.

HR Professional – TalentPro (Part of Briley Group)
HR Services in Payroll, Staffing, Compliances, Recruitment, and Training

Client Management (Total Headcount Managed: 2000)

• Served prominent clients, including International Paper, Coffee Day, Hindustan Coca-Cola, Raymond, Hindustan Unilever Limited, and Titan.
• Ensured seamless HR support and compliance for a diverse client base.

Employee Relations & Welfare

• Managed employee relations, effectively addressing grievances and concerns.
• Regularly interacted with employees to foster a positive work environment.
• Resolved queries related to salary slips, leaves, attendance, reimbursements, and employment letters with precision and efficiency.

HRIS & MIS Maintenance

• Maintained and updated employee databases, ensuring accuracy and confidentiality of personnel records.
• Generated and distributed employee codes promptly upon onboarding.
• Issued various employee letters, including appointment, revision, contract renewal, warning, termination, and employment certificates.

Statutory Compliance

• Oversaw statutory compliance, including ESI, PF, TDS, and Professional Tax deductions and remittances.
• Prepared and submitted monthly compliance reports for PF, ESI, and other statutory contributions.
• Facilitated gratuity processing, ESI card issuance, and PF withdrawal/transfer for employees.
• Provided expertise in handling statutory-related queries and final settlements for resigned employees.

Client Coordination

• Strengthened client relationships through effective communication and monthly visits.
• Collected and validated monthly attendance for payroll processing.
• Coordinated onboarding processes to ensure a smooth transition for new employees.

Exit Formalities

• Managed end-to-end exit processes, including clearance forms, notice period management, and full-and-final settlements.
• Issued exit letters and recovered company assets, such as badges and ID cards, from exiting employees.