MITTAALI K SHARMA
Executive Assistant
Gurgaon,Haryana
Summary
Executive assistant with 14 years of experience supporting C-suite executives in multinational FMCG and hospitality sectors. Expertise in managing complex calendars, international travel logistics, and board coordination. Proven track record in delivering large-scale events and managing tender tracking with discretion and cultural sensitivity across GCC, US, APAC, and Europe.
Overview
1
1
Certification
15
15
years of professional experience
Work History
Executive Assistant to CEO & CFO
Tenneco Clean Air India Limited
06.2025 - Current
- Provide high-level executive support to the CEO and CFO, managing complex calendars, meetings, and priorities.
- Managed executive calendars and scheduled meetings efficiently across multiple time zones.
- Coordinate domestic and international travel, including visas, itineraries, and expense tracking.
- Prepared correspondence, reports, and presentations for internal and external stakeholders.
- Act as a trusted liaison between leadership, board members, investors, auditors, and internal stakeholders.
- Support leadership reviews, governance meetings, and follow-ups with accurate MoMs and action tracking.
- Handle confidential information with discretion while ensuring seamless day-to-day operations of the CEO & CFO offices.
- Handle IPO, Roadshow events end to end.
- Organized company events and meetings to enhance team collaboration and communication.
- Liaised with departments to facilitate project coordination and information sharing.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Managed daily invoices, reports and proposals.
- Managed Expenses and reimbursements of leaders.
Executive Assistant to CEO & Chief of Staff (Virtual)
Apolis India Pvt. Ltd. (Kinestry | Welcome Groups | Parkroll)
California, United States
04.2022 - 05.2025
- Provided high-level remote EA support to the CEO across multiple global entities.
- Managed complex, multi-timezone calendars, and international travel planning.
- Coordinated executive schedules and managed calendar appointments for senior leadership.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Managed travel arrangements and itineraries for executives across various business functions.
- Acted as liaison with the Board of Directors, coordinating meetings and documentation.
- Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
- Facilitated communication between departments to streamline operational processes.
- Ensured smooth coordination between global teams, while maintaining strict confidentiality.
- Supported CEO outreach, leadership events, and strategic communications.
- Organised meetings, prepared agendas, and documented meeting minutes for stakeholders.
- Assisted in organising conferences, seminars, and other events.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Scheduled and confirmed appointments for clients, customers, and executives to maximise time management.
- Monitored incoming emails and responded accordingly in a timely manner.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Assisted in project management tasks to support team initiatives and deadlines.
- Maintained confidential files and records in compliance with company policies.
Executive Assistant - Vice President, Strategy & Insights
Coca-Cola India Pvt. Ltd.
Gurugram
01.2016 - 03.2022
- Provided end-to-end executive support to the Vice President and leadership team.
- Managed calendars, domestic and international travel, meetings, and reporting cycles.
- Organized leadership meetings, corporate events, and executive reviews.
- Coordinated vendors and supported financial and administrative operations.
- Liaised with internal teams to streamline communication processes.
- Maintained office supplies and managed vendor relationships efficiently.
- Developed travel itineraries for executives, ensuring timely arrangements.
- Supported event planning for corporate functions and team-building activities.
- Maintained confidential records and files related to executive operations.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Managed daily invoices, reports and proposals.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Ensured that all relevant paperwork was completed accurately prior to submission for approval.
- Managed and tracked expenses to meet company budget requirements.
- Handled confidential information with discretion and integrity.
HR Specialist & Executive Assistant to HR Country Head
Nokia India Pvt Ltd/Microsoft
Gurugram
01.2014 - 12.2015
- Managed recruitment process, overseeing job postings and candidate screenings to identify top talent.
- Managed employee onboarding processes and documentation for new hires.
- Coordinated executive activities for HR leadership, facilitating project management and ensuring alignment with organisational goals.
- Assisted with company-wide HR initiatives and leadership communications.
- Collaborated with management on employee performance evaluation processes.
- Conducted interviews and sourced talent to enhance recruitment initiatives and support team growth.
- Conducted employee surveys to gather feedback on workplace satisfaction.
- Conducted exit interviews with departing employees to identify areas of improvement in the organization.
- Managed confidential HR documentation and sensitive organizational processes.
- Maintained employee records and confidential information in HR systems.
- Coordinated benefits administration activities such as enrollments, changes, terminations and transfers.
- Conducted background checks and orientation, coordinating new employee onboarding processes.
- Drafted offer letters and employment contracts according to company guidelines.
- Reviewed job descriptions, identified necessary changes and updated accordingly.
- Provided essential support to address individual HR needs of employees.
Executive Assistant to Director
Taj Palace Hotel & Resorts
01.2011 - 12.2013
- Delivered high-standard executive support in a luxury hospitality environment.
- Coordinated senior-level meetings and events, ensuring effective communication among stakeholders.
- Maintained organised calendar covering team meetings, trips and appointments.
- Scheduled and confirmed appointments for clients, customers, and executives to maximise time management.
- Prepared reports, presentations, and briefs to support decision-making processes for leadership teams.
- Collaborated with other departments to ensure cohesive business operations and effective communication.
- Acted as the first point of contact for visitors, providing a professional welcome and directing them appropriately.
- Organised corporate events, including conferences and dinners, fostering company culture and engaging stakeholders.
- Assisted associated departments with clerical and administrative support.
- Sourced and managed vendors for office supplies and facilities maintenance, ensuring operational efficiency.
- Assisted in the preparation of contracts and negotiation documents, facilitating smooth business transactions.
- Used technical and detailed information to prepare comprehensive reports.
Education
Bachelor's Degree - BBA
Glocal University
U.P01-2021
Intermediate & High School (CBSE) - Commerce
Andhra Education Society Senior Sec School
New Delhi01-2006
Air Ticketing Certification (IATA Recognized) -
Travel Academy
IATA01-2006
Skills
- CEO office management
- Board and investor relations
- Calendar and travel coordination
- Meeting governance
- Event management
- Liaison and vendor management
- Executive communication
- Stakeholder engagement
- Team collaboration
- Professional etiquette
- Project management
- Time zone coordination
- Travel coordination
- Executive correspondence
- Project management
- Time zone management
- Team collaboration
Accomplishments
- Awarded Best Performer (Quarterly) for executive support excellence.
Additional Information
Experienced working with global leadership and multicultural teams, Available for Middle East / GCC relocation, Strong understanding of professional protocol and executive discretion
Custom Section
- Microsoft Office
- Microsoft Teams
- SAP
- SharePoint
- G-Suite
- Asana
- Basecamp
- Lotus Notes
Websites, Portfolios and Profiles
mittaali-k-sharma04159631
Languages
English
Upper Intermediate
B2
Hindi
Intermediate
B1
Certification
- IATA - Air Ticketing
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Assistant to CEO & CFO
Tenneco Clean Air India Limited
06.2025 - Current
Executive Assistant to CEO & Chief of Staff (Virtual)
Apolis India Pvt. Ltd. (Kinestry | Welcome Groups | Parkroll)
04.2022 - 05.2025
Executive Assistant - Vice President, Strategy & Insights
Coca-Cola India Pvt. Ltd.
01.2016 - 03.2022
HR Specialist & Executive Assistant to HR Country Head
Nokia India Pvt Ltd/Microsoft
01.2014 - 12.2015
Executive Assistant to Director
Taj Palace Hotel & Resorts
01.2011 - 12.2013
Bachelor's Degree - BBA
Glocal University
Intermediate & High School (CBSE) - Commerce
Andhra Education Society Senior Sec School
Air Ticketing Certification (IATA Recognized) -
Travel Academy