Mohamed Khalid

· Managing the daily/weekly/monthly agenda and arrange new meetings and appointment.

· Arranging Official travel arrangements for High Commissioner and other diplomats.

· Applying and renewing visa, airport ID and Diplomatic ID for the diplomats

· Preparing & disseminating correspondence, memos and forms.

· Answering phone calls & redirect them when necessary.

· Support & facilitate the completion of regular reports file and update contact information of employee, customers, suppliers and external partners.

· Preparing payments by verifying documentation; and requesting disbursements; documenting financial transactions by entering account information.

· Summarizing current financial status by collecting information.

· Preparing balance sheet, profit and loss statement.

· Securing financial information by completing data base backups.

· Preparing special financial reports by collecting, analyzing and summarizing account information and trends.

· Monitoring office supply levels and reorder as necessary.

· Negotiating with office equipment suppliers and service providers.

· Recording cash receipts and make bank deposits.

· Conduct a monthly reconciliation of every bank account and many other tasks that he performed to ensure a smooth work flow.

· Dealing with telephone and email enquiries

· Maintaining the Embassy profile on social media platforms

· Keeping meticulous administrative records.

· Inputting employee timesheets.

· Processing expense forms in an accurate and timely manner.

· Moving heavy equipment around from one part of the office to another.

· Typing up meeting minutes.

· Preparing management information for board meetings.

· Administering manual and electronic filing systems.

· Tracking office expenditure and making sure it is not excessive or wasteful.

· Keeping the office well equipped and fully stocked of essentials.

· Negotiating with office equipment suppliers and service providers.

· Maintains customer confidence and protects operations by keeping financial information confidential.

· Guides accounting clerical staff by coordinating activities and answering questions.