Summary
Overview
Work History
Education
Skills
Accomplishments
Extra Mile
Personal Information
Timeline
Generic
Mohammed Gaus Shaikh

Mohammed Gaus Shaikh

SR SPECIALIST ACCOUNTS PAYABLE
Mumbai

Summary

7+ years of experience in back-end customer service management in a leading liner/Logistics company in shipping industry.

Overview

10
10
years of professional experience
6
6
years of post-secondary education

Work History

Senior Specialist – Account payable Vendor master & Invoice processing payments

RXO Logistics
02.2024 - Current
  • Onboarding, creating, deactivating reactivating vendor into the system (Oracle) for payments.
  • Reaching out to vendor to provide set up forms with the mandatory details like, Name, Address, TIN no, Bank name, account number and bank letter to set up under oracle for Daily, weekly, bi-monthly, and monthly payments.
  • Vendor document clearing activity handling vendor on boarding process.
  • Running 319 match for due diligence to check whether the vendor is liable/valid or not.
  • Adding Bank account into Oracle with the help of Graphite application (Third party verification App).
  • Dealing with payment method like ACH, CHECKS, WIRE etc.
  • Manage the AP email inbox, Urgent vendor master mailbox, carrier maintenance mailbox for any urgent queries related to creation of vendor, invoice processing.
  • Responsible for month end activities like closing and opening books of accounts as per closing calendar.
  • Payment clearing process method like nationally or internationally.
  • Auditing the concur report of internal employee.
  • Cross verifies the expenses receipt with concur data for travel card and P card.
  • Processing employee travel expenses and reimbursement thru concur.
  • Verifying and processing of AP invoices into Oracle system (Both PO and non-Po invoices) like debit memo, credit memo and check request.
  • Oversee the efficient and accurate of invoices, including matching them with purchase order and receipt.
  • Act as a point of contact for vendor inquiries and address vendor related issues and disputes.
  • Review and approve payment request, including EFT, checks and other payment methods.
  • Provide guidance and mentorship to junior AP folks.
  • Prepare and analyze AP reports, including aging report to monitor payment status and identify issues and areas of improvement.
  • Manage payment exception and escalations.
  • Working on queries related to invoices hold back from validation.
  • Reversals and corrections of incorrect posted invoices.
  • Participate in calls with stakeholders to resolve process issue.
  • Manual payments- validation upload follow up for approvals and matrix clearing.
  • Payment reversal rejection, refund and return and payment hold.
  • Ensure Quality % is as per the agreed parameters and accuracy.
  • Performed standard operation procedure (SOP) update and Audit in every quarter if in change of process.

FAF specialist – Sales support

Maersk Line
02.2023 - 02.2024
  • To support the Area Sales team and CEN Landside transportation team to manage and grow assigned accounts in line with organizational strategy, goals, policies, and processes.
  • Responsible to own MAERSK Long Term platinum Customers Business Accounts and provide end to end delivery of the account.
  • This includes FAF (Fuel Adjustment Factor) calculations & contract maintenance, coordinating on disputes and ensuring invoices are collected on time.
  • Acting as a single point of contact for all sales account owners / customer service teams for Intermodal Fuel prices.

Senior Specialist – Account payable Vendor master

GXO Logistics
01.2021 - 01.2023
  • Onboarding vendor into the system (Oracle) for payments.
  • Reaching out to vendor to provide set up forms with the mandatory details like, Name, Address, TIN no, Bank name, account number and bank letter to set up under oracle for Daily, weekly, bi-monthly, and monthly payments.
  • Calling and taking verbal confirmation from supplier for last four digits of their account number and bank name then later will add banking details under system.
  • Review verify and book invoices with Pos.
  • Manage the AP email inbox for invoices and communications regarding AP.
  • Enter vendor AP invoices for multiple entities into the AP system accurately and timely.
  • Set up vendors for approval, including W-9 and 1099 designations.
  • Complete weekly check runs and weekly/monthly end procedures.
  • Engage vendor partners to resolve invoices disputes and communicate with departments heads for approval and receipt for invoice payments.
  • Liaise with internal stakeholders on invoice approvals process.
  • Initiate payment via check, Wire, Electronics, credit card and other form of EFT through the firm’s bank.

Rate Audit Specialist – Freight Bill Audit Pay AP & AR

XPO Logistics
06.2018 - 12.2020
  • Audit of Invoice with contract which is signed by carrier.
  • The carrier bills us with Freight charges, Fuel charges & Accessorial service (Liftgate, residential delivery etc.) used at the time of Pickup/delivery.
  • My role is to check the carrier’s contract first whether the accessorial charged is contracted with XPO.
  • If the charge is contracted then I must verify the documents (INVOICE, BOL, DR) whether the service was used and pay or reject accordingly as per the contracted amount.
  • Suppose the accessorial charge billed is not contracted then I must obtain further documents from the carrier or operation team in order to verify the charge.
  • When the carrier sends the freight bill without accessorial charges, it mostly gets auto-approved for payment.
  • Awarded as impact award (Finalist) in Q1 2020.
  • Awarded as impact award (Finalist) in Q3 2020.
  • Awarded as impact award (Semi-Finalist) in Q2 2021.

Associate – Freight and DnD Invoice Dispute Resolution

Maersk Line
10.2015 - 06.2018
  • Investigation of disputed invoices with the contracted rate/applicable tariff & difference in the invoiced rate/tariff.
  • Once investigated, coordinate with Sales team on the findings and take confirmation for dispute closure.
  • Amend the rates in system and generate credit note if applicable.
  • Indexing Process Expert in Safmarine Global Team.
  • Allocation of work to team members.
  • Awarded as productive employee of the month in October 2017.
  • Awarded as asset of the company during global cyber-attack incident in June 2017.

Education

B. Com -

Mumbai University
01.2012 - 01.2015

H.S.C. - undefined

Maharashtra State Board

S.S.C. - undefined

Maharashtra State Board

M.com - Account & finance

Mumbai University
01.2018 - 01.2021

Skills

Vendor Management

Accomplishments

  • Awarded as impact award (Finalist) in Q1 2020.
  • Awarded as impact award (Finalist) in Q3 2020.
  • Awarded as impact award (Semi-Finalist) in Q2 2021.
  • Awarded as productive employee of the month in October 2017.
  • Awarded as asset of the company during global cyber-attack incident in June 2017.

Extra Mile

  • Apart from my daily task, I also maintain the attendance, productivity and time utilization tracker of team.
  • In 2018 successfully Migrated process (FBAP) from AURORA (UNITED STATES) to MUMBAI via calls.
  • In Jan 2022 Solely Migrated Vendor master process AP from HIGHPOINT (UNITED STATES) to Mumbai via call and emails.
  • In Feb 2022 Migrated vendor payment process from WNS via calls and emails.
  • Provide training to new folks in organization.

Personal Information

  • Hobbies: Travel, Watching sports and movies
  • Date of Birth: 09/15/94

Timeline

Senior Specialist – Account payable Vendor master & Invoice processing payments

RXO Logistics
02.2024 - Current

FAF specialist – Sales support

Maersk Line
02.2023 - 02.2024

Senior Specialist – Account payable Vendor master

GXO Logistics
01.2021 - 01.2023

Rate Audit Specialist – Freight Bill Audit Pay AP & AR

XPO Logistics
06.2018 - 12.2020

M.com - Account & finance

Mumbai University
01.2018 - 01.2021

Associate – Freight and DnD Invoice Dispute Resolution

Maersk Line
10.2015 - 06.2018

B. Com -

Mumbai University
01.2012 - 01.2015

H.S.C. - undefined

Maharashtra State Board

S.S.C. - undefined

Maharashtra State Board

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Mohammed Gaus ShaikhSR SPECIALIST ACCOUNTS PAYABLE