Mohammed Younus
Bangalore
Summary
Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building.
Overview
9
9
years of professional experience
Work History
Secretary's Assistant
bluCognition pvt ltd
Bangalore
01.2021 - 06.2024
- Monitored inventory levels of office supplies in order to ensure adequate stock was available at all times.
- Assisted with special projects assigned by the secretary or management team members.
- Perform other administration tasks assigned by HR/Admin Manager
- Support HR/Admin Manager to organize and manage any staff activities, outings, Town Halls, events…
- Support HR/Admin Manager in implementing sourcing and develop new suppliers based on end user’s requirement with the objective to develop alternative source in terms of service, delivery, payment term and quality
- Ordered office supplies when needed.
- Greeted visitors in a professional manner and directed them to appropriate personnel or departments.
- Organized and maintained filing systems, both paper and electronic.
- Prepared documents such as letters, memos, reports, spreadsheets, presentations. using Microsoft Office Suite.
- Answered and screened incoming calls for the secretary.
- Managed mail distribution within the department; opened, sorted, and distributed mail to the appropriate personnel.
- Managed calendars of multiple executives and managers simultaneously ensuring that all deadlines were met in a timely fashion.
- Scheduled appointments and meetings for the secretary.
- Proofread documents before submission to ensure accuracy of content and grammar.
- Processed invoices and other financial records.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Secretary Coordinator
Cushman and Wakefield
Bangalore
06.2015 - 01.2020
- Managed and maintained executives' calendars, organized meetings, and scheduled appointments.
- Maintained filing systems for all departments; created new files when necessary and updated existing files on a regular basis.
- Provide admin related support to Function Heads upon request
- Handle other general procurement tasks: stationeries, phone billings, pantry supplies
- Perform other administration tasks assigned by HR/Admin Manager
- Ordered office supplies when necessary; monitored inventory levels to ensure adequate stock is available at all times.
- Coordinated travel arrangements for executives, including flights, hotels, rental cars, conference rooms and other related activities.
- Assisted with creating training materials for new employees.
- Provided administrative support to executive staff by preparing reports, conducting research projects and handling confidential documents.
- Verified accuracy of invoices against purchase orders prior to processing payments.
- Organized special events such as conferences, seminars or workshops; coordinated catering services and other related activities.
- Answered incoming calls from customers and clients in a professional manner; assisted with inquiries as needed.
- Assisted with the preparation of presentations for management team members; created PowerPoint slideshows as needed.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Researched and prepared reports required by management or governmental agencies.
- Recruited, interviewed and selected employees to fill vacant roles.
- Discussed job performance problems with employees, identifying causes and issues to find solutions.
- Issued work schedules, duty assignments and deadlines for office or administrative staff.
Education
Bachelor of Science - Computer And Information Sciences
Sathya Jyothi College
Chennai05-2011
High School Diploma -
Sai Krupa
Delhi06-2008
High School Diploma -
St Aloysius High School
Bangalore05-2004
Skills
- Scheduling appointments
- Research capabilities
- Presentation Creation
- Expense Reporting
- Office Administration
- Minute Taking
- Calendar Management
- Document Preparation
- Proofreading documents
- Travel Arrangements
- Report Generation
- File Management
- Travel administration
- Scheduling
- Event Coordination
- Administrative Support
- Records Management
- Meeting Arrangements
- Meeting participation
- Event Planning
- Administrative Procedures
Languages
English
First Language
English
Upper Intermediate (B2)
B2
Timeline
Secretary's Assistant
bluCognition pvt ltd
01.2021 - 06.2024
Secretary Coordinator
Cushman and Wakefield
06.2015 - 01.2020
Bachelor of Science - Computer And Information Sciences
Sathya Jyothi College
High School Diploma -
Sai Krupa
High School Diploma -
St Aloysius High School
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