Mohandass Venkatesan

· We Ensure Project Documents Management accordingly to the Project Procedures (documents numbering, formats, issuance, review, dispatch, recording in Project EDMS and archiving).

· Ensure that all documents generated have been assigned a project document number as per MDR and project procedure.

· Ensure that the technical drawings received from various discipline engineers are accurately updated.

· in the Technical Document Register reflecting details of the documents to be submitted to the client.

· Receive reviewed documents from the client, make respective log entries, assign the approval codes for the commented drawings in TDR (Technical Document Register) and transmit approvals internally as per the project distribution matrix.

· Distribute internally the copy of the transmittals and the project quality plan to offices and site.

· Define, prepare, maintain, and keep up-to-date Electronic Document Management System, in order to manage all flows of documents either in electronic form or on paper support. Ensure that EDMS is carried out at optimum effectiveness.

· Send requested vendor documents to the client for review and ensure all comments received from client are communicated timely to the vendor.

· Communicate with Project groups, contractors and third parties to agree standards, systems, efficient flow of documentation, handover, and close-out of Project activity to meet Company requirements.

· Support the development of document coding structures that support the needs of the project and comply with policies and standards.

· Monitor technical documents review and approval in accordance with agreed schedule.

· Verify that all the documentation transmitted to and/or received from contractors are registered and distributed in accordance with the Document Distribution Matrix through the Project Document Control System.

· Control Filling and Distribution of Hard Copy versions of documents at site, ensuring revision control.

· Preparing reports as per client’s request (Monthly, Quarterly and Annually).

• Possessing the financial acumen and commercial flair needed to understand diverse market and identify potential opportunities and new clients
• Ensuring that projects are financially viable
• Ability to react quickly to emergency situation or new customer requirements
• Identifying the specific needs of customers, then creating bespoke solutions for them
• Writing accurate reports through the detailed analysis of data
• Sharing knowledge and expertise in a highly professional manner
• Can quickly collate and prioritise data from different sources
• Promote the company brand to key buyers, ensuring their knowledge is current and appropriate
• Generating new business both in face to face meetings and over the phone
• Writing up concise, value-based sales proposals
• Replying to all customer enquiries in a timely and accurate manner
• Writing up sales reports, activity reports and revenue forecasts
• Completing all documentation and administrative records, fully and accurately
• Developing and maintaining a database of all contacts
• Demonstrated ability to increase sales and grow revenue by developing and executing creative sales strategies

• Analyzing the market in terms of supplying the materials with best quality, price and timely delivery
• Handling Procurement activities of floating RFQ/RFP and obtaining the quotes in Sealed Bid process with procurement policies and regulations
• Prepare and evaluate the commercials on the technically approved bidders
• Negotiated with each technically approved supplier regarding prices, delivery date, and quantity available
• Reduced overstock by 30% by implementing new and aggressive sales strategies, improving the synergy of teams and enhancing internal / external key stakeholder communication
• Conducted in-depth discussions with suppliers to generate higher discounts and reduce freight & payment charges which increased company profit
• Finalized the buying deal in coordination with the top management and seal the purchase as per the state law and the firm purchasing policies
• Preparation of PO with procurement policies and doing the follow up for timely delivery
• Obtaining the invoice from the vendor on receipt of materials and doing follow up with management for vendor payment
• Held responsible for storage of the products purchased and all relevant documents towards purchase

• Controlling the purchase and supply of all procured items & services
• Negotiating price and terms of products with suppliers
• Managing, developing & improving the purchasing team
• Benchmarking performance of the Supply Chain
• Establishing terms, pricing, quality requirements, delivery, and contracts
• Adhering to all company policies with particular regard to accounting procedures
• Administering the online purchasing systems
• Reviewing all contracts/agreements to achieve 'best price/best quality' purchasing
• Preparing & processing requisitions, purchase orders & invoices for purchases
• Giving sourcing input to colleagues to aid business planning & development
• Making recommendations & advising senior management on all purchasing issues
• Maintaining records of supplier contracts, agreements, goods ordered received
• Managing vendor relationships and building effective supply chain partnerships
• Other spend categories include: marketing, HR, professional services, catering, uniforms, facilities

• Handling Procurement activities in Sealed Bid and E-Bidding process with procurement policies and regulations
• Identifying the vendors in market who can able to supply the materials in terms of best quality, price, with timely delivery
• Do analyze on incoming requisitions with past purchases, inventories and reconciliations to meet the accuracy of purchasing process
• Floating RFQ / RFP to company approved vendors
• Receive Bids in Sealed envelope and involved in Techno -Commercial evaluation and discussion with End User / Suppliers
• Prepare and evaluate the commercial evaluation on the technically approved bidders
• Conduct commercial discussions and price negotiation with the lowest bidder and negotiations for acceptance of company's standard terms & conditions like payment terms / Freight / Insurance / Delivery etc
• Procure items that would be cost effective without compromising on the quality
• Sourcing new vendors
• Ensure good and fair relationship with vendors
• Managing and maintaining the documents related to the PO / Service Contracts
• Following up with the vendors for timely delivery
• Procurement of Capex materials and Opex materials when and their required by the company
• Coordinating with Logistic Department for Import and Export activities
• Coordinating with Warehouse for preparation of GRN
• Follow up with the Finance department for timely vendor payment
• Handling a team members
• Submitting Daily / Weekly report to Department Head
• Managing overall Procurement related Services
• Well versed in SPORTS Software modules on preparation from PR to PO until payments tracking process

• Handling Procurement activities in Sealed Bid and E-Bidding process with procurement policies and regulations
• Identifying the vendors in market who can able to supply the materials in terms of best quality, price, with timely delivery
• Do analyze on incoming requisitions with past purchases, inventories and reconciliations to meet the accuracy of purchasing process
• Floating RFQ / RFP to company approved vendors
• Receive Bids in Sealed envelope and involved in Techno -Commercial evaluation and discussion with End User / Suppliers
• Prepare and evaluate the commercial evaluation on the technically approved bidders
• Conduct commercial discussions and price negotiation with the lowest bidder and negotiations for acceptance of company's standard terms & conditions like payment terms / Freight / Insurance / Delivery etc
• Procure items that would be cost effective without compromising on the quality
• Sourcing new vendors
• Ensure good and fair relationship with vendors
• Managing and maintaining the documents related to the PO / Service Contracts
• Following up with the vendors for timely delivery
• Procurement of Capex materials when and their required by the company
• Preparation of GRN on receipt of goods and invoice from the vendor
• Follow up with the Finance department for timely vendor payment
• Handling the team members for distribution of catering goods and printing materials to 16 sectors
• Submitting Daily / Weekly report to Department Head
• Managing overall Procurement related Services
• Well versed in Software modules on preparation from PR to PO until payments tracking process

• Handling Procurement activities in Sealed Bid and E-Bidding process with procurement policies and regulations
• Identifying the vendors in market who can able to supply the materials in terms of best quality, price, with timely delivery
• Do analyze on incoming requisitions with past purchases, inventories and reconciliations to meet the accuracy of purchasing process
• Floating RFQ / RFP to company approved vendors
• Receive Bids in Sealed envelope and involved in Techno -Commercial evaluation and discussion with End User / Suppliers
• Prepare and evaluate the commercial evaluation on the technically approved bidders
• Conduct commercial discussions and price negotiation with the lowest bidder and negotiations for acceptance of company's standard terms & conditions like payment terms / Freight / Insurance / Delivery etc
• Procure items that would be cost effective without compromising on the quality
• Sourcing new vendors
• Ensure good and fair relationship with vendors
• Managing and maintaining the documents related to the PO / Service Contracts
• Following up with the vendors for timely delivery
• Procurement of Capex and Opex materials when and their required by the company
• Preparation of GRN on receipt of goods and invoice from the vendor
• Follow up with Stores for timely delivery from the vendors
• Follow up with the Finance department for timely vendor payment
• Submitting Daily / Weekly report to Department Head
• Managing overall Procurement related Services and maintaining relevant documents

• Maintain and update executive level reports, presentations, and documents
• Prepare and distribute meeting minutes, agendas, and other necessary materials
• Provide general administrative and clerical support, including but not limited to data entry, filing, and document preparation
• Coordinate and schedule meetings, appointments, and travel arrangements for executives
• Handle confidential information and communication with discretion