Summary
Overview
Work History
Education
Skills
Certification
Timeline
DeliveryDriver
Mohini Vyas

Mohini Vyas

Head Of People / Sr. Administrative Executive
Ahmedabad

Summary

Driven Office Management and Administration Professional with a proven track record at Liquidly IAS Technology, optimizing productivity and efficiency. Skilled in strategic planning and team leadership, successfully implemented initiatives reducing personnel turnover by over 20%. Expert in office administration and fostering strong vendor relationships, ensuring operational excellence and service quality. Strong leader and problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency. Uses independent decision-making skills and sound judgment to positively impact company success.

Overview

12
12
years of professional experience
1
1
Certification

Work History

Head of People, Office Manager

Liquidly IAS Technology
Ahmedabad, Gujarat
03.2020 - Current
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Maintained computer and physical filing systems.
  • Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
  • Updated reports, managed accounts, and generated reports for company database.
  • Managed office operations while scheduling appointments for department managers.
  • Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
  • Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
  • Created, maintained and updated filing systems for paper and electronic documents.
  • Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
  • Controlled finances to lower costs and keep business operating within budget.
  • Developed and maintained successful relationships with vendors, suppliers and contractors.
  • Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
  • Reported to senior management on organizational performance and progress toward goals.
  • Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
  • Coached new hires on company processes while managing employees to achieve maximum production.
  • Streamlined office operations by implementing efficient filing systems and organizational strategies.
  • Evaluated employee records and productivity and submitted evaluation reports.
  • Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
  • Evaluated employee performance and conveyed constructive feedback to improve skills.

Senior Administrative Assistant

Silicon Enterprise
Ahmedabad, Gujarat
11.2019 - 02.2020
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Managed disbursement of information per executive request by monitoring client arrivals and access facility access.
  • Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
  • Coordinated seamless onboarding experiences for new hires to ensure they were properly equipped with the necessary tools to succeed in their roles from day one.
  • Coordinated trainings for new team members, overseeing onboarding details.
  • Researched and analysed data to efficiently contribute to executive reports for monthly meetings.
  • Drafted documents in company-directed formats and fonts accurately and consistently.
  • Enhanced communication within the organization by managing internal and external correspondence promptly and professionally.
  • Managed electronic records database and handled all file requests.
  • Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for senior executives.
  • Acquired proper equipment, refreshments and supplies for meetings.
  • Streamlined office operations by implementing efficient administrative processes and procedures.

Senior Administrative Executive

Vidres India Ceramics Private Limited
Ahmedabad, Gujarat
03.2016 - 11.2019
  • Acquired proper equipment, refreshments and supplies for meetings and supported needs of attendees.
  • Categorized and securely processed sensitive documents with information of deeply personal nature or corporate sensitivity.
  • Developed comprehensive budget reports for the department, resulting in improved financial management and resource allocation.
  • Supported executive decision-making by providing timely, accurate data analysis and insightful recommendations.
  • Provided administrative support to clients internally and supported needs for materials organisation.
  • Coordinated travel arrangements for executives and visiting clients, ensuring seamless logistics while minimising expenses where possible.
  • Arranged business travel details for company executives on moment's notice.
  • Expertly organized logistics for functions both within and outside of organization.
  • Coordinated training for new team members, overseeing onboarding details and designing framework for future acquisitions.
  • Acted as backup for other administrative assistants by providing task support and adapting to individual needs.
  • Provided assistance to the director by managing the end to end travel arrangements, maintaining expenses data, planning and organising meetings and providing assistance.
  • Part of affective time management tasks, due to my exceptional hard work I was promoted to senior level admin from front desk.

Front Desk Receptionist

Green Cross Pathology Laboratory
Ahmedabad, Gujarat
04.2012 - 04.2016
  • Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
  • Maintained organised and clean front office area to create professional and welcoming environment for visitors and employees.
  • Handled sensitive customer information with confidentiality, adhering to company privacy guidelines.
  • Resolved customer issues quickly and notified supervisor immediately when problems escalated.
  • Completed all tasks in compliance with company policies and procedures.
  • Developed strong working relationships with team members, fostering a positive work environment.
  • Delivered outstanding first impressions by warmly greeting visitors upon arrival at the front desk.
  • Enhanced customer satisfaction by providing efficient and professional front desk services.
  • Completed data entry and filing to keep records updated for easy retrieval.
  • Managed high-volume phone calls, directing inquiries to appropriate personnel for prompt resolution.
  • Supported administrative tasks such as filing, data entry, and document preparation for more efficient office workflow.
  • Scheduled, coordinated and confirmed appointments and meetings.
  • Answered multi-line phone system to respond to inquiries and transfer calls to correct departments and personnel.

Education

Bachelor Of Commerce - Business Administration And Management

Narayan Guru College of Commerce
Ahmedabad, Gujarat
06.2015

Gujarat Higher Secondary - Higher Secondary

Shajanand Higher Secondary School
Ahmedabad, Gujarat
06.2011

Secondary School -

Shajanand Secondary School
Ahmedabad, Gujarat
06.2009

Skills

Oversaw office inventory

Certification

Digital Marketing by Google

Timeline

Digital Marketing by Google

08-2022

Head of People, Office Manager

Liquidly IAS Technology
03.2020 - Current

Senior Administrative Assistant

Silicon Enterprise
11.2019 - 02.2020

Senior Administrative Executive

Vidres India Ceramics Private Limited
03.2016 - 11.2019

Front Desk Receptionist

Green Cross Pathology Laboratory
04.2012 - 04.2016

Bachelor Of Commerce - Business Administration And Management

Narayan Guru College of Commerce

Gujarat Higher Secondary - Higher Secondary

Shajanand Higher Secondary School

Secondary School -

Shajanand Secondary School
Mohini VyasHead Of People / Sr. Administrative Executive