Mohini Vyas
Head Of People / Sr. Administrative Executive
Ahmedabad
Summary
Driven Office Management and Administration Professional with a proven track record at Liquidly IAS Technology, optimizing productivity and efficiency. Skilled in strategic planning and team leadership, successfully implemented initiatives reducing personnel turnover by over 20%. Expert in office administration and fostering strong vendor relationships, ensuring operational excellence and service quality. Strong leader and problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency. Uses independent decision-making skills and sound judgment to positively impact company success.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Head of People, Office Manager
Liquidly IAS Technology
Ahmedabad, Gujarat
03.2020 - Current
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Maintained computer and physical filing systems.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Updated reports, managed accounts, and generated reports for company database.
- Managed office operations while scheduling appointments for department managers.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Created, maintained and updated filing systems for paper and electronic documents.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Controlled finances to lower costs and keep business operating within budget.
- Developed and maintained successful relationships with vendors, suppliers and contractors.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Reported to senior management on organizational performance and progress toward goals.
- Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
- Coached new hires on company processes while managing employees to achieve maximum production.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Evaluated employee records and productivity and submitted evaluation reports.
- Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
- Evaluated employee performance and conveyed constructive feedback to improve skills.
Senior Administrative Assistant
Silicon Enterprise
Ahmedabad, Gujarat
11.2019 - 02.2020
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Managed disbursement of information per executive request by monitoring client arrivals and access facility access.
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Coordinated seamless onboarding experiences for new hires to ensure they were properly equipped with the necessary tools to succeed in their roles from day one.
- Coordinated trainings for new team members, overseeing onboarding details.
- Researched and analysed data to efficiently contribute to executive reports for monthly meetings.
- Drafted documents in company-directed formats and fonts accurately and consistently.
- Enhanced communication within the organization by managing internal and external correspondence promptly and professionally.
- Managed electronic records database and handled all file requests.
- Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for senior executives.
- Acquired proper equipment, refreshments and supplies for meetings.
- Streamlined office operations by implementing efficient administrative processes and procedures.
Senior Administrative Executive
Vidres India Ceramics Private Limited
Ahmedabad, Gujarat
03.2016 - 11.2019
- Acquired proper equipment, refreshments and supplies for meetings and supported needs of attendees.
- Categorized and securely processed sensitive documents with information of deeply personal nature or corporate sensitivity.
- Developed comprehensive budget reports for the department, resulting in improved financial management and resource allocation.
- Supported executive decision-making by providing timely, accurate data analysis and insightful recommendations.
- Provided administrative support to clients internally and supported needs for materials organisation.
- Coordinated travel arrangements for executives and visiting clients, ensuring seamless logistics while minimising expenses where possible.
- Arranged business travel details for company executives on moment's notice.
- Expertly organized logistics for functions both within and outside of organization.
- Coordinated training for new team members, overseeing onboarding details and designing framework for future acquisitions.
- Acted as backup for other administrative assistants by providing task support and adapting to individual needs.
- Provided assistance to the director by managing the end to end travel arrangements, maintaining expenses data, planning and organising meetings and providing assistance.
- Part of affective time management tasks, due to my exceptional hard work I was promoted to senior level admin from front desk.
Front Desk Receptionist
Green Cross Pathology Laboratory
Ahmedabad, Gujarat
04.2012 - 04.2016
- Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
- Maintained organised and clean front office area to create professional and welcoming environment for visitors and employees.
- Handled sensitive customer information with confidentiality, adhering to company privacy guidelines.
- Resolved customer issues quickly and notified supervisor immediately when problems escalated.
- Completed all tasks in compliance with company policies and procedures.
- Developed strong working relationships with team members, fostering a positive work environment.
- Delivered outstanding first impressions by warmly greeting visitors upon arrival at the front desk.
- Enhanced customer satisfaction by providing efficient and professional front desk services.
- Completed data entry and filing to keep records updated for easy retrieval.
- Managed high-volume phone calls, directing inquiries to appropriate personnel for prompt resolution.
- Supported administrative tasks such as filing, data entry, and document preparation for more efficient office workflow.
- Scheduled, coordinated and confirmed appointments and meetings.
- Answered multi-line phone system to respond to inquiries and transfer calls to correct departments and personnel.
Education
Bachelor Of Commerce - Business Administration And Management
Narayan Guru College of Commerce
Ahmedabad, Gujarat06.2015
Gujarat Higher Secondary - Higher Secondary
Shajanand Higher Secondary School
Ahmedabad, Gujarat06.2011
Secondary School -
Shajanand Secondary School
Ahmedabad, Gujarat06.2009
Skills
Oversaw office inventory
Certification
Digital Marketing by Google
Timeline
Digital Marketing by Google
08-2022
Head of People, Office Manager
Liquidly IAS Technology
03.2020 - Current
Senior Administrative Assistant
Silicon Enterprise
11.2019 - 02.2020
Senior Administrative Executive
Vidres India Ceramics Private Limited
03.2016 - 11.2019
Front Desk Receptionist
Green Cross Pathology Laboratory
04.2012 - 04.2016
Bachelor Of Commerce - Business Administration And Management
Narayan Guru College of Commerce
Gujarat Higher Secondary - Higher Secondary
Shajanand Higher Secondary School
Secondary School -
Shajanand Secondary School