Mohita Sharma
Gurugram
Summary
Multitalented professional with several years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities. Successfully transitioned into a Virtual Assistant role, utilizing advanced technical skills to support executives remotely.
Overview
16
16
years of professional experience
Work History
Virtual Executive Assistant
Olympus Capital
New York
12.2022 - Current
Sr. Executive Assistant Cum Office Administrator
Bankdata/7N
Gurgaon
11.2018 - 04.2022
- Managed Office administration/operations along with assisting the Chief Liaison Officer (India Head) and 6 managers on different projects
- Developed and implemented Standard Operating Procedures to ensure high-quality service delivery
- Carried out onboarding duties and devised strategies to enhance employee involvement
- Oversaw the planning and execution of various company-wide events
- Efficiently ensured smooth coordination of internal and external meetings
- Effectively utilized Concur and other accounting software programs to generate detailed and precise monthly expense reports for senior executives
- Implemented strategies for establishing effective communication channels between teams, improving workflow, and fostering collaboration among departments
- Ensured seamless travel arrangements by efficiently handling flight bookings, hotel reservations, and car rental services
Senior Executive Assistant to MD - Sales & Marketing
UTSTARCOM
02.2017 - 11.2018
- Implemented strategies to foster a culture of rewards and recognition
- Amplified customer base by fostering successful relationships
- Created presentations for internal meetings or external clients.
- Provided administrative support to the Global Marketing head.
- Assisted in organizing promotional events and tradeshows.
- Worked closely with the marketing department to generate innovative ideas for event planning and customer engagement initiatives.
Project Assistant to Head IT and HR
Royal Enfield
01.2016 - 03.2016
- Assisted the Global IT Head with IT projects
- Identified and analyzed system requirements.
- Prepared and published accurate organizational structure
- Assisted with onboarding of new resources.
Executive/ Project Assistant to COO - Managed Services
Ericsson India Pvt. Ltd.
07.2011 - 01.2016
- Assisted Chief Operating Officer - India Ericsson in managing calendar and administrative tasks
- Maintained high standards of accuracy and consistency while publishing the organization's newsletters.
- Adhered to process requirements.
- Prepared status reports to communicate progress to stakeholders and management teams.
- Drafted presentations outlining the current state of specific projects for review by senior managers.
- Managed communication channels between various teams involved in the execution of complex projects.
- Generated reports highlighting key performance metrics regularly.
- Created detailed reports outlining event planning progress, timelines, budgets, and other relevant information.
- Managed logistics related to transportation, catering, entertainment, and decorations for events.
- Provided on-site support during the day of the event including problem solving if necessary.
- Evaluated program effectiveness through post-event assessments.
- Secured advantageous terms and competitive pricing by negotiating contracts with venues, caterers, and entertainment providers.
Executive Assistant to MD and Global Project Head
Pfizer (Capsugel Healthcare Ltd)
06.2009 - 07.2011
- Engaged in regular meetings with interdepartmental work groups, fostering collaboration and streamlining processes.
- Assisted in maintaining project schedules for theGlobal Project Head
- Effectively collaborated with project, product, and program managers
- Ensured projects were completed on schedule
- Analyzed and monitored project reports
- Prepared, edited, and issued Standard Operating Procedures.
- Maintained supply inventory
Tele Calling Executive
Metlife India Insurance
12.2008 - 06.2009
- Made outbound calls and regular follow-up
- Addressed customer issues/grievances
- Captured insights from customer interactions
- Adhered to process requirements.
Education
Bachelor in Law -
Central University of Rajasthan, Jaipur
01.2013
Post Graduate Diploma in International Business Operations -
IGNOU, Delhi
01.2011
Bachelor in Commerce -
Maharshi Dayanand University, Rohtak
01.2008
Skills
- Executive Calendar Management
- Administrative Assistance
- Process Development
- Vendor Management
- People Engagement
- Microsoft Office 365
- Time Management
- Teamwork
- Onboarding
- Research abilities
- Strategic planning expertise
- Effective problem solving
- Process improvement strategies
- Database Management
- Office Management
- Mail Management
- Travel administration
- Project Management
- Calendar Management
- Articulate and well-spoken
- Spreadsheet Management
- Virtual Assistance
Hobbies and Interests
- Engaging in public speaking through Toastmasters
- Singing
Accomplishments
- Awarded the highest honors—College and University Color—for consecutive participation in numerous academic and extracurricular activities
- Successfully managed and received recognition for the VP - PR and Education role at the organization's Toastmasters Club. Additionally, served as a moderator at several district events for the Toastmasters Community
References
References available upon request.
Timeline
Virtual Executive Assistant
Olympus Capital
12.2022 - Current
Sr. Executive Assistant Cum Office Administrator
Bankdata/7N
11.2018 - 04.2022
Senior Executive Assistant to MD - Sales & Marketing
UTSTARCOM
02.2017 - 11.2018
Project Assistant to Head IT and HR
Royal Enfield
01.2016 - 03.2016
Executive/ Project Assistant to COO - Managed Services
Ericsson India Pvt. Ltd.
07.2011 - 01.2016
Executive Assistant to MD and Global Project Head
Pfizer (Capsugel Healthcare Ltd)
06.2009 - 07.2011
Tele Calling Executive
Metlife India Insurance
12.2008 - 06.2009
Bachelor in Law -
Central University of Rajasthan, Jaipur
Post Graduate Diploma in International Business Operations -
IGNOU, Delhi
Bachelor in Commerce -
Maharshi Dayanand University, Rohtak
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