Monika Surve
Pune
Summary
Dynamic and detail-oriented professional with extensive experience at Dana Anand India Pvt Ltd, excelling in executive support and event management. Proven track record in vendor negotiation, achieving cost savings while ensuring high hospitality standards. Adept at travel logistics and maintaining confidentiality, with a strong ability to thrive under pressure.
Overview
15
15
years of professional experience
Work History
Assistant Manager - Administration & EA
Dana Anand India Pvt Ltd
06.2024 - Current
- Provide foreign currency to employees for international travel with documentation
- Activate international roaming, assist with visa processing and travel insurance
- Collect currency surrender forms post-travel and submit to finance
- Coordinate vendors for office supplies, equipment maintenance (fax, AC, coffee machines)
- Negotiate vendor contracts and ensure timely payments & renewals
- Maintain corporate stock rooms, inventory records, and vendor agreements
- Ensure infrastructure maintenance including electrical & plumbing
- Manage conference room bookings, client visits, and event logistics
- Oversee VIP and expat guest visits ensuring high hospitality standards
- Coordinate workstation seating and setups for new employees
- Ensure pantry, housekeeping, and office supplies are efficiently stocked
- Coordinate transport vendors for cars, airport pickups, drops, and logistics
- Manage domestic & international travel planning - hotels, flights, cabs
- Maintain travel approvals, records, and vendor invoices for audits
- Manage office repairs, maintenance, AMC renewals, and security coordination
- Ensure safety protocols and emergency rules are in place
- Supervise housekeeping and maintain cleanliness standards
- Manage executive calendars, appointments, meetings and calls
- Draft emails, prepare expense reports, claims, confidential letters
- Assist MD & COO with travel, itineraries, event coordination, accommodation
- Organize events, celebrations, team building and internal programs
- Arrange logistics for external corporate events, resource planning, vendor coordination
- Plan major corporate events: Quality Meet, Training Reliability, Mid-Year Strategy Review, Operational Meets
- Look after canteen services, transport planning, housekeeping supervision, and overall office facility upkeep
- Manage gardening vendor (Punyai Landscape): monitor indoor plants daily, plan replacements, inspect outdoor garden weekly, and source plants for gifting after negotiation
- Ensure all facilities (ACs, LEDs, meeting rooms, training halls, microphones, speakers) are functional and maintained
- Handle all repair work, maintenance jobs, vendor AMCs, and follow-ups
- Arrange domestic and international travel including flights, hotels, cabs, forex, visa, insurance, and roaming activation
- Collect currency surrender forms post-travel and submit to finance
- Coordinate hospitality and logistics for VIPs, expats, and senior management
- Coordinate vendors for supplies, pantry, uniforms, PPE, shipping/courier, and commercial follow-up on payments
- Track driver attendance, leaves, overtime, and monthly reconciliations
- Assist MD & COO in travel planning, schedules, confidential correspondence, and expense support
- Support HR in festival gifting, event materials, and employee activities
- Manage all meeting room bookings and usage planning
- Organize events, poojas, celebrations, health camps, team building, and major programs (Quality Meet, Strategy Meet, Lead Program, LSIP, Operations Meet)
- Visit and negotiate with multiple venues (3-4 options) before finalizing bookings
- Maintain MIS for admin activity, vendor billing, travel, audits, and records
- Manage company vehicles, drivers, RTO activities (passing, tax, renewals, transfer, refunds, plates), and ensure vehicle upkeep
- Handle petty cash, telecom bills, corporate SIM cards, and data cards
- Ensure safety protocols, CCTV, fire safety checks, access control, visitor management
- Maintain all compliance documentation, vendor files, travel records, audit papers, AMC contracts, and payment trackers
- Collect content and photos across six plants, liaise with printing vendors, distribute newsletters
- Implemented Visitor Feedback Scanner at all plants improving service
- Ensured seamless travel for MD/COO and senior leaders without issues
- Achieved cost savings via vendor negotiation
- Executed major corporate events successfully
- Eliminated plastic water bottles at events; switched to reusable eco-options
- Introduced eco-friendly plant gifting instead of plastic
Admin Executive Assistant
Intorq India Pvt. Ltd
03.2022 - 06.2024
- Managed vendor follow-ups, maintenance, housekeeping attendance
- Organized meetings, calls, room bookings
- Managed calendars, travel, expense documentation
- Ensured canteen hygiene and vendor coordination
- Coordinated employee transport and policies
- Managed key control, office supplies, AMC renewals, petty cash
- Supported HR in payroll, attendance, leave management, recruitment
Admin Assistant
CARE Risk Solutions Pvt Ltd.
02.2019 - 01.2022
- Booked travel and client reservations
- Managed appointments, meetings, calendars
- Organized records, files, maintenance
- Managed housekeeping attendance, petty cash, AMC renewals - Coordinated vendors and negotiated contracts
Admin Executive
Coherent Laser India Pvt.
03.2017 - 02.2019
- Handled travel, accommodation, scheduling
- Assisted HR with payroll, attendance, interviews
- Coordinated vendors, contracts, negotiations
- Supervised housekeeping and office operations
Receptionist
OEC Records Management Pvt. Ltd.
03.2016 - 03.2017
Senior Executive - Administration
Hexaware Technologies Ltd.
08.2012 - 03.2016
Receptionist
Wurth India Pvt. Ltd.
12.2010 - 08.2012
Education
BSc -
CMJ University
01.2012
HSC -
Raigad Military School
01.2009
SSC -
Raigad Military School
01.2007
Skills
- General Administration
- Executive Support
- Event & Facility Management
- Travel & Logistics Coordination
- Vendor Relationship Management
- HR and Employee Engagement
- Transport Planning & RTO Work
- MIS & Reporting
- Documentation & Confidentiality
- Contract Negotiation
- Team Coordination
- Problem Solving
- Calm Under Pressure
- Attention to Detail
- Customer Hospitality
Awards
Best Debut Performer, 2025
Languages
- English
- Marathi
- Hindi
Key Achievements
Implemented Visitor Feedback Scanner at all plants, improving service. Ensured seamless travel for MD/COO and senior leaders without issues. Achieved cost savings via vendor negotiation. Executed major corporate events successfully. Eliminated plastic water bottles at events and switched to reusable eco-options. Introduced eco-friendly plant gifting instead of plastic
Timeline
Assistant Manager - Administration & EA
Dana Anand India Pvt Ltd
06.2024 - Current
Admin Executive Assistant
Intorq India Pvt. Ltd
03.2022 - 06.2024
Admin Assistant
CARE Risk Solutions Pvt Ltd.
02.2019 - 01.2022
Admin Executive
Coherent Laser India Pvt.
03.2017 - 02.2019
Receptionist
OEC Records Management Pvt. Ltd.
03.2016 - 03.2017
Senior Executive - Administration
Hexaware Technologies Ltd.
08.2012 - 03.2016
Receptionist
Wurth India Pvt. Ltd.
12.2010 - 08.2012
BSc -
CMJ University
HSC -
Raigad Military School
SSC -
Raigad Military School