Monisha Das
Executive Assistant
Summary
Being an Executive Assistant with a strong desire to excel in this profession. I am seeking to explore further growth ny capitalizing on my knowledge of office administrative duties. Organized,dependable and successful at managing multiple priorities with a positive attitude with the willingness to take on added responsibilities to meet team goals. I look forward to a professional opportunity whereby my analytical, and interpersonal skills can be beneficial.
Overview
13
13
years of professional experience
3
3
years of post-secondary education
Work History
Executive Assistant – CEO & COO
MORE RETAIL PVT. LTD
Kolkata
05.2021 - Current
- Calendar, & end to end office management
- Preparing & maintaining MIS, preparing presentations for townhalls and other leadership meetings
- Following up with stakeholders on deliverables discussed in the last meeting and timely circulation of MoM's
- Organizing travel and preparing complex travel itineraries both domestic and international travel.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Collaborated with team members to achieve target results.
- Used coordination and planning skills to achieve results according to schedule.
- Learned new skills and applied to daily tasks to improve efficiency and productivity.
Business Coordinator
MEDTRONIC ENGINEERING & INNOVATION CENTRE
Hyderabad
12.2018 - 10.2020
- Responsible for managing the activities of Site Director and interactions with various stakeholders on communications and coordination of business activities
- Develops and manages tools (ex - trackers for key milestones) and dashboards (ex -balanced scorecard) to track, manage, and communicate progress against plans collaboration with PMO
- Partner with appropriate internal and external resources and manage execution of governance and communication plan in conjunction with MEIC LT & key cross-functional stakeholders
- Develop & assist in basic communications material (ex -division or function announcements); works with business or function leader and appropriate crossfunctional partners to develop communication content (e.g Larger-scale announcement, town hall presentations, Q&A and employee messaging, etc)
- Leads analysis of organizational health survey results in partnership with key crossfunctional stakeholders
- Manages intake & processing of employee feedback.
Sr. Secretary
HINDUSTAN UNILEVER LIMITED
Kolkata
06.2016 - 04.2018
- Calendar Management: Meetings and Appointments scheduling as advised, specifically for the SH, as appointments had to be tallied and coordinated from all locations like Kolkata, HO and other areas
- Meeting Coordination: Meetings were coordinated and scheduled for the GM and for the regional leadership Team
- Business Travel Coordination: From Online Booking Tool, booking to obtaining confirmation from all sectors of travel has been coordinated seamlessly; travel arrangements have been done by the GM's office for Regional Management Team (RLT) as well thereby ensuring travel for them with less hiccups
- Assistance with GM's personal travel
- Coordination of important Event in alliance with Admin Team coordinating events both onsite and off site
- Scheduling R&R activities/gestures of Appreciation from GM
- Releasing reimbursements on behalf of GM, approving leaves through HR online services and clearing exceptions via ‘Pay Portal' as advised by GM, on time
- Proper communication and navigation of issues raised to the GM to relevant departments and track effective closure
- Arranging market visit for GM
- Coordination with various NGO's and the depot in supplying stock.
Executive Assistant
HSBC EDPI
Kolkata
09.2014 - 06.2016
- HSBC Operations, Services and Technology
- Assist the Centre Director (CD) in running the office on a day-to-day basis
- Plan and organize business trips to other Group offices and coordinate visits of senior executives from other Group offices
- Ensure compliance with group policies and regulatory requirements
- Manage cost efficiently
- Provide calendar/diary management
- Actively participate and represent the CD in the forums like Diversity, Social Committee, and CSR
- Arrange for the CD internal/external meetings, as and when requested
- Handle the Centre Director's email, correspondence, filing, and archiving and telephone calls
- Be a recognized focal point within GSCK for all contact with the Centre Director
- Demonstrate that good contact and rapport has been established with other secretaries/EA's within GSCK, within GR generally (e.g., other CM's secretaries) and GR XCO's secretaries to facilitate smooth running of the GSCK CM's office
- Effective scheduling of meetings, issue of invitations and blocking of board rooms for the meetings
- Accurate minute taking and distribution of minutes in a timely manner
- Ensuring catering and housekeeping services are planned effectively for Board Meetings
- Aid the other GSCK SMT members as and when required in setting up meetings, booking rooms and providing secretarial services as agreed with the CD
- Demonstrate effective planning and execution of a variety of events throughout the year, evidencing close working with the GSCK Communication team, EXCO/BP secretaries, venues, caterers etc
- Positive feedback from visitors and internal/external parties following such visits and events HSBC
Operational Assistant
HSBC EDPI
Kolkata
09.2012 - 10.2014
- Credit & Risk - Retail Commercial)
- The role is to ensure proper allocation of the credit applications received in the in-trays, based on Commercial Approval Authorities of the Approvers, so that each application is processed with appropriate priority and the overall team objectives are fulfilled
- Handle business visitors, preparing itineraries, including travel and accommodation arrangements and other logistical requirements in co-ordination with internal and external stake holders
- Maintenance and monitoring of Teams & Senior Management's electronic diary (calendar management) on a day to day basis
- Plan and organize meetings for the wider WMR Offshore Teams, arrange for related logistics well in advance of the meeting
- Manage, generate & distribute MIS to SMT & Business Partners on a regular basis
- Work in close liaison with the team members in the department and effectively manage & coordinate various team activities using strong interpersonal & communication skills
- Manage and co-ordinate internal events
- (Rewards and Recognition, Town halls and other engagement events) Provide support by being a sub - SPOC to the departments' ‘Core Committee's (Recruitment/Audit/Rewards and Recognition/Communication/Training)
- Assist with recruitment drives, including experience of mass recruitments taking place concurrently across sites (Kolkata & Hyderabad)
- Ensure staff has correct access levels – software, hardware & physical access based on internal policies
- Assist E-Sac checkers with conducting the associated checks.
Fraud Analyst
HSBC EDPI
Kolkata
10.2010 - 09.2012
- Answered questions in the contact center environment regarding their Credit Card for US customers, and helped prevent Fraud Loss
- Worked as a deputy for the team in the absence of the Team Leader
- Mentored and provided training to new joiners in the team
IBM Daksh Business Processing Unit
Kolkata
12.2008 - 10.2010
- Worked as a team member performing duties while providing customer service
- Communicated with vendors regarding back ordered availability, future inventory and special orders.
Education
Bachelor of Arts - English
Chandannagar College
Chandannagar 01.2004 - 01.2007
Skills
MS Office Suite
Schedule Management
Expense reporting
Travel coordination
Business administration
Administrative support
Conference planning
Additional Information
DOB : 08.11.1985
Marital Status : Married
Timeline
Executive Assistant – CEO & COO
MORE RETAIL PVT. LTD
05.2021 - Current
Business Coordinator
MEDTRONIC ENGINEERING & INNOVATION CENTRE
12.2018 - 10.2020
Sr. Secretary
HINDUSTAN UNILEVER LIMITED
06.2016 - 04.2018
Executive Assistant
HSBC EDPI
09.2014 - 06.2016
Operational Assistant
HSBC EDPI
09.2012 - 10.2014
Fraud Analyst
HSBC EDPI
10.2010 - 09.2012
IBM Daksh Business Processing Unit
12.2008 - 10.2010
Bachelor of Arts - English
Chandannagar College
01.2004 - 01.2007