Mosmy Tambe
Mumbai
Summary
Diligent Administrative Assistant skilled in managing external, internal and client-related correspondence. Experienced with office equipment and spreadsheet tracking. Organized collaborator commended for strictly following office policies and procedures to support operational success.
Overview
19
19
years of professional experience
Work History
Sr.Executive Asst & Administrative Co-ordinator
Sir H.N Reliance Foundation Hospital & Medical Research Center
Mumbai
10.2015 - Current
- Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
- Relayed messages, retrieved reports and maintain documents for co-workers to assist with office workflow.
- Coordinated executive's daily calendar and planned appointments and events.
- Compiled meeting agendas and supportive materials ahead of meetings. Take minutes and send out agenda of departmental meetings, and carry out actions for these minutes
- Compared information and coordinated with other executive assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
- Developed and maintained filing systems, databases, records management systems, and other office resources.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Coordinated meeting and work schedules for staff teams and executives.
- Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
- Managed multiple projects simultaneously while ensuring deadlines were met without compromising quality standards.
- Assist in pre- preparation of planned conferences, seminars or symposium for the department. Managing co-ordination with multidisciplinary teams for requirements of the proposed event as and when required. Prepare conference reports
- Maintain academic activities of the department
- Helping in on-boarding facilities of new members.
Executive Administrative Assistant
The Bombay Dyeing & Mfg.Co.Ltd
Mumbai
02.2014 - 09.2015
- Maintain monthly entitlements charts & forward it to Finance & HR department as per set guidelines. Drafting and typing all business related letters
- Generating Daily MIS & Outstanding sale report from SAP system. Preparing PPT presentations as and when required
- Organizing/Maintaining/handling and filing all internal and external correspondence. Co-ordination of activities with other departments
- Handling Customer Complaints & grievances, co-ordination with plant for feedback & issuing Debit or Credit note whichever applicable to party.
- Prepared invoices and drafted memos for executives.
- Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
- Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
- Assisted in preparing marketing materials such as brochures and flyers for distribution at trade shows and other events.
- Coordinated meeting and work schedules for staff teams and executives.
Executive Assistant to the Director
Kesari Tours Pvt Ltd.
MUMBAI
10.2010 - 02.2014
- Arranging meetings/conferences when applicable
- To co-ordinate & ensure that the Director’s internal, external & personal meetings are followed as per schedule and everyone gets the required time
- To manage reception & proper guidance to guest / suppliers, minimising their waiting time and upkeep of the area
- Drafting of minutes of the meetings and follow ups on the action item so that it should get completed or implemented before the allotted target date in the meeting
- To keep the Director informed of activities in departments / organisation and incidents related to employees
- To forward and ensure processing of tour enquiries those are forwarded by VIP guests/ director references
- Director’s travel docket- for personal holiday, FAM, recee tour etc
- Maintenance of Director entitlement charts & forward it to Finance & HR department as per set guidelines
- To maintain yearly planner for Director
- Drafting and typing all business related letters
- Preparing PPT as and when required
- Organizing/Maintaining/handling and filing all internal and external correspondence
- Co-ordination of activities with other departments
- Additional responsibility handled: Arranging, conducting & co-ordinating interviews for the Director
- Co-ordinating with HR department for preparing offer letters & other joining formalities, also conducting exit interviews & completing all resignation & parting formalities
- Conducting & arranging orientation program for new joiners
- Time to time department evaluations for training needs and arranging training schedules accordingly
- Attendance & Time Management
- Conducting employee engagement activities
- Handling Marketing & Operation for Brand – Marigold (Tours to Spiritual places)
- To research on marketing strategies for the brand and report to the Director
- Making, planning & accountability of promotional materials like advts, brochures, leaflets, articles hoardings etc...
HR Executive Co-ordinator
K10 Consultancy Services.
MUMBAI
10.2006 - 03.2008
- Recruitments and On boarding
- Collaborated with other departments to ensure that operational objectives were met in a timely manner.
- Conducted exit interviews with departing employees to identify areas where improvements can be made.
- Developed hiring and recruitment policies to drive transparent and fair hiring process for selecting candidates on basis of merit and relevance with job.
- Maintained and updated organizational charts, employee handbooks or performance evaluation forms.
Customer Care Associate
Shopper’s Stop Ltd.
Pune
11.2004 - 12.2005
- Sales
- Kept customer and system account information accurate and current to support timely resolutions for concerns.
- Engaged in conversation with customers to understand needs, resolve issues and answer product questions.
- Assisted customers with price checks, lifting heavy items and addressing other inquiries.
- Resolved customer issues in a timely manner.
Education
PG Diploma - Human Resources Management
Welingkars Institute of Management
Mumbai01.2012
Bachelor of Business Administration - Business Administration And Management
IITM
Pune01.2007
Master of Arts - Public Administration
IGNOU
MumbaiSkills
- People management, customer interfacing and networking
- Good communication and excellent interpersonal abilities
- Able to function in a fast paced environment
- Open to learning & a quick learner
- Strategic planning and organizing Hardworking & able to work independently to meet deadlines
- Office Equipment Proficiency
- Co-operative, understanding, cheerful and positive attitude
- Well versed with usage of MS office & Internet
- Power point presentations
Personal Information
- Work Authorization - Job Type: Permanent
- Work Authorization - Employment Status: Full time
Languages
- English
- Hindi
- Marathi
Timeline
Sr.Executive Asst & Administrative Co-ordinator
Sir H.N Reliance Foundation Hospital & Medical Research Center
10.2015 - Current
Executive Administrative Assistant
The Bombay Dyeing & Mfg.Co.Ltd
02.2014 - 09.2015
Executive Assistant to the Director
Kesari Tours Pvt Ltd.
10.2010 - 02.2014
HR Executive Co-ordinator
K10 Consultancy Services.
10.2006 - 03.2008
Customer Care Associate
Shopper’s Stop Ltd.
11.2004 - 12.2005
PG Diploma - Human Resources Management
Welingkars Institute of Management
Bachelor of Business Administration - Business Administration And Management
IITM
Master of Arts - Public Administration
IGNOU
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