Moumita Mandal

Designing Admin SOPs/Policies

• Develop and implement administrative Standard Operating Procedures (SOPs) and policies to streamline office operations, and ensure consistency across departments.

General Administrative Operations

• Adhere to the school budget through constant coordination, communication and positive collaboration with Head Office Accounts/Corp Admin Department in case of query for all transactions, cost optimisation etc.
• Oversee repair and maintenance activities of the school’s civil infrastructure, ensuring safety, functionality, and compliance with building standards.
• Coordinate with contractors and vendors for timely execution of maintenance work, renovations, and facility improvements.
• Liaison with different government departments like Municipal, Fire Office, including CBSE board as and when required for school purpose and for the fulfillment of all statutory compliance.

Safety and Security

• Ensure that the campus is well maintained with CCTV at checkpoints, equipped with fire & safety devices and staffed with security at entry and exit points.

Housekeeping and Sanitisation

• Supervise, instruct and control all routine housekeeping activities within the school to ensure the premises are kept clean and tidy at all times.

Procurement and Vendor Management

• Ensure critical procurement items are as per approval and valid requests and budgeted incase of CAPEX/OPEX.
• Oversee vendor development and aim at introducing quality vendors.

Stores Management

• Ensure record and upkeep of stores and stock of stationery.

Complaint Resolution & Grievance Handling

• Handle and resolve complaints regarding housekeeping, security facilities and report to appropriate individuals for necessary action or adjustment.

Reports and Documentation

• Ensure maintenance and updation of school's administrative records, files, and folders to bring about departmental efficiency and also update MCB (ERP portal) with respect to admin modules.

Played a key role in ensuring CBSE compliance by coordinating documentation, audits, and regulatory submissions in alignment with board requirements.

• Counsel parents and students regarding the admission process, providing detailed information on school policies, curriculum, and enrollment procedures. Oversee the complete admission process, ensuring accurate documentation and timely follow-up.
• Manage and update student data using the school’s ERP system, ensuring accuracy and confidentiality
• Generate reports, track admissions, and fee records through ERP software to support smooth school operations.
• Oversee the school’s advertisement and promotion strategy to enhance visibility and attract prospective students.
• Manage digital campaigns across social media aligned with the school's branding and enrollment objectives.
• Schedule interviews for prospective candidates and staffs, coordinating closely with HR to communicate updates, and ensure a smooth recruitment process.
• Liaise with the corporate team to follow up on school accounts, payments, and employee-related concerns, ensuring timely resolution and clear communication.
• Manage and maintain employee files, ensuring all documentation is accurate and up-to-date, track employee attendance and leave records using the attendance software.
• Played a key role in managing and coordinating the School’s State NOC (No Objection Certificate) documentation process, ensuring timely submission and compliance with regulatory requirements.

• Project Name - Global Scenario of Petroleum Products as Energy Demands and Future Diversification